BOARD OF DIRECTORS - ACTION SUMMARY
Wednesday, August 22, 2001 - 6:00 p.m.
Administration Building
2101 Hurley Way, Sacramento, CA
CALL TO ORDER
The meeting was called to order by Vice President Goold. Board Members
Present: Engellenner, Goold, Granados, Horel [6:05 p.m.], Jones, Stewart,
Trujillo, Vanderveen, Valley; Fire Chief Martinez, General Counsel Price,
Board Clerk Tilson.
PLEDGE OF ALLEGIANCE
PUBLIC OPPORTUNITY TO DISCUSS MATTERS OF PUBLIC INTEREST WITHIN
DISTRICT JURISDICTION INCLUDING ITEMS ON OR NOT ON AGENDA
CONSENT AGENDA:
1. Board Meeting Action Summary-August 8, 2001
2. Board Meeting Action Summary-August 11, 2001 Workshop
3. Deposit Report-2001
4. District Claims - July 31, 2001
Director Horel arrived 6:05 p.m.
· Board Action:
Trujillo/Stewart - Approve Consent Agenda and ratify claims. Unanimous
vote in favor.
PRESENTATION ITEM(S)
1. Deferred Compensation Program-Contract for
Services With SST Consultants-(Baumann)
Presentation received.
§ The Sacramento Metropolitan Fire District currently has seven
Deferred Compensation Program vendors as a result of the 16 merged
predecessor agencies.
§ Past reorganizations resulting in the increased number of employees,
over $45 million in the Deferred Compensation Program, and changes to the
Internal Revenue Code Section 457, necessitate the hiring of a consultant
to evaluate a new Plan for the District.
§ Services provided by the Third Party Administrator and performance of
Investment Providers to be evaluated
§ $65,000 is allocated for this project in the 2001/2002 Final Budget.
§ Requests For Information (RFI)--12 sent with 5 responses.
§ Recommend adoption of a Resolution to approve the contract for
services with SST Benefits Consulting Services, Inc., and authorize the
Fire Chief to sign the Agreement. The Finance Committee unanimously
supported the staff recommendation.
Discussion:
§ Pros and cons voiced on the expenditure of District funds to hire a
consultant
§ Initial one-time cost to the District as a result of the
reorganization requiring analysis of several Deferred Compensation
Programs currently in effect
§ A consultant with expertise is needed for oversight and evaluation
of the Plans, and to provide a level of assurance that these funds on
deposit are secure and due diligence has been exercised.
§ General Counsel Price stated Internal Revenue Code 457 authorizes
the expenditure for this type of employer plan. The employer bears the
ultimate Plan responsibility and urged the Board to proceed because there
are some significant issues to be dealt with in regard to these various
Plans.
§ Future goal to determine allocation of costs to be borne by Plan
Participants
Bill Tugaw, President of SST Benefits Consulting & Insurance
Services, Inc., stated some programs are designed so that a small portion
of the underlying expenses that are built into the funds come back to the
employer to provide these services to the Plan.
· Board Action:
General consensus to agendize as an Action item for the Board Meeting of
September 5, 2001.
2. Fire Station Master Plan-(Martinez)
§ At the August 11 Board Workshop, received presentation on fire
station siting, existing fire stations to be relocated; establishment of a
Capital Investment Program, and anticipated funding source and financial
commitment, along with other related items.
§ Additional sixteen-page staff report submitted tonight requesting
approval of the staff recommendation to adopt the Fire Station Relocation
Plan in general, to start the process for implementation of Phase One as
outlined and development of a community outreach program to educate the
public, the District's membership, and assemble their input.
Discussion
§ President Horel requested an overlay of the aging condition of the
fire stations targeted in the Plan before adoption of a final Plan.
§ Site Plan specifics to be determined prior to planned public
outreach and education.
§ Hire an outside consultant to accomplish the Plan.
§ Questions were received from Director Granados with copies of the
staff response to be provided to the Board.
§ Director Vanderveen distributed a written report addressing two maps
illustrated on the wall: (1) the initial Plan for construction of 12 fire
stations and remodel of 1 over a 5-year period for $28.9 million, and (2)
alternate Plan for construction of 20 fire stations and the remodel of 16
over an 18-year period for $62.5 million.
§ Written or verbal Board comments to be submitted within the next
one-week timeframe for staff response.
§ Need time to come up with one Plan supported by the entire Board
before committing to an expenditure of $29 million.
Captain Brian Rice:
§ Voiced concern relative to the Rosemont area and the remaining question
of annexation to Sacramento City--would like to move quickly on Stations
54 and 64.
§ Spoke in favor of moving forward with the Plan to streamline and
improve our service.
Dick Crooks:
§ Concerned about relocation of truck companies located close together;
and location of ambulances in the area covered by AMR if their contract
does not work out.
Chief Martinez stated the original staff report addressed the
disbursement of apparatus and location of the trucks; the second half of
the internal staff study will look at equipment relocation.
§ Commended the Board and staff for taking a lot of time to put this
puzzle together
· Board Action:
Stewart/Vanderveen-approve the staff concept of the Fire Station Master
Plan, initiate the remodel of one fire station and plans to build one fire
station, acquire seven parcels of property for future stations, and obtain
an architectural engineering firm for the programmatic fire station design
criteria and related responsibilities-Board to determine fire station to
be constructed. Unanimous vote in favor.
