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BOARD OF DIRECTORS – ACTION SUMMARY
Wednesday,
January 23, 2002 – 6:00 p.m.
Administration
Building
2101
Hurley Way, Sacramento, CA
CALL TO ORDER
The meeting was called
to order by President Goold. Board
Members Present: Engellenner,
Goold, Granados, Horel, Jones, Stewart, Trujillo, Valley, Vanderveen; Fire
Chief Martinez, General Counsel Price, Board Clerk Tilson.
PLEDGE OF ALLEGIANCE
PUBLIC OPPORTUNITY TO DISCUSS MATTERS OF
PUBLIC INTEREST WITHIN DISTRICT JURISDICTION INCLUDING ITEMS ON OR NOT ON
AGENDA
CONSENT AGENDA:
1.
Board Meeting Action Summary—January 9, 2002
2.
Deposit Report—December 2001
3.
District Claims—December 2001
·
Board Action:
Engellenner/Granados—Approve
Consent Agenda and ratify claims. Unanimous
vote in favor.
ACTION
ITEM(S)
1.
Resolution No. 2-02—Authorize Purchase of 1432, 1444 and
1450 Eastern Avenue and Authorize Fire Chief or Designee
To Sign All Legal Documents
[Public
comment on Action Item #1, following Presentation Item #1]
§
Charles
Cuny, Chairman of the Committee for Safe Fire House Location, stated many
questions and concerns were voiced at the last Board meeting.
There was reference that the District would address the issues at
the Arden Christian Church meeting but, according to the Pastor, it was
canceled by the Fire Marshal. He
presented a letter requesting answers to the questions and concerns before
the first of February 2002.
For
the record, Fire Chief Martinez stated the Fire Marshal did not make the
decision to cancel the meeting.
§
Citizens
voicing opposition to the purchase of property for a new fire station at
Eastern Avenue and Berrendo Way: Jim
Franks; Bob Connors; Don Celli; Eileen Bowling; B. J. McCarthy; Alec Tune.
Discussion
and concerns:
Ø
Hazardous
location/safety—street configuration, traffic, Mariemont school cross
walk in front of the property, 30 feet from a church
Ø
Frontage
road
Ø
Property
purchase was not made public
Ø
Mariemont/Gordon
Heights Neighborhood Preservation Area ordinance adopted by the
County—felt the Board of Supervisors will reject a special use permit
Ø
Architect’s
plans are needed to determine site suitability prior to purchase
Ø
$60 million
better utilized for public safety by keeping existing fire stations open
Ø
Not in line
with NFPA 1710 recommendation of a four-minute response time and
four-person engine companies
Ø
ISO rating
schedule recommends a 1.5 mile travel distance from a fire station to any
area within the District and portions are uncovered
§
Staff
presentation:
-
Viewgraphs
illustrating a location map of the 3-parcel site at Eastern Avenue and
Berrendo Way, Las Cruces Way—total lot dimensions of 310’ wide by
124’ deep
-
Fire Chief
Martinez stated it is not staff’s intent to modify the frontage road on
Eastern Avenue; addition of sidewalks on that corner would be an
improvement; the site is suitable in size for a fire station; eminent
domain not intended; NFPA 1710 is a recommended guide; ISO rating will not
get worse; $60 million is for rebuilding some fire stations which require
it in some locations.
·
Board Action:
Horel/Trujillo—Adopt
the Resolution with conditions: (1)
access for emergency response equipment will be restricted to Eastern
Avenue only and, if appropriate, have other vehicular access/emergency
exit for staff off of Berrendo, (2) the project will not result in the
elimination of the frontage road across the street as it relates to the
planning effort on the part of the District, (3) the design of the fire
station will mitigate community concerns regarding children’s safety,
the need to blend into the neighborhood, to address noise abatement, and
any other environmental impact issues that are discovered as part of the
planning of this project. Failure
to address these issues would result in the District making the property
available for another use/put back on the market and sell the houses for
residential use. Unanimous vote in favor.
§
Fire Chief
Martinez stated a meeting will be scheduled and Mr. Cuny contacted.
In addition, the meeting information will be posted on the District
web site at www.smfd.ca.gov.;
interested parties invited to attend.
RECESS AT 7:40 P.M.; RECONVENED AT 7:50 P.M.
PRESENTATION ITEM(S)
1.
Fire Station Master Plan—(Ritter)
[Presentation Item #1 taken out of order, followed by public
comment and action on Action Item #1]
Presentation
by Fire Chief Martinez.
