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BOARD OF DIRECTORS - ACTION SUMMARY
Wednesday, September 19, 2001 - 6:00 p.m.
Administration Building
2101 Hurley Way, Sacramento, CA
CALL TO ORDER
The meeting was called to order by President Horel. Board Members
Present: Engellenner, Goold, Horel, Jones, Stewart, Trujillo, Vanderveen,
Valley; Deputy Chief Ritter, General Counsel Price, Board Clerk Tilson.
Director Granados, absent.
PLEDGE OF ALLEGIANCE
PUBLIC OPPORTUNITY TO DISCUSS MATTERS OF PUBLIC INTEREST WITHIN
DISTRICT JURISDICTION INCLUDING ITEMS ON OR NOT ON AGENDA
Captain Brian Rice, firefighter and citizen of this community, stated
the fire service community banded together in a grass roots effort last
Sunday and Monday in a "Fill the Boot" collection for the Widows
and Orphans Fund for firefighters killed in New York City. The citizens of
this community to date have donated in money, but mostly in love, over
$1.2 million. Various fundraisers are ongoing. Commended Chiefs Jim
Ritter, Dennis Smith, Mark Meaker, Eric Dutton, all of the Fire Chiefs who
worked in conjunction with the on-duty and off-duty firefighters. Stressed
extreme gratitude to the citizens of this community-when they call us, we
respond; and for the first time in history, we called on them and they
responded.
Requested the Board issue a resolution to honor and recognize the
citizens of this community; commended the City of Citrus Heights Police
Chief Serrano and his officers for an outstanding job during the
fundraiser. Hopes and prayers are with our government, our leaders, and
the young people that may be called upon to settle this.
Captain Greg Mugartegui recognized Director Stewart for the time he
devoted to the fundraiser; representing the retired people, the Board, and
the Fire Service well.
§ President Horel and staff to work on a Resolution for publication to
thank the community for their contributions and the fire service personnel
for their work in collecting the $1.2 million for a very worthy cause.
CONSENT AGENDA:
1. Board Meeting Action Summary-September 5, 2001
2. Purchase of Liability Insurance Coverage
3. Appoint Board Representative to the Qualifications
Review Commission-Reserve Firefighter's Program
4. Deposit Report-2001
5. District Claims - August 31, 2001
· Board Action:
Stewart/Trujillo - Approve Consent Agenda and ratify claims, with
amendment to the September 5 Action Summary to add, "Retain an
architect to develop the District standard fire station design
criteria" under the action recap section of Presentation Item No. 2,
and the Action Summary for the above Consent Item No. 3 reflect that
Director Engellenner was appointed. Unanimous vote in favor by members
present.
ACTION ITEMS(S)
1. Fire Station Master Plan-(Ritter)
§ No action to be taken tonight as determined at the Saturday Workshop
§ Distributed additional staff information based on requests at the
Saturday Workshop meeting:
o Modified Facilities Master Planning Criteria incorporating Board
suggestions
o Analysis of direction given by the Board on the 16 fire station
construction plan proposals from Director Vanderveen contained in his
September 10, 2001, document titled "Fire Station Construction
Plans"
o Station Relocation Project Travel Times report prepared by Battalion
Chief Haverty, with map delineating the location of Stations and types of
apparatus
, Report addressed one component of the contract for services on
McClellan Park requiring a "backfill" engine company, trained in
aircraft rescue, to be at Station 114 in 12 minutes or less, 90% of the
time, following the dispatch of on-site resources. A table identified
travel times from existing and proposed fire station sites that satisfy
this contractual obligation (Stations 41, 42, and 112 in current
locations, and Station 42 in two different proposed locations).
o A.D.A.M. program maps illustrating station location changes from
current deployment, demonstrating first-in unit performance.
§ Director Vanderveen referenced his September 17, 2001 report faxed
to the Board, containing a summary of the nine fire station construction
plan proposals that were informally accepted by the Board at the Saturday
Workshop, along with a proposed timeline and two-page financial plan.
Staff to provide the Board with a full evaluation upon further review.
§ Request for construction of Stations 54 and 64 as a priority
§ Review all alternatives to insure comparable service levels to
communities
§ Staff to proceed with preparation of a district-wide development fee
proposal for financing
, The development fee is contingent upon the adoption of the Master Plan.
Remodels or new station construction must demonstrate additional
development of new units in an area or an increase in population to
qualify for development fee funding.
2. 2001/2002 FINAL BUDGET-(Simcoe)
§ Major modification made from the last budget presentation, as
directed by the Board-the excess Revenue of $391,450 has been applied to
the constant staffing section of the Final Budget
§ Modification to Page 17, as requested by Director Vanderveen,
defining the number of vehicles to be purchased for this fiscal year
§ Finance Committee in support of the Final Budget as presented
Following three Resolutions presented for adoption:
2A. Resolution No. 49-01-2001/2002 Final Budget
Fiscal Year 2001/2002 Final Budget is comprised of three primary
components totaling $89,787,960:
General Operating Budget $86,166,160
Capital Investment Program 2,580,000
One-Time Expenditure Plan 1,041,800
· Board Action:
Vanderveen/Goold-Adopt Resolution No. 49-01 approving the 2001/2002 Final
Budget. Unanimous vote in favor by members present.
