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BOARD OF DIRECTORS - ACTION SUMMARY
Wednesday, January 10, 2001 - 6:00 p.m.
Administration Building
2101 Hurley Way, Sacramento, CA
CALL TO ORDER
The meeting was called to order at 6:00 p.m. Board Members Present:
Engellenner, Goold, Granados, Jones, Stewart, Trujillo, Valley [arrived
6:08 p.m.], Vanderveen, Horel; Fire Chief Martinez, General Counsel Price,
Board Clerk Tilson.
PLEDGE OF ALLEGIANCE
PUBLIC OPPORTUNITY TO DISCUSS MATTERS OF PUBLIC INTEREST WITHIN
DISTRICT JURISDICTION INCLUDING ITEMS ON OR NOT ON AGENDA - None
PRESENTATION-SPECIAL OLYMPICS OF NORTHERN CALIFORNIA 2000
Maurice Hollins accompanied by Robert Roc, both Special Olympics
athletes, presented Chief Martinez with an award -laque in appreciation of
the District's donation of time and medical expertise at their athletic
competitions.
Chief Martinez commended the District personnel who contributed their
personal time and effort and acknowledged Mark Thomsen who coordinated the
District participation.
INTRODUCTIONS
President Horel welcomed the following: Former Sacramento Metropolitan
Fire District Director Steve Hanson, now Director of Arcade Water
District; Communications Center Manager Alan Young; Folsom City Fire Chief
Eric Dutton.
CONSENT AGENDA:
1. Board Meeting Action Summary - December 6, 2000
· Board Action
Stewart/Engellenner - Approve Consent Agenda. Unanimous vote in favor.
ACTION ITEM(S)
1. Legal Bills - (Martinez)
A. Mozingo & Price
· Board Action
Trujillo/Engellenner - Approve payment. Unanimous vote in favor.
Action taken on Item No. 2 after the Closed Session.
2. Resolution No. 1-01-Industrial Disability Retirement-
Firefighter Richard T. Glover - (Appel)
· Board Action
Engellenner/Stewart - Adopt Resolution. Unanimous vote in favor.
PRESENTATION ITEM(S)
1. Public Employees Retirement System (PERS)
Volunteer Firefighter Length of Service Award System - (Martinez)
- Approved signing a contract last year to implement the program but
PERS requires a resolution from the Contracting Agency's Governing Body
authorizing the contract's execution.
- General consensus of the Board to place the Resolution on the next
regularly scheduled meeting agenda as an Action Item.
2. Amended Board Policies & Procedures - (Vanderveen)
Amended Policy presented. Additional revisions proposed as follows:
- Meetings. Page 2, Paragraph 6.
In addition to the first introductory sentence, add "Regular meetings
and Workshops may be cancelled or additional meetings may be
scheduled."
- Quorum. Page 2, Paragraphs 7 a. and 7 b.-Additions to adopted Policy
Subparagraph 7 a.: The addition of "Six votes in agreement are
required to add items to the agenda." Six votes comply with The Brown
Act requiring a two-thirds vote.
Subparagraph 7 b.: Nine votes to be changed to "Eight" in
compliance with the four/fifths statutory requirement of the Public
Contract Code to approve emergency contracts costing in excess of $10,000.
- Board Compensation and Benefits. Page 5, Paragraph 16 a.
Compensation:
With suggested deletions, paragraph to read: "Members of the Board
shall receive $100.00 effective January 1, 2001, for each regular or
special meeting attended for not more than four meetings in any calendar
month as prescribed by the Fire Protection District Law."
- Attendance at Educational Conferences/Workshops. Page 6, Paragraph 17
No intent to prohibit attendance but a budgeted limit should be
established.
Add new subparagraph 17 b. to read: "Funding will be limited to
the annual budgeted amount. Each Board member shall not exceed the
individual Board member budget set aside for this purpose unless approved
by a majority of the Board."
- Budgetary allotment will be discussed at a subsequent meeting.
- Materials for Non-Agenda Items. Page 7, Paragraph 20
Move and place after current Paragraph 27.
- Agenda Preparation. Page 8, Paragraph 26
Add, "Agenda items and supporting materials to be considered by
the Board shall be submitted to the Board Clerk seven days in advance of
the scheduled meeting date."
- Critical items can still be added to the agenda by the specified
two-thirds vote.
- Need Policy Statement outlining the process for submittal of items
originating from the staff through the Fire Chief, individual Board
members, and general public.
- Current Paragraph 27 in conflict relative to providing supporting
materials for items on the agenda to the Clerk of the Board by 5:00 P.M.
on the Monday preceding that Board Meeting.
- Board Committees. Page 10, Subparagraph 29 k.
Need Policy Statement addressing special requests made by individual
Board members to staff.
A former Board Policy specified the role of Directors via the Fire
Chief and staff. Issue to be researched and language added.