Ø
District
participated in numerous public meetings throughout Sacramento County
since last August, including the City of Citrus Heights, on the Fire
Station Master Plan.
Ø
Item is on
the agenda to provide the public an opportunity to comment.
Ø
Leaders of
the Arden Christian Church invited the District to attend a meeting on
January 10 to discuss their perspective on the Fire Station Relocation
Plan. Subsequent information
distributed on a flyer indicated it was a public meeting.
The church was not prepared to engage in a public meeting and it
was canceled at the request of the Pastor.
Ø
Fire
station infrastructure and location study revealed a need to relocate some
stations to better serve the communities.
The number of stations the District is able to operate is dependent
solely upon the amount of revenue received.
Ø
Surveyed
the entire District using three elements:
-
Historical review of 50,000 responses using the CAD Analyst Program
to determine if response time would be reduced by relocating the station,
apparatus and personnel
-
Computerized FLAME program measuring actual driving time based on
topography
-
An experienced project team analyzed the computerized program
information and blended their experience to formulate a plan for station
relocation
Ø
Arden Park
Stations 107 and 110—Staff recommended the construction of a new fire
station. Rebuilding Station
110 in its present location does not provide the most effective response;
the capacity of Station 107 is limited and relocation is a solution. Property at the corner of Eastern and Berrendo became
available; offers were made on the three lots.
Action Item 1 is the final step in securing property to allow for
the construction of a new fire station to better serve the Arden Park
community.
Ø
The
District will comply with all requirements for a special use permit, zone
change, and Environmental Impact Report
Ø
Board
meetings are held at 6 p.m. on the first and third Wednesday of each month
at this location for public information
[continuation of Presentation Item No. 1 after Action Item #1 and
Recess)
Presentation
by Deputy Chief Ritter.
Ø
Update on
global design process of the Fire Station Master Plan:
-
Design criteria based on Board input will be finalized in the near
future for presentation to the Finance Committee and full Board for
approval before engaging in the site-specific design process.
-
Second process is the development of RFP language for securing
architectural services for the first three fire stations, predicated on
the adopted design criteria.
-
Finance Committee will be receiving the latest version of the
proposed Design Criteria in the near future
-
The site-specific design process will incorporate various
components of the station design relative to the actual size,
configuration, materials, etc., when we reach that point.
Director
Granados requested a copy of the Design Criteria whenever it is sent to
the Finance Committee.
-
Moving forward on the remodel of Station 23.
Construction plan reviewed by the City of Citrus Heights--architect
is making required changes for re-submittal.
In response to President Goold, Fire Chief Martinez stated Station
23 has not been a subject of discussion for a joint use facility in the
City of Citrus Heights. Other
locations discussed; conceptually thinking of joint use for non-fire
suppression related activities.
PRESIDENT’S
REPORT—(Goold)
§
Will work with the Fire Chief and the Executive Committee to
identify the dates for our quarterly workshops. Suggested the first workshop include a report from the Fire
Chief on some of his visions and goals for 2002.
§
Inquired about an update on the helicopter issue.
Fire
Chief Martinez stated we acquired five helicopters located in San Louis
Obispo. The remaining portion
of the study has not been completed.
FIRE CHIEF’S
REPORT—(Martinez)
§
Annual workshop--date to be selected by the Board.
Three activities usually occur in the first workshop:
annual Fire Chief’s evaluation; review last year’s goals and
objectives; establishment of this year’s objectives.
§
General Counsel currently is developing a six-month letter
of extension for the private ambulance service contract at status quo for
the service transportation element for a portion of our district formerly
known as the Rio Linda-Elverta Arden-Arcade and Carmichael areas.
Contract expires at the end of this month. A project team has been
formed to do a complete evaluation of all aspects of our emergency medical
program to determine what we want to do, to include BLS and ALS,
recruitment and retention issues. Absent
any objection by the Board, the intent is to extend the contract through
July.
§
Selected to participate in jury duty next week.
Hoping to keep scheduled meetings and will advise if it falls
through.
§
There is a significant fire prevention issue relative to a
church in Director Valley’s District that he and the Fire Marshal are
working on. The Code is
specific and does not provide any cover absent if the fire code is not
enforced. Update provided in
case something appears in the newspaper or on television.
§
Captain’s Exam Update—third party expert performed a
statistical analysis resulting in one of the elements being
re-scored—the list is now certified and public.
Two retirements occurred this month—moving forward with
interviews and selection process from the list.
GENERAL
COUNSEL’S REPORT—(Price): None.
