M112100

BOARD OF DIRECTORS - ACTION SUMMARY
Tuesday, November 21, 2000 - 5:30PM

Administration Building
2101 Hurley Way, Sacramento, CA 95825

CALL TO ORDER
Meeting was called to order at 5:30PM. Board Members Present: Crooks, Hanson, Hoeger, Stewart, Valley, Vanderveen, Horel; Fire Chief Martinez, General Counsel Price, Board Clerk Safford and an audience of approximately 35.

PLEDGE OF ALLEGIANCE

PUBLIC OPPORTUNITY TO DISCUSS MATTERS OF PUBLIC INTEREST WITHIN DISTRICT JURISDICTION INCLUDING ITEMS ON OR NOT ON AGENDA
None Received

CONSENT AGENDA

1. Board Meeting Action Summaries:
A. Joint Board Meeting - October 18, 2000
B. Regular Board Meeting - November 1, 2000
2. Deposit Report - November 21, 2000
3. District Claims - November 21, 2000
4. Board Member Commendation Resolutions: Director Crooks; Director Hanson; Director Hoeger; Director Horel; Director Stewart; Director Valley; Director Vanderveen

· Board Action
Stewart/Hoeger - To approve Consent Agenda and Ratify Claims
UNANIMOUS VOTE

ACTION ITEM(S)
1. CalPERS Contract Amendment
Merger impact approximately $1.5 million dollars
Sufficiently budgeted
Increase in cost but is less than it would have been had the Districts remained apart

Board of Directors Meeting Action Summary November 21, 2000 Page 2

CalPERS Amendment (Continued)

· Board Action
Hanson/Stewart - to adopt Resolution 43-00 (CalPERS contract Amendment)
UNANIMOUS VOTE

2. Sacramento Metropolitan Fire District Job Descriptions
Descriptions represent most of the positions; there are a few which will be presented at a later date.
Captain Brian Rice addressed the Board. Will be meeting with Human Resources regarding clarification of Captain position. Any questions regarding positions will be brought to the Board.

· Board Action
Vanderveen/Crooks - to adopt the Job Descriptions as presented.
UNANIMOUS VOTE

3. Senior Management, Management, and Unrepresented Confidential Employees
Discussion held:
ü Provides for the working conditions, salaries and other related benefits to those positions with the exceptions of myself and the former board clerk from Sacramento County Fire as both positions are covered under independent agreements with the Board.

Resolution Changes Reviewed and Discussed:

Employees Positions Covered - Deputy Fire Marshal will be added to the members of the Management Employees; FLSA Exempt Employees
Administrative Leave
Compensation - Item B.
Vehicle allowance
Paid Time Off (PTO) Items A. & E.
Sick Leave - Item D. 1)
Health Benefits Items A., B., G. and H.
Retirement Benefits Items 5) a.
Education and Management Incentive Item 13
At-Will Employment Item 14
Appendix A - Pay Scale - Compaction issue discussed

Board of Directors Meeting Action Summary November 21, 2000 Page 3
Senior Staff Resolution (Continued)

· Board Actions

A. Vanderveen/Crooks - to table the Item.
AYES: Crooks, Vanderveen
NOES: Hanson, Hoeger, Stewart, Valley, Horel
MOTION FAILED

Hoeger/Hanson - to adopt the Senior Management Resolution as presented by staff with the following changes: (1) addition of the Deputy Fire Marshal position to the Management Staff - position will be eligible to receive the Education and Management Incentive; (2) Deputy Fire Chief salary level - 10% top step differential between Deputy Chief and Assistant Chief.
AYES: Hanson, Hoeger, Stewart, Valley, Horel
NOES: Crooks, Vanderveen
MOTION PASSED

For the Record: Adjusted Assistant Chief Top Step Base Salary to $7862 and Adjusted Deputy Chief Top Step Base Salary to $8649.

FIRE CHIEFS REPORT - Martinez

1. Will be on annual leave from December 18 through 22nd
2. Requested Board authorization to sell back annual leave as provided in the Fire Chief's Contract.

PRESIDENT'S REPORT - Horel

Received thank you letter from the Donnell Family (Bill Donnell) for District's participation at her husband's funeral.

GENERAL COUNSEL'S REPORT
None Received

President Horel adjourned the meeting at 7:25PM and reconvened the meeting at 7:40PM.

Director Crooks recognized Director-Elect Gay Jones.

Board of Directors Meeting Action Summary November 21, 2000 Page 4

PRESENTATION ITEM(S)
1. Workers' Compensation Third Party Contract Amendment

· Board Action
Hanson/Hoeger - to execute and amend the contract for Workers'
Compensation Administrative Services which includes a one
year extension to the existing contract at the rates specified in
the proposal submitted by Willis Corroon on November 6, 2000.
UNANIMOUS VOTE

COMMITTEE AND DELEGATE REPORTS

Communication Center Delegate - Vanderveen
- Will be attending meeting on November 27, 2000
- Will be looking at salary increases for I.T. employees - Will adhere to previous guidance of the Board to hold the line.
- New Topic for Agenda received today: Extending medical coverage for domestic partners

Regional Fire & Rescue Training JPA - Crooks
- Payments are still being made for building. The money received is still in bank.

RECEIVED AND FILED

INFORMATIONAL ITEM(S):
Correspondence:
1. The Phoenix School (Susan Devine) Thank You/Zidek
2. Department of Transportation Thank you/Ellis
3. Assemblyman Dave Cox Thank You/Haverty
4. Franchise Tax Board Thank You/Haverty
5. Nan Clark Thank You/Usherwood; Kenton; Hazlett
6. Dry Creek Board of Directors/Horel

Newspaper Article(s)
1. Sacramento Bee, "Neighbors," Newly elected fire
district directors ready for oath, November 16, 2000
2. Sacramento Bee, "Neighbors," Unincorporated areas
consider cityhood, November 16, 2000
3. Sacramento Bee, "Neighbors," Arson fire fails to
hamper band playathon, November 16, 2000
RECEIVED AND FILED

Board of Directors Meeting Action Summary November 21, 2000 Page 5

PRESENTATIONS TO BOARD OF DIRECTORS

Board Clerk Safford Thank You (Report Card) to the Board.

Fire Chief Martinez presented a resolution of commendation, an award for contributions and adoption of the reorganization of the new Sacramento Metropolitan Fire District, and a plaque for their service to the American River Fire District to each Board Member (Crooks, Hanson, Hoeger, Stewart, Valley, Vanderveen and Horel). Commended the Board for their dedication to the District and the citizens it serves and thanked them for their support.

BOARD MEMBER QUESTIONS AND COMMENTS

Crooks - Thank you for opportunity to serve the community
Hoeger - Proud to be a part of this Board of Directors. Willing to help District in any way.
Hanson - Great time at the Phoenix - Super event
Thanked all Board Members and staff for their contributions to the success of District
Appreciated being a part of the effort for the reorganization of the new District
Thanked Fire Chief Martinez for his leadership to the District
Requested opportunities to take advantage of the process the District used in this reorganization
Valley - Thanked staff for their contributions to the District. Measure Q passed. Thanked staff, especially Captain Haverty
Horel - Appreciated the support he has received in his role and the opportunity to work with highly qualified and dedicated staff.

RECESS TO CLOSED SESSION
None Held

ADJOURNMENT
The meeting was adjourned at 8:05PM.

Respectfully submitted,

Barbara W. Safford
Clerk of the Board

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