- Two Workshop Meetings scheduled--January 20 changed to February 3,
2001, and February 24, 2001. [change to Appendix C]
- Director Goold-requested discussion on the EMS Committee as a
standing committee at first workshop.
Chief Martinez-As a Fire District, there are many responsibilities
under the Fire District Law--Training, Public Education, Suppression,
Rescue, Fire Prevention, and all are important. Recommended standing
committees remain broad and incorporate the issues.
- General Consensus of the Board that the Board President work with the
Fire Chief, Board Clerk, and legal counsel to bring back additional
suggested language changes for action at the next regular Board meeting.
3. Second Amended Joint Powers Agreement Governing
The Sacramento Regional Fire/EMS Communications Center
Eric Dutton, Folsom City Fire Chief and Comm Center President,
requested support of the proposed amendment by the Comm Center to reduce
the quorum and voting requirement from a two-thirds weighted majority vote
to a 50% majority vote. The current weighted voting percentage for each
agency is determined by the call volume. With the reorganization,
Sacramento Metro currently carries approximately a 45% weighted
vote--Sacramento City-47%--remaining agencies-7%. It now requires both
agencies to be in concurrence to pass any issue and to be present for a
quorum to conduct business.
Alan Young, Communications Center Manager, stated members of the Comm
Center are equally important and all should have a vote. Need to consider
the future of the Center and restructuring.
District discussion points:
- Support some housekeeping language.
- Support current model of governance based on dispatch volume and the
fundamental concept of equity in the management of the organization.
- Smaller agencies benefit from the economy of scale and the large
capital outlay paid by the two major agencies.
- Incumbent upon the Center Manager to build consensus between the two
major agencies.
· Board Action
Granados/Engellenner - Add to the agenda as an Action Item. Unanimous vote
in favor.
· Board Action
Vanderveen/Jones - Oppose the proposed Comm Center Resolution. Unanimous
vote in favor.
Prior to the vote, comments taken.
- Steve Hanson urged the Board to not support the proposed amendment.
- Fire Chief Eric Dutton requested some direction be given to at least
provide cleanup language on the housekeeping issues contained in the
proposed resolution, as well as some recommendations on contacting the JPA
Board through the delegate relative to the Comm Center Manager coming out
to make a presentation or provide clarification on significant issues
dealing with financial matters or major changes in the operation of the
Comm Center.
- General consensus of the Board to allow Director Vanderveen to work
with the Communications Center Board to bring back the most comprehensive
and effective amendment to the JPA.
4. Fire Chief's Unused Vacation Hours
Compensation requested for 48 hours of unused vacation time in excess
of the maximum allowable carryover in the Fire Chief's employment
contract.
· Board Action
Vanderveen/Stewart - Approve payment. Unanimous vote in favor.
RECESS AT 7:50 P.M., FOLLOWED BY CLOSED SESSION AT 8:07 P.M.
(Closed Session taken out of Agenda Order)
RECONVENE TO OPEN SESSION AT 9:00 P.M./CLOSED SESSION REPORT
General Counsel Price reported on the Closed Session items discussed:
LABOR NEGOTIATIONS
Pursuant to California Government Code Section 54957.6
Employee Organizations: Administrative Support Personnel (ASP) - American
River Fire District; American Federation of State, County and Municipal
Employees (AFSCME), Local 146 - Sacramento County Fire Protection District
Status report to the Board by the Fire Chief. No action taken.
CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
Existing Litigation Pursuant to (a) of Section 54956.9
(1) Richard T. Glover vs. American River Fire District, WCAB SAC 278639
Board updated on status--no action taken.
Resolution for consideration under Action Item No. 2.
(2) Chad Anderson vs. American River Fire District, WCAB SAC 0277024
Compromise and Release Settlement achieved for the additional payment to
the claimant of $34,963.47. Matter concluded.
(3) Polly Johnson vs. Sacramento County Fire Protection District, et
al.
Sacramento County Superior Court Action No. 00AS06561
No action taken.
(4) In Re Arbitration Local 522 vs. Sacramento Metropolitan Fire
District-5
Cases
(5) In Re Arbitration William Gallaher vs. Sacramento Metropolitan Fire
District
No action taken in the arbitration cases.
General Counsel Price reported on the following in Open Session:
Dry Creek Fire Protection District, et al., vs. Placer County Local
Agency Formation Commission, Placer County Superior Court SCV 10549
County of Placer, et al, vs. Dry Creek Fire Protection District, et
al., Placer County Superior Court SCV 10417
Placer County issue for dissolution of Dry Creek will be on the March
6, 2001, election ballot for a vote of the people. Placer County LAFCo
prepared a purported impartial analysis of the measure-the District
appeared at the Placer County Board of Supervisors meeting and objected to
certain portions of the analysis, to no avail. If the measure passes, the
District will be dissolved. If not, then we are back to our Resolution of
Application for Reorganization with Dry Creek.
