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BOARD OF DIRECTORS - ACTION SUMMARY
Wednesday, June 5, 2002 - 6:00 p.m.
Administration Building
2101 Hurley Way, Sacramento, CA
CALL TO ORDER
The meeting was called to order by President Goold. Board Members
Present: Engellenner, Goold, Granados, Horel, Jones, Stewart, Valley,
Vanderveen; Fire Chief Martinez, General Counsel Price, Board Clerk Tilson.
Director Trujillo, absent.
PLEDGE OF ALLEGIANCE
PUBLIC OPPORTUNITY TO DISCUSS MATTERS OF PUBLIC INTEREST WITHIN
DISTRICT JURISDICTION INCLUDING ITEMS ON OR NOT ON AGENDA
None
CONSENT AGENDA:
1. Board Meeting Action Summary-May 15, 2002
· Board Action:
Horel/Jones-Approve Consent Agenda. Vote in favor with Directors
Engellenner and Granados, abstaining. Director Trujillo, absent.
ACTION ITEM(S)
1. Resolution No. 13-02-2002-2003 Preliminary Budget Adoption-(Simcoe)
Finance Committee and Board review at four previous meetings with
a Committee recommendation for approval.
Three primary components of the Budget:
General Operating Budget - $ 91, 616,463
Capital Improvement Program - $ 3,266,105
One-Time Expenditure Plan - $ 3,000,000
Total All Budgets - $ 97,882,568
· Board Action:
Vanderveen/Engellenner- Adopt Resolution No. 13-02 approving the
Preliminary Budget as prepared. Vote in favor with Director Granados
opposed. Director Trujillo, absent.
ACTION ITEM(S) continued:
2. Facilities Design Criteria-(Ritter)
[Presentation Items #1, #2, and #3 considered prior to Action Item #2]
Staff recommended adoption of the Facilities Design Criteria
previously presented to the Board on May 15, 2002 and direct the Fire
Chief to begin the development of construction documents for the first
fire station.
Director Horel recommended approval only of the document with
direction to staff to prepare a budget package.
· Board Action:
Horel/Stewart-Adopt the Facilities Design Criteria Document. Unanimous
vote in favor by members present. Director Trujillo, absent.
Fire Chief Martinez stated staff will begin the process of
preparing the budget package for presentation to the full Board.
Station management issue is being worked on for future
presentation.
3. Resolution No. 14-02--Vehicle Replacement Master Plan-(Ritter)
Document presented at the May 15 Board meeting recommending an
increase from 296 to 305 vehicles, inclusive of the 101 Administrative
Staff Support Vehicles with assigned positions.
A three-page Administrative and Support Vehicle Authorization
document illustrating allocation of the vehicles by department, type, and
position totaling 101 was distributed to the Board from Director
Vanderveen, including 1 vehicle for the Construction Manager only if the
position is authorized.
$2,475,000 budgeted versus $2,555,000 shown due to the
recommendation to purchase three additional duty chief vehicles.
· Board Action:
Horel/Valley-Adopt Resolution No. 14-02 as recommended by staff. Unanimous
vote in favor by members present. Director Trujillo, absent.
4. California Special Districts Association-Board of
Directors-(Martinez)
A request for endorsement has not been received from the incumbent who
is running again.
Nomination postponed to the next meeting of June 19, 2002.
PRESENTATION ITEMS(S)
[Presentation Items #1, #2, and #3 considered befor Action Item #2]
1. District Audits for American River FPD-FY2000
and Sacramento County FPD-FY 1998, 1999, and 2000-
(Simcoe/County Auditors-Alan Matre, Andrew Schmiedt and Cynthia Henderson)
Presentation of Fiscal Year Audits by Alan Matre, Chief of Audits for
the County of Sacramento Department of Finance.
Fixed asset qualification--prior qualification on American River
has been corrected but not on Sacramento County. For financial purposes
the qualification will remain with the merge of the two but staff is
working on its removal by getting the Fixed Assets back in shape. No
material weaknesses or other problems exist with the audits.
Currently working on the two five-month audits for the period of
July 1, 2000 through November 30, 2000, followed by a seven-month audit
and the 2002 audit.