2B. Resolution No. 50-01-2001/2002 Appropriations Limit Schedule
Appropriations Limit of $173,589,784 established for Fiscal Year
2001/2002.
· Board Action:
Vanderveen/Stewart-Adopt Resolution No. 50.01. Unanimous vote in favor by
members present.
2C. Resolution No. 51-01-2001/2002 Reserve Accounts Establishment
Revenues received from the sale of the Orange Grove property and
Station 251 of $1,074,636* applied to the Capital Improvement Reserve, per
discussions in the Fire Station Master Plan meetings.
Following totals for the three reserve accounts:
Reserve, Undesignated $4,000,000
Capital Improvement Reserve $9,794,696*
Workers' Compensation Mandate $1,000,000
· Board Action:
Vanderveen/Goold-Adopt Resolution No. 51.01. Unanimous vote in favor by
members present.
BREAK--7:00 PM; RECONVENED 7:15 PM
PRESENTATION ITEM(S)
1. Financial System Consultant-(Plessas)
Presentation received.
§ Currently using the former Sacramento County Fire District's Bi-Tech
Financial System. This system is outdated and inadequate for the
district's budget and number of daily transactions. As part of a
replacement strategy, the District is seeking the services of a
professional consulting firm to assist in the development of a needs
analysis and Request for Proposal (RFP).
§ The Financial Systems Management Group was formed to select a
consulting firm and has completed the process. A Request for Information (RFI)
was sent out to qualified consultants with nine responses.
§ Finance Committee in support.
§ Staff recommending entering into an Agreement for Consulting
Services with Wise Consulting Services not to exceed $73,600, and
authorize the Fire Chief to execute the final agreement.
· Board Action:
Engellenner/Vanderveen-consider item for action and approve the staff
recommendation. Unanimous vote in favor by members present.
PRESIDENT'S REPORT-(Horel):
§ Received an agenda for the Sacramento County Employees' Retirement
System Board Meeting on September 20 at 1:00 p.m. Anyone interested can
contact Board Clerk Tilson.
§ Information Technology (IT) system at his workplace was shut down
today due to a virus that struck their servers and a number of PCs.
Inquired about District status.
Chief Plessas stated he receives up-to-date reports from District IT
staff with a number of alerts, but no problem with this particular virus
to date. The system is safeguarded with many precautions in place for
protection including routine backups; firewalls, etc.
§ Visited Station 41 following the Saturday Workshop. Extended
appreciation to Captain Skip Nance, Acting Engineer Shawn Dean,
Firefighter Shannon Taft, Firefighter/Paramedic Dan Green, and Firefighter
Jim Lamkins for hosting his visit; participated in a ride-a-long on a
medic unit as well as an engine on several runs. Encouraged other
Directors to participate.
FIRE CHIEF'S REPORT-(Deputy Chief Ritter):
§ Involved heavily in activities back East. Staff is on top of latest
developments with terrorist activities and sifting out erroneous rumors.
Heightening security efforts.
§ Deployed personnel are doing very well. Assistant Chief Miller was
deployed to the Pentagon, anticipated return next Monday or Tuesday; Fire
Chief Martinez will return next Tuesday; Task Force 7 will be returning
Friday evening; working closely with the families in their absence.
GENERAL COUNSEL'S REPORT-(Price): None
COMMITTEE AND DELEGATE REPORTS:
Communications Center Delegate-(Vanderveen)
§ Next meeting: September 25, 2001 at 10:30 a.m.
Regional Fire & Rescue Training JPA-(Stewart)
§ Next meeting: September 26, 2001 at 10 a.m.
Policy Committee-(Goold)
§ Next meeting: October 3, 2001 at 5 p.m.
INFORMATIONAL ITEM(S):
Correspondence:
1. Enslin Thank You/Ramsdell; Bourke; Callahan; Kellogg; Heustess
· Board Action:
Received and filed.
BOARD MEMBER QUESTIONS AND COMMENTS
Goold:
A member of the community made him aware of the possibility of a
potential water tender at Fleet Maintenance. Requested a report back.
Post information on our Web Site to educate the public on preparations to
protect against terrorist activity and the efforts of the Urban Search
& Rescue Team, to alleviate levels of anxiety
Congratulated Chief Ritter as the stand-in Fire Chief
Trujillo:
Would like to see the Board do something special in recognition of the
personnel from the District and Cities who went to New York for their
participation in this tragic event.
President Horel requested staff reflect on this and come back with
suggestions.
Engellenner:
We should keep in mind there are people here that fully know the
conditions and they are doing their part.
ADJOURNMENT:
Meeting adjourned at 7:30 p.m.
Charles A. Horel, President Gay Jones, Secretary
Charlotte Tilson, Clerk of the Board
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