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ACTION SUMMARY
SPECIAL BOARD WORKSHOP MEETING
February 3, 2001 - 9:00 a.m.
Administration Building
2101 Hurley Way, Sacramento, CA
1. CALL TO ORDER
The meeting was called to order at 9:00 a.m. Board Members Present:
Engellenner, Goold [9:12 a.m.], Horel, Jones, Stewart, Trujillo, Valley,
Vanderveen; Fire Chief Martinez, General Counsel Price, Board Clerk Tilson,
Deputy Chief Appel, Deputy Chief Means, Deputy Chief Raddigan, Deputy
Chief Ritter, Chief's Secretary Safford, Assistant Chief Simcoe, Battalion
Chief Haverty, Battalion Chief Crawford. Director Granados, absent.
2. PUBLIC OPPORTUNITY TO DISCUSS MATTERS OF PUBLIC INTEREST WITHIN
DISTRICT JURISDICTION INCLUDING ITEMS ON OR NOT ON AGENDA: None
Fire Chief Martinez presided over the meeting as the Workshop
Facilitator. He submitted a five-page report containing background
information on the previous workshop elements with a brief recap of the
current status of each of the 2000 Strategic Objectives adopted last
March. This is the first in a series of Board Workshops this year--no
action to be taken today.
3. OVERVIEW OF STAFF AND DIVISION FUNCTIONS-(Martinez)
Presentation received on the operation of the District:
q Organizational Chart (see Attachment A)
q Overview of Division Primary Responsibilities (see Attachment A-1)
§ Introduced Division staff present
4. RECENT HISTORY, MAJOR ACCOMPLISHMENTS,
FUTURE DISTRICT CHALLENGES-(Martinez)
Future District Challenges to be addressed at the conclusion of the
Chief's presentations.
Review and presentation received on the 19 major accomplishments
(Attachment B), with some emphasis on:
q Enhance Public, Community and Inter-Agency Relations-high focus issue
q Implement a Community Advisory Task Force-should consider doing this
again
q Review the property tax transfer-consulting services of Jim
Kuebellbeck previously recovered $240,000 annually
q Director Goold-suggested addition of Enhanced Public Service as a
major accomplishment
BREAK: 10:15 A.M.-10:35 A.M.
5. REVIEW OF YEAR 2000 GOALS AND OBJECTIVES-(Martinez)
Presentation of Year 2000 objectives received with additional input to
include:
q District Master Plan: Facility Master Plan an element in addition to
station relocation. A number of stations are not located in the right
area-completion of this objective should be the highest priority for this
calendar year.
§ Horel-excellent opportunity to engage public support of the plan by
implementing a Community Advisory Task Force.
§ Distributed copies of a six-page report dated January 23, 2001,
"Sacramento Metropolitan Fire District Stationing Plan,"
prepared by Director Vanderveen. Presentation received. Focus on enhanced
service instead of station closure.
q Transition Issues: Will not be completed for 12-24 months-high
priority
q Monitor Transition of Military & Other Facilities Potentially
Impacting the District:
§ Working agreement signed off with the Department of Airports at
Mather. This area projects no revenue although we have a responsibility
for the business complex fire protection and airfield activities.
§ Conversion of McClellan Air Force Base-we have been extremely
successful-expect within 45 days to complete a contract and long-range
strategic plan for a continuous revenue stream for the District's
operation in conjunction with the reuse of the Base. It is a $2 million
annual contract for four years for the crash/fire/rescue and structural
firefighting. Anticipate being on-site March 1, with a contract April 1.
q Recruitment, Retention and Training
q Community Outreach: Board has been very supportive
q Accountability of Fixed Assets: Objective met for the American River
Fire District; Sacramento County Fire to be completed.
Multi-Year Objectives:
q Updated District Business Practices and Automated Technology: Records
Management goal
On-Going Projects:
q Grants and other financial Enhancements: Be more aggressive in
seeking grants; plans for multi-functioning facilities serving the
totality of the community involving fire, police, military
q Historical Project
President Horel thanked the Chief for summarizing the Year 2000
Strategic Objectives from the workshop held a year ago and providing an
update. The relative priority concept was applied to the District
transition objectives. Objective for the next workshop is to build a
similar list that may include items not completed such as the District
Master Plan and any additions.
LUNCH: 11:45 A.M.-12:15 P.M. The Board and staff thanked Sherri
Martucci for providing the excellent food service.
