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BOARD OF DIRECTORS - ACTION SUMMARY
Wednesday, December 12, 2001 - 6:00 p.m.
Administration Building
2101 Hurley Way, Sacramento, CA
CALL TO ORDER
The meeting was called to order by President Horel. Board Members
Present: Engellenner, Goold, Granados, Horel, Jones, Stewart, Trujillo,
Valley, Vanderveen; Fire Chief Martinez, General Counsel Price, Board
Clerk Tilson.
PLEDGE OF ALLEGIANCE
PUBLIC OPPORTUNITY TO DISCUSS MATTERS OF PUBLIC INTEREST WITHIN
DISTRICT JURISDICTION INCLUDING ITEMS ON OR NOT ON AGENDA
[Announcement after Consent Agenda]
Fire Chief Martinez informed the Board that a grass rig and an air
compressor were outside if anyone wished to look at the fire equipment.
CONSENT AGENDA:
1. Board Meeting Action Summary-November 7, 2001
2. Board Meeting Action Summary-November 29, 2001
3. District Claims-October 2001
4. Deposit Report-November 2001
5. Resolution #56-01-Commendation-Firefighter Gregory M. McClure
6. Resolution #57-01-Commendation-Firefighter Keith A. Meyer
7. Resolution #58-01-Commendation-Firefighter John D. Arnaz
· Board Action:
Engellenner/Stewart-Approve Consent Agenda. All in favor, with Director
Granados abstaining. Motion carried.
ACTION ITEMS(S)
1. Election of Board Officers - (Horel)
The election of Board Officers was held with the following results:
President - Grant Goold
Vice President - Gay Jones
Secretary - Charles Horel
RECOGNITION AWARDS-(Martinez)
§ Fire Chief Martinez presented Director Horel with a plaque in
recognition of his outstanding service and leadership during the past five
years as Board President.
§ In honor of the District's one-year anniversary on December 1, 2001,
a wrapped memento was distributed to each Board member in recognition of
their continued support and hard work in bringing the two districts
together as one agency.
2. Board Committee Selection - (Goold)
a. Finance Committee
b. Policy Committee
§ Action deferred.
3. Joint Powers Authority Representatives - (Goold)
a. Regional Fire and Rescue Training Authority
b. Sacramento Regional Fire/EMS Communications Center
§ Action deferred.
§ President Goold stated he will relinquish his position as chair of
the Policy Committee. Directors interested in serving on a Committee or as
a delegate were requested to contact members of the Executive Committee
and convey their specific interest; appointments to be made at the first
meeting in January.
PRESENTATION ITEM(S)
1. Resolution No. 59-01-Exempt Employees Compensation for
Non-District Off-Duty Related Work Reimbursed by Other Public
or Private Agencies-(Martinez)
§ An inequity exists wherein current exempt District employees have
been required to work beyond their established schedule on personal time
for non-District related activities without compensation, but in some
cases the District has been compensated.
§ Request the Fire Chief be authorized discretionary approval to
compensate exempt employees assigned to assist the Local, State or Federal
Agencies in wildland strike teams, Incident Management Teams, Urban Search
and Rescue, or other related activations for which the District is
compensated, at the rate the District is reimbursed or in additional
personal leave equal to the personal time forfeited while on assignment.
§ Staff recommendation to adopt the Resolution directing the Fire Chief
to implement the provisions to rectify the current inequity, effective
July 1, 2001.
· Board Action:
Engellenner/Goold-Adopt the Resolution with modifications specifying that
the District is fully reimbursed for actual employee costs from the Agency
requesting the service and clarification of the Fire Chief's role in
establishing the form of reimbursement in either paid time off or pay.
Unanimous vote in favor.
2. Salary and Benefit Survey of Classifications Within
The Resolution Affecting Senior Management, Management
And Unrepresented Confidential Employees-(Means)
§ Salary Survey dated October 3 was previously presented
simultaneously with a Wage Grade System concept from Director Vanderveen
dated October 16. As a result of the two reports, two reclassifications
and the lower of two proposed salaries for 14 positions were approved on
October 17.
§ Seven positions that were not part of the staff recommendation had
their salary scales altered.
§ The wage grade system was sent back to the Policy Committee for
further consideration--the concept was tabled indefinitely and forwarded
to the full Board.
§ Absent the concept of a wage grade system, staff is recommending the
Board approve the recommendations of the Salary Study of October 3, 2001,
along with the equity adjustments for the 5 positions that were
inadvertently changed and reinstate the salaries of those positions
changed that were not part of the initial salary survey, retroactive to
November 1, 2001.
