BOARD OF DIRECTORS - ACTION SUMMARY
Wednesday, September 5, 2001 - 6:00 p.m.
Administration Building
2101 Hurley Way, Sacramento, CA
CALL TO ORDER
The meeting was called to order by President Horel. Board Members Present:
Engellenner, Goold, Granados, Horel, Jones, Stewart, Trujillo, Valley,
Vanderveen; Fire Chief Martinez [6:30 p.m.], Deputy Chief Ritter, General
Counsel Price, Board Clerk Tilson.
PLEDGE TO FLAG
PUBLIC OPPORTUNITY TO DISCUSS MATTERS OF PUBLIC INTEREST
WITHIN DISTRICT JURISDICTION INCLUDING ITEMS ON OR NOT ON AGENDA
CONSENT AGENDA:
1. Board Meeting Action Summary-August 22, 2001
2. Resolution of Commendation No. 45-01-Fire Engineer Peter Reali
3. Resolution of Commendation No. 46-01-Firefighter Chad H. Anderson
4. Resolution of Commendation No. 47-01-Firefighter Richard T. Glover
· Board Action:
Valley/Engellenner-Approve the Consent Agenda. Unanimous vote in favor.
ACTION ITEM(S):
1. Resolution No. 48-01--Deferred Compensation Program-
Contract for Services with SST Consultants-(Baumann)
§ Administrative and management fees are paid with funds from the
participants' 457 Deferred Compensation Program and not by the District
§ Initial one-time cost to the district of approximately $62,500 for
consultant's services to improve and/or redesign the current Deferred
compensation Program.
Future goal-payment of consultant fees through participants' Plan
funds.
§ Recommend adoption of the Resolution to approve the contract for
services with SST Benefits Consulting Services, Inc., and authorize the
Fire Chief to sign the Agreement.
· Board Action:
Vanderveen/Granados-Adopt the Resolution. Unanimous vote in favor.
PRESENTATION ITEM(S): [All Items Taken out of order]
1. Operational Staffing-(Martinez)
§ Four-page staff report submitted addressing questions on the
existing truck staffing. At the time of the reorganization, differences
existed between American River Fire (ARFD) with two trucks/four-person
staffing and Sacramento County Fire (SCFD) with three trucks/three-person
staffing.
, Contractually under the existing labor agreement, only two trucks are
required to be staffed at four. Post reorganization, staffing was
increased on a third truck administratively. Operationally in support of
all five being staffed at four.
§ $391,450 is unallocated in the proposed 2001-2002 Final Budget. In
order to accomplish four-person truck staffing, recommended Board consider
redirecting funds into the overtime or callback account, in lieu of hiring
new personnel.
Presented four options:
Option 1 , Increasing the minimum truck staffing to four personnel on
all existing truck companies
Option 2 , Fully staffing Stations(s) 107/54
Option 3 , Establishing an additional Truck Company in the southern
portion of the District
Option 4 , Maintain the current practice of staffing two trucks per the
contractual agreement with four personnel and authorize the Fire Chief to
increase truck staffing on the remaining truck companies, as funds are
available.
This option provides the District with the most flexibility based on
financial feasibility.
§ Captain Brian Rice, Local 522, stated Option 1 is favored but Option
4 would work. Requested the Board strongly consider making a permanent
commitment to staff the trucks at four, to include Trucks 61 and 23.
· Board Action:
General consensus in support of Option 4 with staff to modify the Final
Budget for the next meeting and place the excess revenue of $391,450 into
the Overtime Account.
2. Fire Station Master Plan-(Martinez)
Discussion:
§ On-going Agenda Item for Board input-staff to prepare additional
report for the next meeting allowing substantial time for discussion.
§ Fire Station Construction Plan Report dated August 29, 2001 from
Director Vanderveen distributed with attached Fire Station Vulnerability
Map and Service Delivery Map
, Offering various options for consideration; suggesting a Saturday
workshop on September 15. Any further Board options to be incorporated
into the report.
§ Recap of action taken at last meeting:
, Proceed with acquisition in Fiscal Year 2001-2002 of seven parcels
to serve as new station sites; locations yet to be determined
, Remodel Station 23
, Design and build a new station in a location to be determined
, Retain an architect to develop the District fire station design criteria
§ Workshop meeting to be held at a fire station with public invited;
information to include maps with existing and proposed fire stations,
station and equipment locations, company locations to be pinpointed on a
map, total run volume per station-breakdown by EMS, fire, and other. Staff
recommendation on equipment relocation may not be available due to time
constraints.
§ AMR response is a performance-based contract with a requirement to
respond on time at all times.
§ Recommend a consensus be reached on the multiple options and adopt
it as the Plan, subject to public input.
§ Newspaper article distributed for information on Fifth Elk Grove
Fire Station to Open
§ Dick Crooks-In the Arcade-Arden-Carmichael area, there is a proposed
closure of four stations and opening up of only two new ones. Would like
the Board to reflect on what is a good plan to offer out there.
