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BOARD OF DIRECTORS - ACTION SUMMARY
Wednesday, July 10, 2002 - 6:00 p.m.
Administration Building
2101 Hurley Way, Sacramento, CA
CALL TO ORDER
The meeting was called to order by President Goold. Board Members
Present: Engellenner, Goold, Granados, Horel, Jones, Stewart, Valley,
Vanderveen; Fire Chief Martinez, General Counsel Price, Board Clerk Tilson.
Director Trujillo, absent.
PLEDGE OF ALLEGIANCE
PUBLIC OPPORTUNITY TO DISCUSS MATTERS OF PUBLIC INTEREST WITHIN
DISTRICT JURISDICTION INCLUDING ITEMS ON OR NOT ON AGENDA
AWARDS:
a. Life Saving Commendation-George Avila and Larry Walker-(Martinez)
George Avila and Larry Walker both received a Life Saving Commendation
plaque from Fire Chief Martinez in recognition of their heroic actions in
providing life saving care to a member of our community on February 2,
2002, by administering Joint CPR in a valiant effort to revive an
unconscious citizen at the Cherry Island Golf Course, but who later
succumbed.
b. Life Saving Commendation-Deputy Sheriff Mike Liston
Fire Captain Anthony Kastro recounted the incident of March 2, 2002;
followed by presentation of a Life Saving Commendation plaque to Deputy
Sheriff Mike Liston by Fire Chief Martinez in recognition of his heroic
actions in administering life-saving CPR to a baby found unconscious in a
bath tub of water.
CONSENT AGENDA:
1. Board Meeting Action Summary-June 19, 2002
· Board Action:
Engellenner/Stewart-Approve Consent Agenda. Vote in favor with Director
Horel abstaining. Director Trujillo, absent.
ACTION ITEM(S) None
PRESENTATION ITEM(S)
1. Station Construction Management-(Martinez/Means)
§ At the direction of the Board, study conducted on management of the
adopted Station Master Plan
§ Five-page staff report submitted; outlined options discussed at the
last Board Workshop for building a fire station:
Ø Owner/Build
Ø Design/Build
- This is the most viable option but a special district is not eligible
under existing legislation to enter into a design/build agreement with an
architect and general contractor
Ø Design/Bid/Build
Ø Independent Construction Manager
Ø Lease Option
Ø Facilities Division Staff
- Not recommended by staff based on the current maximum workload of
keeping 50+ facilities operational
§ Recommended Staffing Model:
- Hire a Project Manager as an "employee" under contract for
three years as an "at will" employee, subject to termination at
any point during the contract
- If the individual meets performance expectations, the contract should
be renewed for the remainder of Phase 1
- At the end of Phase 1, if the expectations are being met after a
further performance evaluation, the contract employee should be
transitioned to an "at will" employee for the remainder of the
project.
- The "at will" status will create an issue of job duties
once the master plan project is complete; however, the District maintains
maximum flexibility in that the employee can be retained with the focus of
facilities remodel, building or facility management, or the employee's
services can sunset with the completion of the project in 15 - 20 years.
- If the District were to use this staffing model, the multi-year
project would have continuity not only through the various project phases,
but also through the issues that will come to fruition through the course
of the project.
- Based upon the acquired experience of the Project Manager, it may be
beneficial to lease the services of a construction management firm to
assist with moving the project through to the groundbreaking stage.
- Fiscal Impact-Annual salary of approximately $100,000 to $110,000
inclusive of benefits such as medical and dental coverage, excluding the
cost of PERS retirement from the salary range.
§ Staff is recommending the Board approve the Staffing Model and
authorize the Fire Chief to begin the recruitment process for a Project
Manager
Discussion:
§ Over $10 million available for building at least three fire
stations, with expressed support of the District hiring a professional
project manager with expertise in this area for the magnitude of the
project instead of existing personnel with limited time and experience.
Director Vanderveen departed at 6:30 p.m.
§ In response to a reference made in the staff recommendation, Deputy
Chief Means named Frank Vellutini as the consultant proposed to work with
the project manager, upon approval, with a 30-year construction background
as a general and electrical contractor, combined with a finance background
as a principal in the Sacramento Bank.
· Board Action:
Stewart/Jones-change to Action Item. Directors Engellenner, Granados,
Valley, Goold, NO. Directors Jones, Stewart, AYE. Director Horel,
ABSTAINING. Directors Trujillo, Vanderveen, ABSENT. Motion failed.
Prior to the vote, President Goold expressed support of the staff
recommendation but, lacking time-sensitivity, was in favor of adhering to
the public process of presentation followed by an agendized action at a
subsequent meeting on July 24.
· Board Action:
General consensus to agendize as an Action Item for the meeting of July
24.
§ Director Granados in favor of the project progressing but differed
with the recommended method of hiring a full-time employee for a
time-delineated project.
PRESIDENT'S REPORT-(Goold)
§ Congratulated District employees on recent promotions outlined in the
Bulletins [#02-77 and #02-78] distributed this evening.
Fire Chief Martinez stated an official upgrade badge ceremony will be
scheduled, with notification to the Board.
§ Will not be in attendance at the July 24 meeting; Director Jones
will chair the meeting.