· Board Action:
General consensus that this item be calendared for discussion on September
5; presentation/adoption of the Plan on September 19, or at a subsequent
Board meeting.
3. Divisional Redistricting-(Martinez)
§ Standing item on the Agenda
- "Draft" Divisional Redistricting Map displayed on the wall
for input by the Board and general public
§ Divisional Redistricting Map to be reviewed by the County of
Sacramento followed by public outreach to other entities and communities,
prior to adoption.
· Board Action:
General consensus in support of Director Vanderveen submitting the
Divisional Redistricting Map as a "Draft" to the County of
Sacramento Voter Registration and Elections Office for review.
RECESS AT 7:50 P.M., FOLLOWED BY CLOSED SESSION
RECONVENE TO OPEN SESSION AT 8:07 P.M./CLOSED SESSION REPORT
General Counsel Price reported on the Closed Session:
Conference With Real Property Negotiator
Pursuant to California Government Code Section 54956.8
Property: 8481 Florin Road (Station 251), Sacramento, California
Negotiating Party: Sacramento Metropolitan Fire District and Keith Watson
Board updated by staff on the sale of the property-no action taken.
Conference With Legal Counsel-Existing Litigation
Pursuant to California Government Code Section 54956.9(a)
Sacramento Area Fire Fighters Local 522 vs. Sacramento Metropolitan
Fire District
Sacramento County Superior Court No. 01AS04439
Board updated by staff-no action taken.
PRESIDENT'S REPORT-(Horel):
§ Provided a Legal Alert bulletin to Counsel Price regarding a change in
bonds and security
FIRE CHIEF'S REPORT-(Martinez):
§ Participated last month in an interview process for a Fire Chief in a
metropolitan area
- A reminder to continue monitoring staff development for future Fire
Chief candidates when the opportunity occurs
GENERAL COUNSEL'S REPORT-(Price): None
COMMITTEE AND DELEGATE REPORTS:
[Taken out of Order after Closed Session]
Communications Center Delegate-(Vanderveen)
§ Next meeting: August 28, 2001 at 10:30 a.m.
Regional Fire & Rescue Training JPA-(Stewart)
§ Next meeting: September 14, 2001 at 10 a.m.
§ Location: 3905 Alert Road, Mather Field
Finance Committee-(Vanderveen)
§ Met today at 5 p.m.
Ø Final Budget recommended for approval at the next Board meeting.
Ø $391,450 Uncommitted Revenue-to be allocated by Board action:
- Consideration of Thermal Imaging Cameras
- Truck staffing issue-September 5 Board meeting presentation
Policy Committee-(Goold)
§ Next meeting: September 5, 2001 at 5 p.m.
INFORMATIONAL ITEM(S):
Correspondence:
1. City of Las Vegas, NV Thank You/Fire Chief Martinez
2. The Carmichael Fourth of July Fireworks Fund Committee
Thank You/Board of Directors; Castill; Hambrick
3. Red Lion Hotel Sacramento Thank You/Ellis
4. Sunrise Mall Thank You/Clay; Roof
Newspaper Article(s)
1. Sacramento Bee Neighbors, Club Seeks Money for Search Gear, August 12,
2001
2. Safetyville News, Family Safety & Health Expo 2001, June 2001
3. Sacramento Bee Neighbors, Fire District Charts Station
Reorganization, August 16, 2001
· Board Action:
Received and filed.
BOARD MEMBER QUESTIONS AND COMMENTS
Jones:
On behalf of the Butterfield Riviera East Community Association, thanked
the crew of Engine 64 representing Sacramento Metro Fire at their Annual
Neighborhood Picnic on August 11: Captain Michael Wetklow, Engineer Robert
Humphrey, and Firefighter David Terry. Excellent support from Michelle
Cummings, Community Services Division.
Engellenner:
Upon inquiry, Assistant Chief Plessas stated he made a presentation to the
Sacramento City Council on the Regional Fire & Rescue Training JPA.
Granados:
Commended Fire Inspector George Apple for his work on the Fair Oaks Kaiser
Facility. Fire Inspection staff received high recommendations from a large
contractor.
Goold:
Last week, Sacramento Metro responded to a fire at a neighbor's home and
did an outstanding job. A thermal imaging camera was used to locate some
animals not previously found and the neighbor was extremely grateful.
Witnessed first-hand the operation of this camera and is in support of
allocating some revenue for acquisition of this safety device. Kudos to
the field staff.
Stewart:
Delivered foam to the fire at Emigrant Gap. After arriving at the Blue
Canyon Airport, met some Sacramento Metro Fire personnel including Captain
Joe Fiorico; drove them up to the store's facility for needed supplies of
water, ice, etc. The base camp was set up nice and he enjoyed seeing our
people there.
Martinez:
Thermal imaging issue has been on the forefront of more than one Director.
A staff report will be provided at the next Board meeting with information
on this technological advance.
Goold:
Offered personal condolences to the families who are suffering
tremendously this week from the murders of six of their family members. It
is a tragic event for the Slavic community and would like to pause for a
minute to reflect on the devastation.
ADJOURNMENT:
Meeting adjourned at 8:20 p.m. in memory of those who were lost in this
tragedy.
Charles A. Horel, President Gay Jones, Secretary
Charlotte Tilson, Clerk of the Board
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