|
|
|
BOARD OF DIRECTORS - ACTION SUMMARY Administration Building CALL TO ORDER The meeting was called to order by President Horel. Board Members
Present: Engellenner, Goold, Horel, Jones, Stewart, Trujillo, Vanderveen,
Valley; Deputy Chief Ritter, General Counsel Price, Board Clerk Tilson.
Director Granados, absent. PLEDGE OF ALLEGIANCE PUBLIC OPPORTUNITY TO DISCUSS MATTERS OF PUBLIC INTEREST WITHIN
DISTRICT JURISDICTION INCLUDING ITEMS ON OR NOT ON AGENDA CONSENT AGENDA: 1. Board Meeting Action Summary-September 15, 2001 Workshop · Board Action: ACTION ITEMS(S) 1. Fire Station Master Plan-(Ritter) § Since the last Board meeting, staff has actively pursued direction given by the Board. - An RFP was sent out to secure architectural services for the remodel
of Station 23; return deadline of October 9 - Architectural services secured for the development of Station Design Criteria--a requirement to move forward with the Facilities Master Plan - Preliminary discussions conducted on the development of an RFP for architectural services for the design and construction of the Facilities Master Plan § Fire Chief Martinez briefed on the status and Board direction given. § District Facility Master Plan Report dated October 3, 2001, was distributed with updated actions to include Facilities Master Plan Workshop Results dated September 15, 2001; Revised Master Plan Workshop Results dated October 3, 2001; Proposed Facilities Master Plan Summary; and Draft Resolution adopting the District Facilities Master Plan in concept and authorizing staff to proceed with Phase I. § Battalion Chief Haverty presented the Fire Station Relocation and Upgrade Plan schedule. Activities on the Fire Station Relocation Project include: - A search for acceptable building lots - Community outreach presentations encompassing groups from Rio Linda, Elverta, Carmichael, Fair Oaks, Orangevale, and Citrus Heights; the Arden Park Homeowners Association; a presentation to the Arden-Arcade Rotary on October 23; presentation by Fire Chief Martinez scheduled in November at Supervisor Dickinson's morning meeting. - Plans for further dissemination of a broader spectrum of materials to educate the public. - Distributed a new map representing a consensus between a Board member and staff illustrating station locations; alternate station locations; other agency station locations and coverage; proposed development; and identified uncovered areas. Areas outside of a 1-½ mile radius are not within the definition of
uncovered areas-map to reflect change. Discussion: § President Horel extended his personal thanks to Nick Gorman for producing a very concise map § Concern was expressed regarding development of a plan for community outreach and education to gain public consensus; consideration given to cable broadcast company for presentation of the final plan to the public; newspaper advertisement § Investigate the possibility of a museum site in correlation with the number of property liquidations § Time response parameters should be an element in the public education process to promote acceptance of the Plan § Endorsement of a development impact fee to fund this project · Board Action § President Horel especially thanked Battalion Chief Haverty for his outreach efforts to date and his dedication and commitment to make this effort a success. PRESENTATION ITEM(S) 1. Workers' Compensation Claims Administration Audit Report-(Appel) § The District contracts for alternating biennial actuarial analysis
and claims administration audits. § Susan Wright, contractor hired to audit the Workers' Compensation Claims, presented a synopsis of her audit report completed in July, along with the findings, conclusions, and recommendations. Generally, Willis Corroon is a high performing agency but this audit report documents a drop in performance: operational changes to include turnover and restructuring occurring in the Stockton office this past year were contributing factors to the impact on the service provided to the Fire District. Willis scored 80% in the critical audit areas in 1999 versus 55% for 2001. The Audit Report contained sixteen recommendations for Willis Corroon and two for the District. As of September 21, further review of files cited in the audit demonstrated that Willis is taking corrective action. § Willis Corroon representatives present from the National Corporate office in Nashville, Tennessee: Bob Bennett, Senior Vice President, and Telles Stephens, Field Supervisor. Mr. Bennett stated they now have a good team of people hired with an
action plan in place and do not contest any of the findings. Invited Ms.
