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BOARD OF DIRECTORS - ACTION SUMMARY
Wednesday, October 4, 2000 - 5:30PM
Administration Building
2101 Hurley Way, Sacramento, CA 95825
CALL TO ORDER
Meeting was called to order at 5:30PM. Board Members Present: Crooks, Hanson,
Hoeger, Valley, Vanderveen, Horel; Fire Chief Martinez, General Counsel Price,
Board Clerk Safford and an audience of approximately 35. Director Stewart was
absent. .
PLEDGE OF ALLEGIANCE
PUBLIC OPPORTUNITY TO DISCUSS MATTERS OF PUBLIC INTEREST WITHIN DISTRICT
JURISDICTION INCLUDING ITEMS ON OR NOT ON AGENDA
YEARS OF SERVICE PRESENTATIONS - Martinez
Presentations were made to: B/C Charles C. Virts (30 Years); Engineer Michael
D. McGuirk (15 Years); Firefighter Dean J. Steinhoff (15 Years). Those not
present were: Captain Michael L. Wetklow (15 Years); Inspector Lisa C. Barsdale
(10 Years), Fire Prevention Technician Michael A. Hambrick (5 Years) and
Mechanic Shea Pursell (5 Years).
President Horel presented Fire Chief Martinez with a five-year certificate of
service for his tenure with Sac Metro Fire. Chief Martinez has over 25 years of
fire service experience.
CONSENT AGENDA
1. Board Meeting Action Summary - September 6, 2000
2. Deposit Report - October 4, 2000
3. District Claims - October 4, 2000
4. Payroll Report - October 4, 2000
5. Dry Creek Fire District Claims - September 18, 2000
· Board Action
Hanson/Hoeger - to approve Consent Agenda, ratify claims and pose no objections
to Dry Creek Fire District's Claims
UNANIMOUS VOTE BY THOSE PRESENT (Stewart Absent)
Board Meeting Action Summary October 4, 2000 Page Two
ACTION ITEM(S)
(Taken Out of Order - Board Action was taken after the Closed Session)
1. District General Counsel Appointment
· Board Action - See Page Seven
Hanson/Valley - to appoint Don Price as the District's In-House General Counsel.
UNANIMOUS BY THOSE PRESENT (Stewart Absent)
PRESENTATION ITEM(S)
1. Fix Employers Contribution for Health Benefits - Simcoe
Presentation/Resolution #29-00 Received.
There is a dissimilar treatment of health benefits for post retirement
between American River and Sacramento County Fire Districts. Staff will present
to the Board a recommendation (November 1, 2000 meeting) for policy direction to
unify the benefits. It is not addressed in our Reorganization Resolution.
(Martinez)
· Board Action
Vanderveen/Hanson - to adopt Resolution #29-00.
UNANIMOUS VOTE BY THOSE PRESENT (Stewart Absent)
2. Fiscal Documents/County of Sacramento - Simcoe
Presentation Received.
· Board Action
Hanson/Vanderveen - to Authorize the Signature List for Fiscal Documents/County
of Sacramento with a name correction for Director Valley.
UNANIMOUS VOTE BY THOSE PRESENT (Stewart Absent)
3. Fire District's Association of California - Martinez
Fire Chief Martinez presented the request from Director Stewart for approval of
funds not to exceed $600 to attend a Fire District's Association meeting,
October 13-15, 2000 in North Lake Tahoe.
· Board Action
Valley/Hanson - to approve Director Stewart's request for funds not to exceed
$600 to attend a Fire District's Association Meeting.
UNANIMOUS VOTE BY THOSE PRESENT (Stewart Absent)
Board Meeting Action Summary October 4, 2000 Page Three
PRESENTATIONS ITEMS (Continued)
4. Purchase of Liability Insurance Coverage - Appel
District's Broker of Record, Pete Keller of ABD, received proposals, which were
evaluated by staff. The VFIS quote is nearly $83,000 less than last year's
individual combined premiums.
· Board Action
Hanson/Crooks - to authorize the Fire Chief to contract the Sacramento
Metropolitan Fire District's liability insurance coverage for the fiscal year
2000/2001 with VFIS in the amount of $260,571.
UNANIMOUS VOTE BY THOSE PRESENT (Stewart Absent)
5. Cost Recovery Fee Program - Appel
Presentation Received.