Thanked Chief Simcoe and the Finance staff for their assistance
· Board Action:
Reports filed as the Audits of Record
2. Appeal of Fire Prevention Bureau Decision--
Slavic Missionary Church @ 9880 Jackson Highway, Sacramento-(Price)
Three-page staff report with attachments to include District
Activity Log and Letter of Appeal from Attorney Mark A. Pruner distributed
to the Board.
Staff is recommending the actions of the Fire Chief be sustained,
continue to provide him/designee the authority to enforce the Fire and
Life Safety Code, and deny the appeal.
Information packet delivered tonight from Attorney Mark Pruner on
behalf of the Slavic Missionary Church.
General Counsel Price-this is an Informal proceeding tonight to
hear testimony of staff and aggrieved parties, held in accordance with the
Appeal procedure contained in Paragraph 19 of the Board Policies &
Procedures; rules of evidence do not apply.
Following conclusion of the testimony, it will be scheduled as an
Action Item at the next Board meeting for a decision on the appeal.
Overview by Fire Marshal Dodson
Building originally designed as a racquet club. Significant
modifications required to meet the intended new use as a church.
Serious fire and life safety issues involved.
District has worked with the Church since September of 1998 to
bring the facility into compliance with the Fire and Life Safety
requirements, with limited success.
Compliance requirements have not been met for submission of new
building plans, secure building permits, and a timeline for completion of
the building modifications to acquire a Certificate of Occupancy.
Confirmed with the Building Official, County Counsel, and the
District Attorney's office that there is no valid Certificate of Occupancy
for the main sanctuary.
Directed by the Fire Chief to take appropriate steps to vacate
the property until the building modifications can be made to meet the Fire
and Life Safety Code to limit potential liability to the Church and the
District.
Attorney Mark Pruner, representing the Slavic Missionary Church,
introduced others present: Adam Bondurak, Senior Pastor; Nikoley Feitser,
Church Board member; Viktor Chernyetsky, Church Business Administrator;
Tony Velasco, Church architect; Al Wilson, former property owner; Jim Hall
of Code Enforcement; Perry Sims, Deputy District Attorney. Following
presentation:
Referred to the information packet distributed this evening
including Certificates of Occupancy issued to Albert Wilson, former
property owner of the Rancho Arroyo Sports Complex; floor plans of the
various buildings; debated points of validity relative to the Certificates
of Occupancy for use as a church including the adequacy of existing exits;
outlined areas of compliance; addressed significant financial investments
made by the Church to make the building safe.
Main compliance holdup is the requirement to bring the entire
building up to the current Fire Code and inability to comply with the
stipulated timeframe-proposed an extension of time to bring in completed
architectural building plans.
Tony Velasco, Church Architect-offered clarification of the Code
on the terms of occupancy versus use. The whole building was certified for
assembly use to hold 7,600+ people, with a breakdown on limits of
occupancy in various sections. The previously certified occupancy numbers
are not exceeded under the new use as a church and are actually lower;
consequently, the exits are adequate.
Al Wilson, former property owner, provided historical background
of the property and was here to help the Board understand the kind of
facility they currently have been working with since 1998.
Break at 7:40 p.m., reconvened 7:50 p.m.
Tony Velasco-The roof complies with the Type I construction with
the exception of a certain type of roof rating protection that is lacking
on about 25% of the whole building-the Church has a bid to do the work.
When completed, it will be in total compliance with Type I.
Attorney Pruner presented a spreadsheet with a checklist of the
Fire Department's compliance requirements; and illustrations of floor
plans involved.
Board requested copies of the spreadsheet-non-compliance items to
include an established timeline for correction, with a copy to the Fire
Marshal for an opinion from staff; any additional material to be included
with the Board packets to allow sufficient time for study prior to the
decision-making process at the next meeting.
Fire Chief Martinez stated that General Counsel Price will
prepare an opinion for the Board's consideration on the applicability of
the original Certificates of Occupancy, with copies to Attorney Pruner and
Deputy District Attorney Simms.
3. Proposed Site for Eastern Avenue and Berrendo Drive
Fire Station; Overview of Alternate Sites-(Haverty)
Presentation in response to a letter by Charles Cuny requesting
the District do an assessment for a potential fire station site located at
Fair Oaks Boulevard and Eastern Avenue.
Slide presentation shown illustrating ten prospective sites for a
fire station in the Arden Area rated in accordance with five criteria by
order of importance: (1) performance, (2) public safety, (3) cost, (4)
availability, and (5) general features.