Key Points
§ Considerable discussion on previous action taken by a 6-3 vote of
the Board for salary adjustments to 14 positions, effective November 1,
but not yet accomplished. Action resulted in some salary scales being
lowered.
§ General Counsel Price advised that it is permissible to reaffirm pay
increases approved October 17, with an effective date of November 1.
§ Clear intent of the Board was to adjust the seven (7) salary
inequities shown in the study, with no salary cuts. Original action
reconsidered.
· Board Action:
Horel/Trujillo-clarify previous Board action taken October 17 and direct
staff to provide salary adjustments, effective November 1, for the seven
classifications originally identified as requiring an equity adjustment,
[included below], and adopt the lesser of the two proposed salaries in the
October 16 memorandum; table any change relative to the remaining 16
positions addressed in the study; and allow the Policy Committee to look
at a wage grade salary system. Directors Goold, Jones, Stewart, Trujillo,
Valley, Horel, YES. Directors Engellenner, Granados, Vanderveen, NO.
Motion carried 6 - 3.
STEP 5
Accounting Supervisor reclassified to $3,673
* Senior [Lead] Accounting Technician
Chief's Secretary reclassified to $5,136
* [Senior Staff] Administrative Coordinator
CQI Manager $6,470
Information Technology Manager $7,546
Legal Secretary [reclassified from Secretary] $3,656
Purchasing Agent $5,486
Staffing Specialist $4,693
* Staff authorized to correspond documentation for
both job descriptions with suggested title changes
RECESS AT 7:23 P.M.; RECONVENED AT 7:30 P.M.
3. Resolution No. 60-01-Establish Annual Salary Adjustments-(Martinez)
[Taken out of Order after Presentation Item #4]
§ The District's renewable revenue growth, used to calculate annual
salary adjustments excluding one-time revenues, grew by 11.2%.
§ Based on the bargaining agreements, following are the percentage
increases to salary based on renewable annual revenue growth:
Local 522-
- Safety-4% (maximum 5% minus 1% PERS buy-down in accordance with
Memorandum of Understanding)
- Miscellaneous-5%
Senior Management, Management, and Unrepresented Confidential Employees
- 4% salary increase recommended for both safety and miscellaneous in
the Unrepresented class.
Fire Chief-4%
The Fire Chief's contract requires salary increases be determined by
Board resolution. The previous increase called for the same general salary
increase as the Unrepresented personnel. Recommending 4%, in parity with
the Unrepresented.
§ The following bargaining groups' salary adjustments are based on the
Consumer Price Index (CPI) for November which is not available yet:
- Battalion Chief's Organization (Local 228)
- Administrative Support Personnel (Local 522)
Fire Chief Martinez to inform the Board on the CPI percentage when
available, for the record.
§ Staff recommends the Board authorize the salary adjustments based on
renewable revenue for the Sacramento Area Firefighters Local 522; Senior
Management, Management, and Unrepresented Confidential Employees; and the
Fire Chief. Direct the Fire Chief to authorize the salary adjustments
based on the CPI for the Battalion Chief's Organization and Administrative
Support Personnel (Local 522) when it is available. All salary adjustments
effective January 1, 2002.
· Board Action:
Stewart/Engellenner-adopt Resolution No. 60-01 establishing annual salary
adjustments. All members in favor with Director Horel abstaining. Motion
passed.
4. Military Leave Policy-(Martinez)
[Taken out of Order prior to Presentation Item #3]
§ Board Consensus at its last meeting that staff develop a policy to
address the activations of the District's reserve military personnel and
provide a bridging mechanism to make their salaries and benefits whole.
§ Staff is recommending the District's current military leave policy
be changed to allow for continued salary and benefits for a period of up
to one year from the date of military activation.
§ General consensus of the Board to maintain District health benefits
in the policy for military leave activations of employees.
§ Recognized District reserve military personnel present in the
audience:
· Army Master Sergeant Brian Swindler-Firefighter/Paramedic
· Air Force Chief Master Sergeant Dale Miller-Firefighter/Paramedic
· Petty Officer First Class Dave Hardman-Firefighter/EMT
· Board Action:
Horel/Engellenner-Adopt the staff recommendation with further amendments
to the Military Leave Policy to include reference to all Military Leave
activations and service to the Country; leaves beyond one year shall be
authorized on a case-by-case basis by the Board of Directors; clarify that
the employee is to be compensated for the difference between the active
military salary and the District salary; subject to review and validation
of staff, the intent of the Board is to insure that the employee's step
increases remain unaffected during the course of military assignment and
retirement credit is not adversely impacted as it relates to time served
with the military. Unanimous vote in favor.