Ø Cost Recovery Fee Program policy will be reviewed on an annual basis
Ø Hearing will be held on November 1, 2000
Ø Effective Date for the proposed rates: December 1, 2000
· Board Direction to Staff
Authorized the proposed cost recovery rates identified (Fire Prevention per Hour
- $71.78 and Ambulance ALS Per Transport - $599.21) and directed staff to
schedule the required hearings during the regular Board meeting of November 1,
2000.
6. Fleet Master Plan - Ritter/Wasina
Plan received by the Equipment, Facilities and Finance Committee. Committee
vote: Two in favor; One opposed.
Board discussion held:
· The budget for 2000/2001 is adopted - Authority to purchase vehicles this
year is in place.
· Board accepted the spending plan of estimated cost: $2,404,000.
· Staff requested to prepare clear policy statement on age and condition of
vehicles prior to adopting.
· Accept as working document; defer action until modifications are made.
· Plan will be subject to change. Policy document for the plan should be clear
and include the actual outright replacement of vehicles based upon age and
condition.
Board Meeting Action Summary October 4, 2000 Page Four
PRESENTATIONS ITEMS (Continued)
Fleet Plan (Continued)
· Indicate that equipment that habitually breaks down may be replaced.
· Board Action
Hanson/Valley - to adopt the Fleet Master Plan Resolution.
AYES: Hanson, Hoeger, Valley
NOES: Crooks, Vanderveen, Horel
ABSENT: Stewart
MOTION FAILED
7. Reorganization Update - Martinez
· Fire Prevention move almost completed to Gold Canal
· Human Resources staff will move to Hurley in mid-October
· Finance and EMS Divisions will move in mid November
· Fleet Division operating independently as this time. Combined location site
being addressed by staff.
· Meeting with senior staff to discuss their assignments. Organizational chart
will be presented no later than October 18, 2000
· Job Descriptions will be presented at next regular Board meeting
· AB 528 (3% at 50) was vetoed by Governor. PERS has been administratively
working on the issue
· Dry Creek: Communication System has been cut over; Don Price is working on
the contract for services issue; Dry Creek Fire Board will be discussing at its
next meeting.
·
· Board Action
RECEIVED AND FILED
8. Resource Allocations - Crooks
· Reported citizens concerned with possible station closures. Thanked the
Board for listening and appreciates the Board's attention to his concerns.
· Board Discussion:
-- Letter from Supervisor Muriel Johnson's office received by Board. The
Board will provide extensive public involvement opportunities prior to the
adoption of a District master plan.
Board of Directors Meeting Action Summary October 4, 2000 Page Five
PRESENTATION ITEMS (Continued)
8. Resource Allocations (Continued)
-- ADAM program will be included in the master planning. Staff is working on
master plan - should be available by early spring (approximately March 15,
2001).
-- Board policy is to allow the operating budget to be consistent with and
aligned with the total amount of revenues that come to the District.
· Board Action
Board requested staff to respond to Supervisor Muriel Johnson, indicating this
issue will be addressed by a future board.
Board acknowledged that resource allocation is an issue and that the new
Board will discuss and analyze the matter.
9. Joint Board Meeting - September 20, 2000
Next Meeting: October 18, 2000
NO DISCUSSION RECEIVED
PRESIDENT'S REPORT
None Received
FIRE CHIEF'S REPORT
Governor signed bill stating that Cellular 911 phone will be handled by the
closest dispatch Center. Staff will review the Bill.
GENERAL COUNSEL'S REPORT
None Received
COMMITTEE AND DELEGATE REPORTS
1. Executive/Reorganization Committee - Horel
2. Equipment, Facilities and Finance Committee - Crooks
3. Personnel, Policies and Legal Committee - Hanson
Special Meeting will be held on October 25, 2000 to review job descriptions for
the new District.
Board of Directors Meeting Action Summary October 4, 2000 Page Six
COMMITTEE AND DELEGATE REPORTS (Continued)
4. Communications Center Delegate - Valley Reported for Vanderveen
Comm Center hiring outside counsel for litigation. Insurance company may be
paying for the litigation.