COMMITTEE AND
DELEGATE REPORTS:
Executive
Committee
§
Next Meeting: March
12, 2002—5:30 p.m.
Communications
Center Delegate—(Vanderveen)
§
Comm Center Manager to take a vacation in the month of June
prior to his end of duty. Nominations
for position open—ideal starting date of April 1 would allow two months
of joint job sharing time.
Suggested
possible appointment of two suppression staff—a manager and an assistant
manager for backup coverage—could accomplish on a rotating assignment by
Sacramento City and Sacramento Metro.
§
Funding issue—currently at a $6.5 million budget with
$500,000 being put into the infrastructure fund—whatever is done will
cost more than the allocated $500,000 per year build up.
Recommend the budget remain constant at $6.5 million for the next 4
years as opposed to letting it slope to $5.5 million and allowing it to
build back up by the 5th year.
A constant budget will provide ample Infrastructure Funds to build
an improved Comm Center and alternate Center if that is the decision
emanating from the Master Plan expected to be in place by June.
Fire
Chief Martinez agreed from the standpoint of budgeting that it is easier
to hold the line. Recommended
topic be agendized.
Future
discussion at the February 20 Board meeting.
Regional Fire
& Rescue Training JPA—(Stewart)
§
Next meeting: March
11, 2002—location TBA
Finance
Committee—(Horel)
§
Meeting held today:
Ø
Election of Director Horel, Chair; Director Jones, Vice
Chair
Ø
Received financial report; mid-year analysis being prepared;
still in dry-period with revenue stream to be posted by the County in the
near future
§
Next meeting: February
20, 2002—5:00 p.m.
Policy
Committee
§
Next meeting: February
6, 2002 at 5 p.m.
INFORMATIONAL ITEM(S):
Newspaper Article(s)
1.
Sacramento
Bee “Neighbors”,
Discarded Fireplace
Ashes Pose Risk, January 13, 2002
·
Board Action:
Received
and filed.
BOARD MEMBER QUESTIONS AND COMMENTS
Stewart:
Distributed flyer on Carmichael’s Future Community Action
Plan. Five future workshops scheduled within the community.
Invited Directors to attend meetings.
Trujillo:
Requested notification of the meeting with the Committee for
Safe Fire House Location.
Fire Chief Martinez spoke with Mr. Cuny and he felt one week is
too soon. The Board will be notified when a meeting date and
location is established.
Jones:
Requested a calendar of the Board meetings for year 2002.
Board Clerk Tilson distributed copies to the Board.
Thanked Battalion Chief Haverty and staff for the continuing
community outreach for the strategic relocation of fire stations.
The Butterfield Riviera East Community Association meeting is being
held on February 19, 6:30 p.m., Rancho Cordova Library, 9845 Folsom
Boulevard, with a presentation. Invited
Directors to participate.
Vanderveen:
Discussed dates for Board Workshop.
·
Board Action:
General consensus to schedule the workshop on Saturday, February 23, 9
a.m., at Hurley Way.
Horel:
Out of town for
the February 6 Board meeting
Fire Station
Master Plan—need to adopt this Plan.
Suggested staff work toward bringing the Plan to closure in a
written, succinct document that can be handed out and placed on the web
site—possibly in the March timeframe.
General Board consensus to give staff direction to formulate the
document for action on March 6.
Engellenner:
Inquired if the Deputy Fire Chief position has been filled.
Fire Chief Martinez stated no, but the Board will be noticed
when the position is filled.
Goold:
Inquired about the number of letters sent out to potentially
new employees offering employment.
Fire Chief Martinez stated 11; new fire academy date of
February 11.
Sacramento Bee reported that the City of Citrus Heights is
looking at a study related to taking over police services and not
contracting with the County.
As elected officials it is our responsibility to do what is
right for the entire population within our District; expressed pride of
his colleagues in their representation of democracy tonight.
Martinez:
Fire Station Master Plan—Staff
exercised many mediums of public outreach and will continue.
Trying to accomplish something that will better all communities
involved.
Vanderveen:
Safety employees are now eligible for 90% retirement versus 85%—good news for us because it indicates a 30-year career pattern
and it may stave off some of the earlier anticipated losses.
Goold:
Staff put
together an exceptionally well-done question and answer document (Fire
Station Relocation: A
Strategic Plan for Emergency Resources), available for distribution to
members of the public. Invited review by the press.
ADJOURNMENT:
The meeting was adjourned at 8:42 p.m.
Grant
B. Goold, President
Charles A. Horel, Secretary
Charlotte
Tilson, Clerk of the Board
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