§ On behalf of the District reserve military personnel, Brian Swindler
thanked the Board for approving the changes to the Military Leave Policy.
5. Addition to Authorized Staffing Levels in the
Logistics and Fleet Maintenance Divisions-(Martinez)
§ Recommendations from Board members:
- Authorized staffing document be changed to reflect actual number of
positions and correct titles
- Organizational chart be revised annually to reflect changes
- Policy and Finance Committees to provide input on the staffing
document as a part of the on-going budget process
§ Staff recommended approval of two additional positions--one
Logistics Technician and one Shop Assistant; along with reclassification
of two positions-Fire Equipment Technician to a Logistics Technician as
the result of the incumbent's resignation, and the Office Technician
assigned to Logistics be reclassified to an Accounting Technician.
· Board Action:
Horel/Stewart-approve staff recommendation. Unanimous vote in favor.
6. Fire Chief's Unused Vacation Hours-(Martinez)
§ Vacation balance of 323.96 hours at the end of the 2001 calendar
year. Employment Agreement with the District allows a maximum carry over
of 232 hours.
Request the 91.96 hours of unused vacation time be carried over to the
2002 calendar year.
· Board Action:
Horel/Granados-approve the request. Unanimous vote in favor.
7. Resolution-Industrial Disability Retirement--
Fire Engineer Mark P. Patterson-(Appel)
Tabled until details can be worked out with the California Public
Employees Retirement System (PERS)-placement on a future Agenda.
8. Facilities Design Criteria-(Ritter)
Presentation.
§ At a Board workshop, the concept of identifying and agreeing to
specific design criteria to be incorporated into the facilities design for
the Master Plan was discussed.
§ Fire Station Design Criteria distributed to the Board for Phase I of
the Master Plan, to be used as a guide
§ A variety of features were illustrated based on the need of the
building, service demand, number of personnel, location, availability of
property, and property dimensions. Design criteria can be adjusted and
scaled down.
Design criteria derived by utilizing input from personnel, architects,
staff, and numerous fire agencies nationwide.
§ Staff is requesting approval of the conceptual design criteria to be
incorporated into the design of a new station.
Recommendations from Board Members
§ Establish well-defined design criteria to include standby power,
fuel facilities, public office contact, hose drawing facilities, etc., for
adequate determination of the actual cost factor
§ Flexibility of site characteristics to be considered-not all sites
will accommodate a station with three bays and 10 beds as depicted. Amend
and modify the Design Criteria to incorporate a small, medium and large
design.
§ Expandability; mechanical systems to be incorporated in station
specifications prior to going to final bid
· Board Action:
General consensus to move forward on the Facilities Design Criteria for
Phase I of the Master Plan taking into consideration input from Board
members; further expanded plans to be brought back to the Board.
9. Fire Station Master Plan-(Ritter)
§ The purpose of the Station Design Criteria is to incorporate all
concerns raised into the design of our fire stations
§ Fire Station 23 Addition and Remodel--elevation drawings of the
proposed floor plan were displayed on the wall; copies distributed to the
Board
- In the permit process stage and working with the architectural firm
to develop the construction documentation for remodel
- Anticipate start of construction in mid-February
§ Development of Station Design Criteria to be integrated into the
actual construction for the variety of projects in Phase I
- Researching RFP language for architectural services-will contract
incrementally for the 11 stations instead of the entire Phase I to assure
we are on track to achieve Agency goals
Discussion
§ Questions regarding the separate living quarters shown for the
Battalion Chief; fireplace (in existence prior to remodel)
§ Station design to be in conformance with a standardized design
criteria
§ Concern expressed with ADA requirements for second story levels
shown in the Station 23 remodel plans and any need for elevators for
public access
Staff to check further with the County for compliance to all codes
· Board Action:
Staff to take into consideration the general direction given by the Board.
OUTGOING PRESIDENT'S REPORT-(Horel)
§ Thanked the Board and staff for the support he received as President
during his tenure.
§ The work on the Facility Plan is on target-just a matter of expanding
on some options and filling in gaps with more detail
§ Thanked Fire Chief Martinez and Deputy Chief Means for being
unrelenting in facilitating the salary adjustments
FIRE CHIEF'S REPORT-(Martinez)
District was accorded positive recognition at a number of Events:
§ November 27-attended a town hall meeting on Terrorism hosted by
Congressman Doug Osi at the Citrus Heights City Council with 100-115
residents of the community in attendance.