· Board Action:
Jones/Stewart-set a workshop meeting on Saturday, September 15 at 9 a.m.
Unanimous vote in favor.
3. Thermal Imaging Cameras-(Ellis/McKenna)
§ A collaborative effort of Captains Pat Ellis and Mike McKenna on behalf
of the District working in conjunction with the American River Chapter of
the General Federation of Women's Clubs (GFWC), International, to raise
community and corporate funding to purchase up to 46 Microbolometer
technology thermal imaging cameras for placement on all front line
apparatus at a cost of $23,320 each.
§ Fund-raising events:
, September 23, 2001 at Costco from 11 a.m.--2 p.m. in Rancho Cordova
with a fire safety trailer and engine company.
, Carmichael Elks Club on October 12 at 11:30 a.m. with several
community groups
§ Goal to acquire 46 Imagers by June 30, 2002.
§ Video news clip presentation of the Chesline Drive fire utilizing
the thermal imaging camera, accompanied by a hands-on demonstration of the
device.
§ Time to consider an equipment replacement plan in addition to
rolling stock.
§ Recommend the District move ahead with the partnership with the GFWC
to acquire funding for the thermal imaging project.
· Board Action:
General consensus in support of proceeding with the project.
4. 2001/2002 Final Budget-(Simcoe)
§ Revenue and ERAF Projections modified to reflect an increase
§ $42,000 Weapons of Mass Destruction grant included as both a revenue
and corresponding expenditure
§ 2000/2001 Undesignated Fund Balance of $5,382,241 with an
encumbrance of $1,703,266 for completion of the purchase of vehicles.
Remaining balance of $3,678,975 moved to the Capital Improvement Reserve
in the 2001/2002 Final Budget.
Reserves: 2000/2001 2001/2002
Reserve, Undesignated $4,000,000 $4,000,000
Capital Improvement Reserve $5,041,085 $8,720,060
Workers; Compensation Mandate $1,000,000 $1,000,000
§ Budget Funding:
Total Annual Revenues $ 89,787,960
General Operating Budget:
Operating Budget $ 85,774,710
Capital Improvement Program 2,580,000
One-Time Expenditure Plan 1,041,800
Total Expenditure Fund Balance $ 89,396,510
Revenue over Expenditures $ 391,450
(To be allocated by Board Action)
§ Prior to approval, Vehicle Account to be broken down by the number,
cost, and type of vehicles to be purchased equating to the total figure
reflected in the Final Budget
Chief Martinez arrived at 6:30 p.m.
§ Finance Committee fully supports adoption of the Final Budget
presented.
§ Options considered for expenditure of the $391,450 excess Revenue
include Thermal Imaging Cameras, the Fire House Construction Program, or
direction into the overtime budget for the purpose of 4-person staffing on
the remaining two trucks.
§ Fire Chief Martinez thanked the Finance staff in particular,
Division Managers, and the Finance Committee for their work in the budget
process.
§ Final Budget required to be adopted by September 30, 2001.
5. Divisional Redistricting-(Martinez)
Item on the Agenda for public input.
6. Purchase of Liability Insurance Coverage-(Appel)
Presentation received.
§ Insurance coverage proposals solicited annually through District
broker, Alburger Basso DeGrosz (ABD).
§ Received three proposals:
ESIP $315,774
Kemper (RSD) $311,003
VFIS $298,698
§ Recommend the Fire Chief be authorized to contract the District's
liability insurance coverage for 2001/2002 through VFIS, including
exercising our option to purchase the additional Umbrella coverage of $10
million per occurrence and $20 million aggregate limits for $10,000.
· Board Action:
General consensus in support of placing this item on the Consent Agenda
for the next meeting.
7. Reserve Firefighter's Length of Service Award System--
Qualification Review Commission-(Appel)
Presentation received.
§ The Board adopted Resolution 14-01 on January 24, 2001, authorizing
District participation in the Volunteer Firefighter's Length of Service
Award System and appropriation of an estimated $3,200 annual contribution
for our 20 member volunteer fire fighting force and $13,000 for the
one-time payment to purchase up to eight years of prior volunteer service
per eligible member into the District's 2001/2002 Final Budget.
§ In preparing to make the District's first annual System payment, the
Public Employees Retirement System (PERS) advised the District that the
statute creating the System requires the establishment of a Qualification
Review Commission made up of the Fire Chief, a member of the Board, and an
active volunteer firefighter, to insure established criteria is met and
the Board awareness of the District payment.
§ Director Engellenner designated as the Board representative on the
Qualification Review Commission.
§ Captain Brian Rice, Local 522 representative, referenced the District
Program as the Reserve Firefighters Program.
· Board Action:
General consensus that the Reserve Firefighter's item be placed on the
Consent Agenda for the next meeting.
