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BOARD OF DIRECTORS - ACTION SUMMARY
Wednesday, July 24, 2002 - 6:00 p.m.
Administration Building
2101 Hurley Way, Sacramento, CA
CALL TO ORDER
The meeting was called to order by Vice President Jones. Board Members
Present: Engellenner, Granados, Horel, Jones, Stewart, Trujillo, Valley,
Vanderveen; Fire Chief Martinez, General Counsel Price, Board Clerk Tilson.
Director Goold, absent.
PLEDGE OF ALLEGIANCE
PUBLIC OPPORTUNITY TO DISCUSS MATTERS OF PUBLIC INTEREST WITHIN
DISTRICT JURISDICTION INCLUDING ITEMS ON OR NOT ON AGENDA
Project Management
David Thimgan, architect, 1600 Sacramento Inn Way, encouraged the Board to
hire an independent Project Manager to be administered through your
Department for these various projects.
Arlington Creek Apartments
Steve Eggert, 4851 Finlandia Way, a real estate developer currently
constructing the Arlington Creek Apartments in Antelope, expressed an
interest in working with the Board and Fire Chief Martinez on some
construction issues involving framing prior to street paving and fire
hydrants on site but no fire sprinklers. By working together, he felt the
issues could be resolved before the next Board meeting.
Vice President Jones stated the item must be agendized ahead of time
with the Board Clerk for any Board discussion.
CONSENT AGENDA:
1. Board Meeting Action Summary-July 10, 2002
2. Deposit Report-June 2002
3. District Claims-June 2002
· Board Action:
Engellenner/Stewart-Approve Consent Agenda and ratify claims. Unanimous
vote in favor by members present. Director Goold, absent.
ACTION ITEM(S)
1. Station Construction Management-(Martinez/Means)
Presentation made at the last Board meeting with a staff
recommendation to approve the Staffing Model outlining conditions of
employment and authorize the Fire Chief to begin the recruitment process
for a Project Manager.
PowerPoint presentation by Director Granados on construction
oversight options/alternatives for building future District fire stations:
Need a defined plan to build: standard specifications for all
stations identifying specific equipment, wall systems, mechanical
components and electrical equipment with involvement of the District
Facilities Section for future maintenance and the right contractor to get
the job done-end result is a reduction in operational costs
Project Management:
- No proposal for utilizing line personnel
- A member of this Board is interested in the Project Manager job
- There is no job description for a Project Manager
Other options:
- Option #1:
Contract a Project Manager-RTO (Rent To Own) based on acquired
professional quotes of $45 - $55 per hour approximating $6,000 per month.
Advantages and disadvantages outlined.
- Option #2:
Research Mutual Aid options--trade services for cost recovery, and use
expertise of others: the State, Sacramento County General Services, the
City of Citrus Heights, Roseville, or Sacramento City
- Option #3:
Hire a Project Manager as the Fire Chief requested. Advantages and
disadvantages outlined. The real cost is considerably higher than a salary
of $110,000 to $115,000 annually taking into consideration raises,
vehicle, clerical support, office space, and materials.
- Option #4:
Recommended use of District in-house expertise with limited outside help.
The District's Facilities Supervisor/Manager has the necessary
qualifications in his job description. Combined with some specialized
professional assistance, there is no need for an additional position.
Staff to establish full project cost-start with the architect and
the general design cost
Fire Chief Martinez stated the District plans to build a
successive number of fire stations-unwilling to assume responsibility for
a multi-million dollar building project without assignment of proper
management oversight.
Director Trujillo expressed concern relative to availability of
funds for the rank and file contract coming up next year.
- Fire Chief Martinez-One-time funds set aside solely for
infrastructure and constructing facilities; all operational costs
including wages are derived from the reoccurring revenue
· Board Action:
Valley/Stewart-accept the Fire Chief's staff recommendation for a project
manager and bring back a job description.
Absent one Board member and lacking a job description, general
consensus in favor of postponing the vote.
· Board Action:
Vanderveen/Horel-table the previous motion pending preparation by the Fire
Chief of a job description to be brought back to the Board. Directors
Granados, Horel, Jones, Trujillo, Valley, Vanderveen, AYE. Directors
Engellenner and Stewart, NO. Director Goold, Absent. Motion carried.
Fire Chief Martinez stated he will bring back a job description or duty
statement representing the Project Manager.
2. Resolution No. 16-02 Industrial Disability Retirement-
Fire Captain James M. Lieb-(Appel)
[Considered after the Closed Session]
Work related injury resulting in permanent disability precluding
performance of duties as a Fire Captain
Application filed with the Public Employees' Retirement System
Recommend approval-Retirement effective August 1, 2002
· Board Action:
Engellenner/Stewart-Adopt Resolution No. 16-02. Unanimous vote in favor by
members present. Director Goold, absent.
Captain Lieb stated after 30 years in the fire service he faced the
realization that it has come to an end and wished everyone the best of
luck in their careers and hoped for a continued association with this fire
department.
RECESS 7:25 P.M.; RECONVENE 7:40 P.M.
PRESENTATION ITEM(S)
1. Excess Workers' Compensation Insurance-(Appel)
Annual bid proposals for Workers' Compensation insurance
solicited from seven companies by District broker, Alburger Basso DeGrosz
(ABD). As a result of the events of September 11, 2001, only one provider
responded.
Previous $300,000 limit in 2001/2002 for the District's
obligation to insure itself against losses has increased under the
proposal with two options for either $500,000 or $600,000, with a cap at
$25 million, down from previous statutory requirements of the Labor Code
with no maximum.
§ Recommended to the Policy Committee to insure at a $500,000 level
for an additional premium of $16,000 to reduce the Districts potential
exposure by $100,000-two Committee members in favor of $600,000. Requested
direction for recommended level for Board action at the next meeting.