Assessment of property at Fair Oaks Boulevard/Eastern Avenue (south
side of FOB)
Performance--good south along FOB and American River Drive, diminished
north of Arden Way; Public Safety--egress concerns, high traffic speed and
volume, second light needed to control westbound traffic; Cost-estimated
at $1.2 million; Availability-unknown if owners will sell; General
Features-1.8 acres (split), single and multi-family residential,
neighborhood concern raised.
Eastern Avenue at Berrendo Drive location purchased by the
District demonstrated overall good performance and public safety;
exceeding the viability of the other locations assessed.
[Following Action Item #2]
Charles Cuny thanked Chief Haverty for taking the time to look at the
sites-very good presentation. Felt the property (Eastern/Fair Oaks) was
better mainly because of its size. In the long-term, it behooves the Board
to acquire a piece of property large enough to serve their need, not just
for today but for some time in the future.
4. Draft Hiring Policy-(Means)
Policy memorializes current hiring practice.
Policy Committee in support
· Board Action:
Stewart/Jones-Move to Action Item. Unanimous vote in favor by members
present. Director Trujillo, absent.
Stewart/Granados-Adopt Policy. Unanimous vote in favor by members
present. Director Trujillo, absent.
PRESIDENT'S REPORT-(Goold)
Due to scheduling conflicts, the June 22nd Quarterly Board Workshop
was postponed until further notice.
FIRE CHIEF'S REPORT-(Martinez)
Displayed plaque from the Mothers Against Drunk Driving (MADD)
presented to Brenda Briggs from our Community Services Department in
recognition of the Sacramento Metropolitan Fire District's contribution to
stop drunk driving and support the victims
Displayed Plaque from California State Senator Deborah Ortiz'
office in recognition of the District's contributions to serving its
community and the National Emergency Medical Services Week.
Discussions with Sacramento County and the Department of
Airports-presented proposal to provide fire protection at Mather Airport
as well as the International Airport for $4 million. Absent agreement by
the County for Metro to provide services, they have been placed on notice
that LAFCo discussions will be started to detach a portion of Mather from
our Fire District. It is inappropriate for any local government to assume
fire prevention responsibilities without identification of adequate
revenue.
Arden area redevelopment being discussed-prepared to voice our
opinion to protect our interest
GENERAL COUNSEL'S REPORT-(Price): None.
COMMITTEE AND DELEGATE REPORTS:
Executive Committee
Next Meeting: June 6, 2002-3:00 p.m.
Communications Center Delegate-(Vanderveen)
Master Planning should be for dispatch business only
Concerned with security for the Comm Center
Next Meeting: June 25, 2002-10:30 a.m.
Regional Fire & Rescue Training JPA-(Stewart)
Next meeting: August 23, 2002-10 a.m.
Finance Committee-(Horel)
Next meeting: June 19, 2002-5 p.m.
Policy Committee-(Granados)
Met today at 5:00 p.m.
Next issue is the Job description of the Fire Chief
INFORMATIONAL ITEM(S):
Newspaper Articles(s)
1. Sacramento Bee "Neighbors", Retrofitted Helicopter
To Fight Grass Fires, May 12, 2002
Correspondence
1. Olive Grove Elementary School Thank You/Cummings
2. Rio Americano Career Day Thank You/Cummings
3. Safetyville Thank You/Cummings
4. Edgett Family Thank You/Sacramento Metropolitan Fire District
5. Cordova Meadows Elementary School Thank You/Dobson
6. Voight Thank You/Lyons; Anaya; Arellanez
· Board Action:
Received and filed.
BOARD MEMBER QUESTIONS AND COMMENTS
Horel:
Before Memorial Day weekend he suffered an eye injury. Expressed
appreciation to Pat Cook and his wife, Brenda, who took him to the
hospital.
Stewart:
Thanked the District for its attendance last week at retired Assistant
Chief Bazzaroni's funeral
Granados:
Thanked Fire Marshal Dobson for an outstanding job with the Slavic
Missionary Church.
ADJOURNMENT: The meeting was adjourned at 9:20 p.m.
Grant B. Goold, President Charles A. Horel, Secretary
Charlotte Tilson, Clerk of the Board
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