4. FUTURE DISTRICT CHALLENGES (continued)
Year 2001 Major District Projects
¨ Review of Property Tax Consolidation
¨ Review of Service Level and Delivery Methods
¨ Development of Master Facility Plan
¨ Update of Business Practices and Automation
¨ Fixed Asset Accountability
¨ Conclusion of Reorganization Transition Issues
¨ Review of Recruitment and Evaluation of Internships/Candidate Pool
Development
¨ Expansion of Fitness/Wellness
¨ Monitor Incorporations and Expansion of Cities
Additional suggestions:
- Provide a standardized service rating form
- Funding Mechanisms
- Standardize Fire Stations; Modular Fire Station
§ Input from senior staff encouraged in addition to the Fire Chief.
· Board Action:
General consensus to hold a second workshop meeting in two weeks with Fire
Chief and senior staff to present enduring goals and strategic objectives
with priority ranking and rationale.
6. BOARD MEMBERS ANNUAL BUDGET FOR
EDUCATIONAL CONFERENCES AND TRAVEL-(Horel)
q Annual Board expenditures policy-staff to provide background
information.
· Board Action:
General consensus to refer this item to the Policy Committee for review
and recommendation to the Board.
7. STANDING COMMITTEES-(Horel)
q The adopted Board Policies & Procedures provide for two standing
committees with three members each-the Finance Committee and Policy
Committee
§ Director Goold-Supports the prior policy of the District--EMS issues
to be accomplished through the Policy Committee.
· Board Action:
General consensus to maintain a maximum of three members on each of the
two standing committees
q California Special Districts Association and Fire Districts
Association of California- ad hoc committees-interested Board members may
attend
q Regional Training & Rescue JPA-previous appointment of Director
Stewart as Delegate, Director Trujillo-Alternate
q Communications Center JPA-previous appointment of Director Vanderveen
as Delegate, Director Valley-Alternate
q Board members interested in serving on a committee should contact the
Executive Committee members, Directors Horel, Goold, or Jones. Interest
expressed--appointments to be made at the Executive Committee meeting on
February 7, 5:30 p.m.
BOARD MEMBER QUESTIONS AND COMMENTS
Goold:
¨ Praised the employees who donated their personal time this weekend to
collect donations during the "Fill the Boot" fundraiser at
Sunrise Boulevard and Greenback Lane
¨ Thanked staff for the wonderful experience and a good job today
Jones:
¨ Thanked Battalion Chief Dan Haverty for information provided on Dry
Creek. Inquired about current status of five Dry Creek personnel.
Chief Martinez stated they are Sacramento Metro Fire employees on
assignment here.
¨ Educational aspect of new fire stations as an enhancement of
service-Board members to be kept apprised of increase in public service
¨ Policy Committee issue: educational seminars on special districts
for Board members.
Director Stewart recommended the Special District Institute series.
Horel:
¨ Policy Committee issue--collective bargaining and salary adjustments
for all staff have been concluded with the exception of the Fire Chief.
Suggested Policy Committee work with Deputy Chief Means on a salary survey
of comparable agencies within the area and prepare a recommendation to the
Board for an adjustment in the Fire Chief's salary.
Martinez:
¨ Policy Committee issues:
· Need routine agenda planning to drive certain items to certain meetings
· Televised Board meetings-item for discussion only
¨ Suggested some regional Board meetings be conducted out in the
community
Vanderveen:
¨ Finance Committee issue: Financial review needed by Chief Simcoe in
order to gear up for next year's budget
President Horel thanked everyone for taking a Saturday to come here.
ADJOURNMENT:
Meeting adjourned at 1:10 p.m.
Charles A. Horel, President Gay Jones, Secretary
Charlotte Tilson, Board Clerk
Charlotte Tilson, Clerk of the Board
(1) CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
Initiation of Litigation Pursuant to (c) of Section 54956.9 - 1 case
(2) CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
Existing Litigation Pursuant to (a) of Section 54956.9 - 3 Cases
Dry Creek Fire Protection District, et al., vs.
Placer County Local Agency Formation Commission
Placer County Superior Court SCV 10549
County of Placer, et al, vs. Dry Creek Fire Protection District, et
al.,
Placer County Superior Court SCV 10417
Chad Anderson vs. American River Fire District, WCAB SAC 0277024
(3) CONFERENCE WITH REAL PROPERTY NEGOTIATOR
Pursuant to California Government Code Section 54956.8
Property: 8481 Florin Road (Station 251), Sacramento, CA
Negotiating Party: Sacramento Metropolitan Fire District and Keith Watson
(4) LABOR NEGOTIATIONS
Pursuant to California Government Code Section 54957.6
Employee Organizations: Administrative Support Personnel (ASP)/American
River Fire District; American Federation of State, County and Municipal
Employees (AFSCME), Local 146 /Sacramento County Fire Protection District
· Vanderveen/Engellenner - Adopt original Board Policies &
Procedures approved by the joint precedent Boards of American River and
Sacramento County Fire Protection Districts. Unanimous vote in favor.
The supplemental revision prepared by Director Vanderveen and delivered
to the Board to be considered at a future meeting.
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