Wright at their expense to re-audit their files in 60 - 90 days to ensure
all requirements are being met. § No damage or impact to the employees has resulted from the Claims processing by Willis Corroon § Recommendation of staff that the Board accept the Claims Administration Audit of 2001 as submitted by Susan Wright and Associates. Refer follow-up of the Audit's recommendations to the Policy Committee with direction to staff to have a subsequent action plan evaluation audit conducted by Susan Wright and Associates contracting with the District, with reimbursement by Willis Corroon, to assure acceptable compliance. · Board Action: BREAK--7:30 PM; RECONVENED 7:45 PM § President Horel gave the Board Clerk a letter he received at the
Arden Park Homeowners Association meeting last night containing questions
regarding the Fire Station Master Plan and requested staff prepare a
written response. The correspondence and response will be included in a
future Board packet. 2. Salary and Benefit Survey of Classifications Within the Presentation of 15-page staff report with accompanying Salary Comparison Charts for 23 positions under the Resolution and recommendations. § Report Section, Classifications Under Review, Item 3, Board Clerk/Chief's Secretary--removed from discussion-place on October 17 Agenda. § Report addresses two issues relative to 23 classifications currently incorporated into the District's Resolution Affecting Senior Management, Management and Unrepresented Confidential Employees: (1) Appropriate compensation, and (2) extension of educational incentive benefit to all District employees. § Jurisdictions surveyed were not all Fire Districts since the classifications reviewed were not all specific to the fire service. Five entities responding include City and County of Sacramento, Roseville, Contra Costa Fire Protection District, and SMUD. § Survey indicates majority of the 23 classifications are adequately compensated by the industry standard § Seven classifications recommended for title reclassification and/or equity adjustments to bring the pay scale in line with the mean pay scale for the classifications, as follows: - Accounting Supervisor-equity adjustment from $3,560 to $3,673 per month along with a title reclassification as either Senior or Lead Accounting Technician - Board Clerk/Chief's Secretary-separate the two functions: - CQI Manager-equity adjustment from $5,797 to $6,529 per month - Information Technology Manager-equity adjustment from $6,529 to
$7,664 per month - Legal Secretary-reclassification from Secretary to Legal Secretary with equity adjustment from $3,452 to $3,656 per month - Purchasing Agent-equity adjustment from $5,136 to $5,486 per month - Staffing Specialist-equity adjustment from $4,330 to $4,693 per month § Educational Incentive-recommend the District remain in lockstep with the industry norm and not engage in the practice of providing an educational incentive. At a future date, may be appropriate to address the issue of tuition reimbursement that three of the responding jurisdictions have established. Discussion: § Reduction in number of current salary scales/pay grades and
compaction-proposal from Director Vanderveen distributed § Research original base salary grades to see if the educational
incentive was included · Board Action: 3. Job Description for Safety Officer and Assistant Safety Officer-(Means) Presentation received. § The Fair Political Practices Commission (FPPC) requires all classifications executing a Conflict of Interest Statement to have job descriptions approved by the Agency of employment. The District has two classifications that should be required to execute such statements, but there are no approved job descriptions. § Positions have considerable influence over major purchases made by
the District, necessitating executed statements for both classifications. § Positions currently filled by two line personnel on temporary assignment with no change in bargaining unit affiliation or pay structure § The Policy Committee is in support of approval by the Full Board § Staff is recommending the full Board approve the Job descriptions provided for both of the classifications of Safety Officer and Assistant Safety Officer to satisfy the FPPC requirements. § Captain Brian Rice, Local 522, questioned the wording on Page 2 of the proposed Job Description of the Assistant Safety Officer stating, "A total of five (5) years of experience as a full-time firefighter for a local or state government fire department ….," stating the District has a history of not counting years of experience with an outside agency. Ø Item held open pending modification of language Ø Agreed upon modification and new language in the Job Description under Experience to read, "A total of five (5) years within the District as full-time Captain, Engineer, or Firefighter." Remainder deleted. · Board Action: 4. Job Description and Establishment of Salary Schedule Presentation received. § The District, as one of the participants in the Regional Fire and
Rescue Training Authority JPA, absorbs its share of the cost associated
with a fitness coach for recruit academies. § By way of the Recruit Academy, the District has access to Coach Matt Torres but his professional skills are in great demand and he may be accepting another career opportunity. § The District has suffered an alarming number of industrial
disability retirements in the recent past. Employing a full-time Health
and Fitness Program Manager will extend health and fitness improvement
benefits to tenured personnel in addition to the recruits. § Fiscal impact for 2001/2002-$27,600; for 2002/2003-$43,470; both inclusive of roll-up costs. Cost associated is not under the JPA umbrella. - Director Vanderveen, Chair of the Finance Committee, expressed no concern with the financial aspect. If authorized, the position will be added to the budget staffing roster. § Director Trujillo supported a fourth person on the truck companies if funds are available in the budget to increase public service. § Captain Brian Rice, Local 522, spoke in support of this proposal as a key element in a health and wellness program for all District employees. § Staff recommended the Board authorize the position of Health and Fitness Program Manager and approve the job description and salary schedule. · Board Action: PRESIDENT'S REPORT-(Horel): § Represented the District at the homecoming of the Urban Search and Rescue Team in Sacramento on September 21-a very moving event for friends and family present. Thanked the team members for all their efforts. Chief Martinez returned after that date-delighted to have him back. FIRE CHIEF'S REPORT-(Deputy Chief Ritter) § US&R deployment-all personnel have returned safely, with the last arrival of Captain Linscott this afternoon GENERAL COUNSEL'S REPORT-(Price): None COMMITTEE AND DELEGATE REPORTS: Communications Center Delegate-(Vanderveen) Regional Fire & Rescue Training JPA-(Stewart) Policy Committee-(Goold) BOARD MEMBER QUESTIONS AND COMMENTS Vanderveen: Valley: Thanked Fire Chief Martinez for supporting the establishment of US&R and his foresight at looking into the future. Trujillo:
Meeting adjourned at 9:07 p.m.
|