PRESIDENT'S REPORT - None.
FIRE CHIEF'S REPORT - (Martinez)
- Conducting interviews for four Battalion Chiefs promotional
appointments-announcements and the selection of the Directors of Training
and EMS will be made Friday with memo to the Board.
- Conducting Captains and Engineers interviews-will keep Board advised
of badge ceremonies.
- Discussion Items for First Workshop:
· Brief Overview of staff and division functions
· Recent history, major accomplishments, future of District
· Goals and Objectives of the District established last year
· Fire Chief's performance evaluation may be done at second workshop
· Standing committees
· Board members annual budget for attendance at Educational
Conferences/Workshops
- Board Orientation overview being developed with possible presentation
at next Board meeting.
- Inquiry on distribution of adopted Resolutions and updated index-
General consensus of the Board to distribute items only upon request.
- Board Communications - A fax machine and dedicated line to be
provided to each Board member by the Information Technical Services staff,
unless advised otherwise.
Future methods of expediting communications are under study, via the
Internet and Web Page as an option for limited communications.
GENERAL COUNSEL'S REPORT: None.
COMMITTEE AND DELEGATE REPORTS
Communications Center Delegate-Vanderveen
Alan Young, Communications Center Manager, requested Board direction be
given to the Comm Center delegate relative to the adoption of a Policy
Resolution on the domestic partnership insurance benefit available through
PERS. Currently has a request from an employee. This is a no cost item-all
cost paid by the employee.
The Comm Center legal counsel has reviewed the policy and it is
consistent with existing State laws.
There was a general consensus of the Board that the Comm Center
delegate have discretionary authority to support this concept at no cost.
Regional Fire & Rescue Training JPA-Stewart
Delegate Stewart and Alternate Trujillo unavailable to attend the next
meeting on January 19, 2001.
· Board Action
Stewart/Trujillo - Designate Directors Granados and Engellenner to attend
the meeting on January 19 in the absence of the appointed District
delegate and alternate. Unanimous vote in favor.
INFORMATIONAL ITEM(S):
Correspondence:
1. To: Sacramento Regional Fire/EMS Communications Center/
Representative Appointments
2. To: Fire Chief Carlson, President, Regional Fire & Rescue
Training Authority/Representative Appointments
3. To: Sentinel Fire Equipment Company Thank You/Doug Meyers
4. Junior Achievement of Sacramento Thank You/Marilyn Guinn
5. Cordova Villa Elementary Thank You/Station 61-B Staff/Captain
Rinderneck
Newspaper Articles(s):
1. Gold River News, Fire Districts Merge, December 7, 2000
2. Sacramento Bee, "Neighbors," New Fire District Board
Selects Officers, December 14, 2000
· Board Action
Received and filed.
BOARD MEMBER QUESTIONS AND COMMENTS
Goold:
¨ The recognition of our involvement with the Special Olympics is really
at the core of what this District is all about and we need to celebrate
more of this involvement.
¨ In his quest for an EMS Committee, he emphasized that all other
departments are on parity. If fellow Board members have a different name
for same content or goal, he would like to hear from them prior to the
February 3 Workshop.
ADJOURNMENT:
Meeting adjourned at 9:50 p.m.
Charles A. Horel, President Gay Jones, Secretary
Charlotte Tilson, Clerk of the Board
(1) CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
Initiation of Litigation Pursuant to (c) of Section 54956.9 - 1 case
(2) CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
Existing Litigation Pursuant to (a) of Section 54956.9 - 3 Cases
Dry Creek Fire Protection District, et al., vs.
Placer County Local Agency Formation Commission
Placer County Superior Court SCV 10549
County of Placer, et al, vs. Dry Creek Fire Protection District, et
al.,
Placer County Superior Court SCV 10417
Chad Anderson vs. American River Fire District, WCAB SAC 0277024
(3) CONFERENCE WITH REAL PROPERTY NEGOTIATOR
Pursuant to California Government Code Section 54956.8
Property: 8481 Florin Road (Station 251), Sacramento, CA
Negotiating Party: Sacramento Metropolitan Fire District and Keith Watson
(4) LABOR NEGOTIATIONS
Pursuant to California Government Code Section 54957.6
Employee Organizations: Administrative Support Personnel (ASP)/American
River Fire District; American Federation of State, County and Municipal
Employees (AFSCME), Local 146 /Sacramento County Fire Protection District
· Vanderveen/Engellenner - Adopt original Board Policies &
Procedures approved by the joint precedent Boards of American River and
Sacramento County Fire Protection Districts. Unanimous vote in favor.
The supplemental revision prepared by Director Vanderveen and delivered
to the Board to be considered at a future meeting.
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