§ November 28-attended breakfast in North Highlands hosted by Roger
Dickinson at his monthly meeting and reported on terrorism. Earlier
presentation made by Chief Haverty and Captain Ellis on the station
relocation and appreciation was expressed.
§ December 4-participated in the annual Can Tree Event sponsored by
the Sacramento Association of Realtors. The District as a whole has been
involved every year since its inception in 1987.
§ December 4-attended the County Board of Supervisors meeting-received
a Resolution in recognition of firefighters in general for participation
in the Blue Light Program, established for police officers for the month
of December. Public encouraged to have a blue light in the front of their
house or business in support of police officers. Roger Niello, Chair of
the County Board of Supervisors, and the sheriff extended an invitation to
include the fire service in that recognition. That is why a blue light is
here tonight.
§ December 12-hosted a press conference at Station 106 attended by the
State Fire Marshal and a member from the Product Safety Commission on
holiday safety.
§ December 12-Participated in a Reading Program which will be part of
the Public Service Announcements for the Holiday Season
§ Placer County is doing a fire service study for the Western Slope
§ Referenced a newspaper article on a quarter cent sales tax for
public safety. Attended a number of meetings; appropriate steps taken for
special districts to receive its share of the sales tax if the initiative
goes forward.
§ Battalion Chiefs appointments will be announced December 17;
notification to be faxed to the Board
§ Chiefs Plessas and Haverty, and Captain Ellis are attending a
community meeting at Arden Park on Fire Station Relocation tonight.
§ Emphasized the importance of training employees by sending them out
on activation in emergency incidents to apply their trade. He has gone on
two occasions and appreciates the support of the Board in this endeavor.
§ January 9, 2002 Board meeting-he will be on vacation.
§ Received a written communication from Deputy Chief Raddigan on his
intent to retire December 18. A replacement process will begin after
December 17. Requested Board transmit any collective thoughts on the
process. The Senior Management, Management, and Unrepresented Confidential
Employees Resolution authorizes the Fire Chief to make appointments,
reductions or reassignments. After the first of the year, he will look at
it-intends to fill it internally.
GENERAL COUNSEL'S REPORT-(Price): None
COMMITTEE AND DELEGATE REPORTS:
Executive Committee
§ Next meeting: TBA
Communications Center Delegate-(Vanderveen)
§ Next meeting: January 15, 2002 at 9:30 a.m.
Regional Fire & Rescue Training JPA-(Stewart)
§ Next Meeting Date: January 14, 2002 @ McClellan Park
Policy Committee-(Goold)
§ Next meeting: January 9, 2002 at 5 p.m.
Finance Committee-(Vanderveen)
§ Next meeting: January 23, 2002 at 5 p.m.
President Goold stated the same Delegate and Committee assignments will
be maintained until further notification.
INFORMATIONAL ITEM(S):
Correspondence
1. Williams Thank You/Martinez
2. CA State Fire Marshal Tennant Thank You/Martinez
Newspaper Article(s)
1. Sacramento Bee "Neighbors", Fire Chief Wants Helicopter
For Emergencies, November 15, 2001
2. Sacramento Bee "Neighbors", Two Police Helicopters
Go High-Tech, November 15, 2001
· Board Action:
Received and filed.
BOARD MEMBER QUESTIONS AND COMMENTS
Stewart:
Concerned about the number of retirements and sufficient replacement.
Fire Chief Martinez reported a notification to date of five retirees.
The next recruit class is in February with about 15 people; recruit
graduation of 11 on December 20, 7:30 p.m., at the Crest Theatre.
Jones:
Kudos to Captain Ellis and crew and the Explorer Scouts for a
demonstration of the capabilities of thermal imaging devices several weeks
ago in Rancho Cordova with the General Federation of Women's Clubs. It was
a terrific success and very well run.
Trujillo:
Thanked Director Horel for his leadership during the past year.
Granados:
Wished everyone Merry Christmas.
Goold:
Thanked Director Horel for his leadership and bringing consensus to this
Board.
Requested the names of personnel at Station 59 who took care of him
when he was injured-would like Fire Chief Martinez to accompany him and
his family to extend personal thanks.
Thanked the Board for their support in electing him President.
Martinez:
Happy Holidays to all.
ADJOURNMENT: Meeting adjourned at 9:10 p.m.
Grant B. Goold, President Charles A. Horel, Secretary
Charlotte Tilson, Clerk of the Board
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