FIRE CHIEF'S REPORT-(Martinez)
§ Three firefighters sustained injuries in a fire just south of Florin
Road around ten days ago. Third incident in recent times where their last
line of defense was safety gear or equipment. Incidents have not gone
unnoticed-in the process of assigning a working group to look at these
particular instances and, more generally, some of our practices to insure
safety and fitness.
§ Celebrated another 4th of July-About 120 fire calls with the
majority being grass/wildland, 11 caused by fireworks-fireworks not ruled
out in the Gold River fire. Issued 21 citations for illegal fireworks
versus 38 last year.
§ Contract helicopter utilized July 3 - 7. Dual purpose: training with
some water dropping. Training is a key and critical element for safe
operations. District helicopter is in Delano and on track for mid-August
but possibly mid-September.
§ Paycheck update-response to inquiries:
Direct deposits-Unavailable through the County of Sacramento system
which processes our claims but can make deposits of base salary only to
savings or checking accounts with the Sacramento County Credit Union.
Paycheck distribution is available at 11 locations for pickup-location
to be designated by the employee.
Paycheck by mail-not available currently. District checking further on
this option.
§ Staff Vehicle Use-Policy #332.01 provided to Director Granados.
Virtually no problems but if an unauthorized use or complaint issue is
observed, refer all complaints directly to the Fire Chief for a
determination.
§ In the process of final hiring for the recruit academy starting in
September with approximately 20 new hires.
§ Paramedic Internship Program is up and running. Orientation for
about 300 invitees was conducted for those completing the firefighter
entry process. Interviews of 25-30 candidates being conducted for 15
positions.
§ A brief overview by EMS Division Captain Dave Riggs on customer
service. Distributed an EMS Patient Survey Satisfaction Data Report
reflecting the results of nearly 2,000 surveys since the first of this
year with an "overall satisfaction" rating of 95%. Represents
only the patient care provided by Sacramento Metropolitan Fire District (SMFD)
and not American Medical Response (AMR).
Patients are now being transported to either the closest facility or
the facility of their choice.
Interest expressed in customer surveys for other areas such as plan
checking to give the Board members an idea of how we are doing in the
community.
- Fire Chief Martinez stated we are involved in many programs and
credit is due to all the District divisions and their leadership who
exhibit the same performance as EMS but go unnoticed.
Board expressed appreciation to involved staff for their excellent
work.
GENERAL COUNSEL'S REPORT-(Price) None
COMMITTEE AND DELEGATE REPORTS:
Executive Committee-(Goold)
§ Next Meeting-TBD
Communications Center Delegate-(Vanderveen)
§ Next Meeting-July 30, 2002 -- 10:30 a.m.
Regional Fire & Rescue Training JPA-(Stewart)
§ Next Meeting-August 23, 2002 - 10 a.m.
Location: 2101 Hurley Way, Sacramento
Extended invitation to attend.
Finance Committee-(Horel)
§ Next meeting: July 24, 2002-5:00 p.m.
Policy Committee-(Granados)
§ Summary presentation of meeting held today at 5 p.m.
§ Next meeting: July 10, 2002 - 5 p.m.
INFORMATIONAL ITEM(S):
Newspaper Article(s)
1. Sacramento Bee Neighbors, Man Arrested in Florin Area Fire,
June 15, 2002
2. Sacramento Bee Neighbors, Fire Protection Proposal for
Airports Studied, June 16, 2002
3. Sacramento Bee Neighbors, Florin Blaze Injures
Firefighter, June 30, 2002
Correspondence
1. Harkoff Family Thank You/Sacramento Metropolitan Fire District
· Board Action:
Received and filed.
BOARD MEMBER QUESTIONS AND COMMENTS
Valley:
§ As a matter of notification, he received a Notice of Pendency of a
Class Action suit regarding the Sacramento County Retirement System
affecting him. Since he is on this Board and we have County employees,
needed to talk with our general counsel on what discussions he is allowed
to participate in.
Stewart:
§ Represented the District in the Carmichael Elks Parade in lieu of the
Fire Chief who was in Rancho Murieta.
Jones:
§ The National Railroad Hand Car Races are returning to old Sacramento
the first weekend in October. Almost has a full team for a Board of
Directors exhibition team and encouraged participation. Literature will be
distributed.
Granados:
§ Emphasized a need for public awareness of the danger of the hot
temperatures we are experiencing and to watch our people very carefully.
§ Higher insurance premiums for Fire Departments due to the hazards of
the occupation and as a target site.
Engellenner:
§ Citrus Heights Council met on June 26, and council members complained
that their street vendors selling flowers and the like were required to
have a certificate from the Sacramento Metropolitan Fire District.
Suggested a copy of the meeting tape be reviewed.
Fire Chief Martinez agreed to follow-up.
Goold:
§ Encouraged members of the Board to attend the October conference of the
Special Districts at Lake Tahoe-timely issue on Board leadership. Copies
are available through the Board Clerk if not received in the mail.
ADJOURNMENT: The meeting was adjourned at 7:50 p.m.
Grant B. Goold, President Charles A. Horel, Secretary
Charlotte Tilson, Clerk of the Board
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