· Board Action:
General consensus of the Board in favor of the $600,000 level of coverage
at the lower premium.
2. Resolution No. 17-02-Workers' Compensation Checking Account-(Appel)
Staff recommended the authorized allocation to the District
Workers' Compensation checking account be increased from $100,000 to
$150,000, to insure availability of adequate funds.
Draft Resolution attached for action at the next Board meeting.
· Board Action:
Vanderveen/Granados-move to action item. Unanimous vote in favor by
members present. Director Goold, absent.
· Board Action:
Vanderveen/Granados-adopt Resolution. Unanimous vote in favor by members
present. Director Goold, absent.
CONVENE TO CLOSED SESSION 7:50 PM
RECONVENE TO OPEN SESSION 8:15 PM/CLOSED SESSION REPORT
Report by General Counsel Price:
1. CONFERENCE WITH LEGAL COUNSEL-EXISTING LITIGATION Pursuant to
California Government Code Section 54956.9(a)-One (1) Case
James M. Lieb vs. Sacramento County Fire Protection District
WCAB SAC 149921; WCAB SAC 308494
Captain Lieb addressed the Board concerning his medical status and
industrial disability retirement. Following his departure, the Board was
briefed on his medical status-no action taken.
Resolution to retire Captain Lieb on an industrial disability for
consideration under Action Item No. 2. [See Page 4]
2. CONFERENCE WITH LEGAL COUNSEL-EXISTING LITIGATION Pursuant to
California Government Code Section 54956.9(a)-One (1) Case
William Brown vs. Sacramento County Fire Protection District
WCAB SAC0289739
Status report received from the District Workers' Compensation counsel,
Douglas Weill. Settlement authority was given to counsel by a unanimous
vote of the Board members present [8-0]. The details of a settlement will
be made public if effectuated.
PRESIDENT'S REPORT-None
FIRE CHIEF'S REPORT-(Martinez)
Sunrise Douglas Development-staff has been working with
developers and we have an agreement with the County of Sacramento to
provide a fire station in that general area.
Hazel Avenue Widening-Assistant Chief Haverty is working on this
project-appropriate remedy to be requested if there is a fire station
impact.
Director Horel-expressed appreciation on behalf of the Board to
Captain Lieb for his 30-years of service and regret upon his departure due
to injury
Bethany Slavic Missionary Church-an understanding has been
reached and the Church agreed to some modifications; tight timeline set
and, if not met, premises required to be vacated immediately. Milestones
include: completion of plans by August 31 with a period of time for plan
check; further milestone of a mutually agreed upon work schedule for
completion.
Director Granados requested a synopsis of the agreement.
Video tape presentation of the Silver Legends housing development
fire at Vineyard and Calvine Road occurring July 12, 2002-higher than
normal level of significant fires
Appointment with staff members suggested to ensure availability.
GENERAL COUNSEL'S REPORT-(Price)
Deputy Chief Appel completed process of compiling transfer deeds for
all properties owned by the former Sacramento County and American River
Fire Protection Districts to be signed and recorded. Available signatories
to make arrangements with the Legal Secretary:
- Directors Granados and Goold-Sacramento County Fire
- Directors Valley and Stewart-American River Fire
COMMITTEE AND DELEGATE REPORTS:
Executive Committee-(Goold)
Next Meeting-TBD
Communications Center Delegate-(Vanderveen)
Next Meeting-July 30, 2002 -- 10:30 a.m.
Regional Fire & Rescue Training JPA-(Stewart)
Next Meeting-August 23, 2002 - 10 a.m.
Location: 2101 Hurley Way, Sacramento
Finance Committee-(Jones)
Update on meeting held today.
Next meeting: August 21, 2002-5:00 p.m.
Policy Committee-(Granados)
Next meeting: August 7, 2002 - 5 p.m.
INFORMATIONAL ITEM(S):
Correspondence
1. Loomis Fire Protection District Thank You/Sacramento
Metropolitan Fire District
2. Priddy Thank You/ Veilleux; Schroeder; Mitchell; Zumwalt; Ristau
3. River Oak Center for Children Thank You/Wilson
4. Niebauer Thank You/Miller-Sacramento Metro Fire
5. Donnelly Family Thank You/Miller-Sacramento Metro Fire
6. Barnes Family Thank You/Miller-Sacramento Metro Fire
Newspaper Article(s)
1. Sacramento Bee, Sparklers Suspected in Gold River House Fire,
July 6, 2002
2. Sacramento Bee, A Happy July 5th Tradition, July 6, 2002
3. Sacramento Bee Neighbors, Metro Fire Station Project Needs
Manager, July 18, 2002
· Board Action:
Received and filed.
BOARD MEMBER QUESTIONS AND COMMENTS
Trujillo:
Commended Captain Pat Ellis for a fine job representing our District.
Engellenner:
Inquiry on the effect of Cigna canceling all policies for firefighters and
police officers.
Fire Chief Martinez was not aware of any effect on our District.
Horel:
On vacation and unavailable to attend the next regularly scheduled Board
meeting.
Stewart:
Attending the Garlic Festival in Gilroy this weekend representing the
District.
Jones:
Reminder to the Board-Special District Administration Conference coming up
in October. She will be attending-other interested parties to notify the
Board Clerk.
Director Valley recommended the Board Clerk attend; Chairperson Jones
stated Ms. Tilson is on the attendee list.
Granados:
It is always sad to see one of our people go out on disability. An exit
interview process would be a good way to share the 30 years of experience.
ADJOURNMENT: The meeting was adjourned at 8:45 p.m.
Grant B. Goold, President Charles A. Horel, Secretary
Charlotte Tilson, Clerk of the Board
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