5. California Special Districts Report - Stewart
6. Fire Districts Association of California - Stewart
7. Regional Fire and Rescue Training JPA - Crooks
RECEIVED AND FILED
INFORMATIONAL ITEM(S)
INFORMATIONAL ITEM(S):
1. Correspondence:
1. California Center for Childhood Injury Prevention/Cummings
2. County of Sacramento - Voter Registration Election--
Divisions 3, 5, 6
3. County of Sacramento - Dept. of Finance: 2000 Audit
4. Citrus Heights Police Department Thank You/Haverty
5. City of Auburn Thank You
6. KCRA 3 Thank You/Ellis
2. Newspaper Articles:
1. Sacramento Bee, "Neighbors," Fire districts inch
closer to merger, September 24, 2000
2. Sacramento Bee, "Metro Section," Judge temporarily
halts fire districts' merger, September 27, 2000
BOARD MEMBER QUESTIONS AND COMMENTS
See Page Seven
RECESS TO CLOSED SESSION
Board President Horel recessed the meeting to closed session at 7:10PM.
RECONVENE TO OPEN SESSION/CLOSED SESSION REPORT
President Horel reconvened the meeting to open session at 8:15PM. Counsel Price
reported on the following closed session items:
Board of Directors Meeting Action Summary October 4, 2000 Page Seven
Closed Session Report (Continued)
1. Conference with Legal Counsel re Existing Litigation:
Dry Creek Fire Protection District, et al., vs. Placer County Local Agency
Formation Commission.
Board received an update from Counsel as to the status of that litigation.
Provided direction and authorization to staff for the further handling of this
litigation, depending upon Placer County's action at their October 11, 2000,
meeting. If and when litigation is initiated, the identities of the parties and
the nature of the action will be provided.
3A. Re: contracting negotiations with the Battalion Chief's Organization No
Action was taken
3B. Re: Sacramento Regional Fire/EMS Communications Center
Board Provided direction to the Comm Center Delegate regarding the Center's
Negotiations. No further action was taken.
4. Conference with Real Property Negotiator
Re: Property at 8481 Florin Road (Station 21), Sacramento, CA
Board provided status of the proposed sale of this property. No further action
was taken.
President Horel reported on Closed Session Item 2 as follows:
Public Employment
Following a staff presentation of a selection and interview process, the
following Board Action was taken (Counsel Price was not present during the
discussion):
· Board Action
Hanson/Valley - to appoint Mr. Don Price as General Counsel for
the Sacramento Metropolitan Fire District.
UNANIMOUS VOTE BY THOSE PRESENT (Stewart Absent)
Directed Fire Chief Martinez was authorized to execute the employment details
for District Counsel, Don Price.
Board of Directors Meeting Action Summary October 4, 2000 Page Eight
BOARD MEMBER QUESTIONS AND COMMENTS
Hoeger: SHRA Sphere of Influences. SHRA has expanded into new construction.
This affects the Special Districts because we are a tax-based entity. Board will
review.
Hanson/Horel: Congratulated Don Price on his appointment as General Counsel
of the District.
FIRE CHIEF'S COMMENTS
Congratulated D/C Appel and Counsel price for their work on the Dry Creek
Fire reorganization, spheres of influence and annexations. Don Price and Chief
Appel are very well versed in these areas.
ADJOURNMENT
The meeting was adjourned at 8:25PM.
_____________________________ _______________________________
Charles A. Horel, President James R. Vanderveen, Secretary
Board of Directors Meeting Action Summary INSERT DATE Page 2
PRESIDENT'S REPORT
FIRE CHIEF'S REPORT
GENERAL COUNSEL'S REPORT
COMMITTEE AND DELEGATE REPORTS
8. Executive/Reorganization Committee - Horel
9. Equipment, Facilities and Finance Committee - Crooks
10. Personnel, Policies and Legal Committee - Hanson
11. Communications Center Delegate - Vanderveen
12. California Special Districts Report - Stewart
13. Fire Districts Association of California - Stewart
14. Regional Fire and Rescue Training JPA - Crooks
INFORMATIONAL ITEM(S)
1. Correspondence:
A.
B.
C.
D.
2. Newspaper Articles:
A.
B.
C.
3. Travel/Conference Expense Quarterly Report (INSERT DATES)
BOARD MEMBER QUESTIONS AND COMMENTS
RECESS TO CLOSED SESSION
RECONVENE TO OPEN SESSION/CLOSED SESSION REPORT
ADJOURNMENT
_____________________________ _______________________________
Charles A. Horel, President James R. Vanderveen, Secretary
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