PRESIDENT'S REPORT-(Horel)
§ Received a message through Board Clerk Tilson from a citizen on
Castec Drive voicing opposition to any consideration for closure of
Station 107
§ Contacted by a realtor interested in marketing our surplus stations
FIRE CHIEF'S REPORT-(Martinez):
§ Deputy Chief Raddigan is off work with health issues for an unknown
period of time-will keep the Board informed.
§ Attending a County Department Head Retreat on October 3, which is a
Board meeting date.
GENERAL COUNSEL'S REPORT-(Price):
§ Closed escrow August 27, 2001 on 8481 Florin Road (former Station
251). Net sales proceeds of $214,630
§ Closed escrow August 31, 2001 on 3050 Orange Grove, North Highlands.
Net sales proceeds of $860,005.50
Fire Chief Martinez recognized Deputy Chief Raddigan for his success in
selling properties; thanked Captain Greg Mugartegui for his efforts in
cleaning up Orange Grove.
COMMITTEE AND DELEGATE REPORTS:
Communications Center Delegate-(Vanderveen)
§ Next meeting September 25, 2001-10:30 AM
Mission Statement and Enduring Goals were adopted by the Communications
Center addressing its primary business practice.
Regional Fire & Rescue Training JPA-(Stewart)
§ Next meeting September 14, 2001-10 AM
Location: 3905 Alert Road, Mather Field [EVOC Center]
- Board members interested in an 8 a.m. tour/EVOC demonstration should
contact Barbara Safford after the meeting for necessary arrangements.
Finance Committee-(Vanderveen)
§ Next meeting September 19, 2001-5 PM
Policy Committee-(Goold)
Discussion at today's 5 p.m. meeting included:
§ Citizen expressed concern on hours of operation of the Plan Check
Department-staff to report back relative to access at October 3 meeting
§ Received recruitment and retention update-1,100 potential candidates
trimmed down to 11. Academy started yesterday with 13-urged the Board to
fund mechanism to accelerate this process.
Fire Chief Martinez felt the numbers are adequate-consideration being
given to a larger Spring class.
INFORMATIONAL ITEM(S):
Correspondence
1. FEMA Report-Line of Duty Firefighter Deaths
2. Utzig/Foley Thank You/Lima; Wiggington; Munz
3. Governor's Office of Emergency Services Grant Award
4. Tomich Family Thank You/Harley; Safford
5. Sacramento County Sheriff's Department Thank You/Franke; Fink; Lockett
Newspaper Article(s)
1. Sacramento Bee "Neighbors", Fire Station Remodel
On Top of List, August 30, 2001
· Board Action
Received and filed.
BOARD MEMBER QUESTIONS AND COMMENTS:
Trujillo:
¨ For staff information, passed along a Pre-Qualification for Contractors
seeking to bid public works from the Department of Industrial
Relations-interested in making sure we retain the right contractors to
build our fire stations.
¨ Had a Labor Day Picnic at William Land Park-thanked Chief Martinez
for representation from Sac Metro with a couple fire trucks, along with
the presence of Captain Nance and others.
¨ Last Friday, visited Station 21 at 8:30 p.m. for a few hours.
Thanked Captain Rice for the tour and was impressed with the weight
training room.
Granados:
¨ Recognized Captain Skip Nance, present in the audience, for
representing Local 522 and the District at the State Fair.
¨ This is our first year as a solid entity-fortunate to have excess
revenue this fiscal year; caution should be used in spending.
Vanderveen:
¨ In the course of visually relating fire stations to his map, he spoke
with firefighters in the field and on three occasions, received glowing
comments about our Facilities Engineering personnel, Mark Evans and
others, on their efforts to make facilities more functional. Extended his
thanks.
Martinez:
¨ Board supported establishment of a Facilities Division and they have
done an excellent job.
¨ Recently hired Purchasing Agent Jim Connor. He saved nearly $7,000
on an anticipated $41,000 purchase for the Weapons of Mass Destruction
safety apparel.
¨ A newspaper article talked about the Cities and County working
through their differences. This Fire District serves a larger population
base than all of the Cities of Folsom, Elk Grove, Sacramento, Citrus
Heights, Galt, and the unincorporated areas of the County. We can't lose
sight that we have a major influence on the dramatic number of residents
within this County.
RECESS AT 8:14 P.M., FOLLOWED BY CLOSED SESSION AT 8:22 P.M.
RECONVENE TO OPEN SESSION AT 8:25 P.M.
General Counsel Price reported on the Closed Session:
CONFERENCE WITH LEGAL COUNSEL-EXISTING LITIGATION
Pursuant to California Government Code Section 54956.9(a)
Sacramento Area Fire Fighters Local 522 vs Sacramento County Fire
Protection District
Sacramento County Superior Court No. 01AS04439
Board received status report-no action taken.
ADJOURNMENT: Meeting adjourned at 8:30 p.m.
Charles A. Horel, President Gay Jones, Secretary
Charlotte Tilson, Clerk of the Board
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