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BOARD OF DIRECTORS - ACTION SUMMARY
Wednesday, August 21, 2002 - 6:00 p.m.
Administration Building
2101 Hurley Way, Sacramento, CA
CALL TO ORDER
The meeting was called to order by President Goold. Board Members
Present: Engellenner, Goold, Granados, Horel, Jones, Stewart, Trujillo,
Valley, Vanderveen; Fire Chief Martinez, General Counsel Price, Board
Clerk Tilson.
PLEDGE OF ALLEGIANCE
PUBLIC OPPORTUNITY TO DISCUSS MATTERS OF PUBLIC INTEREST WITHIN
DISTRICT JURISDICTION INCLUDING ITEMS ON OR NOT ON AGENDA
Heroes Breakfast Honorees
Captain Darren Taylor informed the Board that the Sacramento Urban
Search & Rescue Team was nominated as the Hometown Heroes to be
honored at a Heroes Breakfast.
Judee Daniels, representing the Sacramento Sierra American Red Cross, a
sponsor of the Breakfast, stated over 41 nominations in 10 categories were
received and announced the selection of the Sacramento Urban Search &
Rescue Team, Task Force 7, and their canine associates as one of the ten
honorees at the Heroes Breakfast at the Sacramento Convention Center on
September 11, 8 a.m. Personal invitations were distributed to each Board
member for the event with accompanying information to be shared among the
District fire personnel at large.
Board members interested in attending were requested to contact Board
Clerk Tilson for necessary arrangements.
CONSENT AGENDA:
1. Board Meeting Action Summary-August 7, 2002
2. Deposit Report-July 2002
3. District Claims-July 2002
· Board Action:
Stewart/Jones-Approve Consent Agenda and ratify claims. Vote in favor,
with Director Horel abstaining. Motion carried.
ACTION ITEM(S)
1. California Special Districts Association (CSDA)-Director, Region 2,
Seat C
· Board Action:
Vanderveen/Granados-unanimous vote in favor of electing Rita Velasquez to
the position of CSDA Director, Region 2, Seat C.
2. Resolution No. 19-02 Industrial Disability Retirement-
Firefighter Greg A. Jones-(Appel)
[Considered after the Closed Session]
Work related injury resulting in permanent disability precluding
performance of duties as a Firefighter
Application filed with the Public Employees' Retirement System
Recommend approval-Retirement effective September 4, 2002
· Board Action:
Engellenner/Trujillo-Adopt the Resolution. Unanimous vote in favor.
President Goold read into the record a letter of appreciation
from the Board of Directors to Firefighter Jones for his service to the
District.
PRESENTATION ITEM(S)
1. Fiscal Year 2002/2003 Final Budget-(Simcoe)
The Final Budget meets the Board directive of a balanced budget
with reoccurring expenditures not exceeding reoccurring revenue
The Board's general guideline of establishing an Undesignated
Reserve of 5% of the General Operating Budget is exceeded-the $5 million
Undesignated Reserve is 5% of the cumulative totals of the General
Operating Budget, the Capital Improvement Budget, and the One-Time
Expenditure Plan.
Provides $3 million for the Capital Improvement Reserve resulting
in a total reserve of $12,935,850 for the construction building program.
Workers' Compensation Mandate Reserve increased from $1 million
to $2 million
Maintaining Fleet Equipment replacement program
Addition of thermal imaging equipment for the Suppression
Division
One-Time Expenditure Plan maintained in addition to the General
Operating Budget and Capital Improvement Program
Establishment of a one-time Benefit Reserve in the amount of
$1,585,148 to address Board concern relative to potential projected
CalPERS increases.
It is not the intent of staff to place the funds in the operational
budget but open to Board direction.
$1.5 million in the Benefit Reserve suggested for placement in the
Construction Reserve-other alternatives of Undesignated Reserves or
Contingency Reserves
Includes 15 additional firefighters to address attrition and
minimize the use of mandatory overtime and callback costs
Includes the Helicopter Program and Project Manager position
The cost of Personnel, Services and Supplies, Taxes, Licenses,
Assessments, Fixed Assets was under budget, and Property Tax Revenue 3%
higher than projected, resulting in a $7.3 million rollover
Budget Funding:
Total Annual Revenues $ 98,994,358
Fund Balance/Reserve (Portion of 587,641
CIP and One-Time Expenditures) ______________
Total Funding $ 99,581,999
General Operating Budget:
Operating Budget $ 93,142,163
Capital Improvement Program 3,316,105
One-Time Expenditure Plan 3,123,731
Total Budgets $ 99,581,999
Appropriation/GANN Limit FY 02-03 $ 179,179,375
(Allowable spending limit in accordance
with Propositions 13 and 4)
Discussion:
Reorganization benefits requested-Fire Chief Martinez cited the
favorable budget as a result; future update to be provided.
Vehicle purchase breakdown for Fiscal Year 2002-03
requested-report to be provided.
Fire Chief Martinez to provide a report to the Policy Committee
on the 15 additional firefighters
Unanimous support by the Finance Committee of the Final Budget as
presented by staff
· Board Action:
General consensus in support of the 2002-2003 Final Budget as presented by
staff and establishment of the One-Time Benefit Reserve.
On behalf of the Board, President Goold thanked the Finance/District
staff for a fine job on the budget.
RECESS 6:58 PM; CONVENE TO CLOSED SESSION 7:02 PM
RECONVENE TO OPEN SESSION 7:22 PM/CLOSED SESSION REPORT
Report by General Counsel Price:
1. CONFERENCE WITH LEGAL COUNSEL-EXISTING LITIGATION Pursuant to
California Government Code Section 54956.9(a)-One (1) Case
Greg A. Jones vs. Sacramento Metropolitan Fire District
WCAB SAC 0309975
The Board was briefed by staff-no action taken.
Resolution to retire Firefighter Greg A. Jones on an industrial
disability for consideration under Action Item No. 2. [see Page 2]
2. CONFERENCE WITH LEGAL COUNSEL-ANTICIPATED LITIGATION Significant
exposure to litigation pursuant to California Government Code
Section 54956.9-One (1) Case
Isabel Lopez-Application for Leave to Present Late Claim
Discussion followed by action.
· Board Action:
Engellenner/Stewart-Unanimous vote to deny the Application for Leave to
Present Late Claim.
PRESIDENT'S REPORT-(Goold)
Board polled on attendance at Heroes Breakfast--
Directors Engellenner, Goold, Granados, Stewart, Trujillo,
Valley-affirmative.
FIRE CHIEF'S REPORT-(Martinez)
Memo distributed to the Board on the vehicle purchases for Fiscal
Year 2002/2003 with the detailed list--to be included in the Final Budget
for adoption at the next Board meeting.
District has a conceptual agreement with the Department of
Airports for a funded fire company at Mather Air Park-working on details
with anticipated timeline for the first part of next year.
Sacramento International Airport-District offer to provide contract
services was declined by the Department of Airports; however, crafting of
the contract for Mather will include verbiage to reopen contract provider
consideration.
Limited discussion on inclusion of a new fire station on the south side
of the runway as part of the Department of Airports Master Plan.
District recognition and participation at the California State
Fair along with public education displays
Received a letter from the Sacramento Area Firefighters Local 522
to meet and confer on updating the District Employer-Employees Relations
Resolution; met today.
Anticipate Closed Session item on labor negotiations for the next
meeting.
Apprised the Board on possible calls from some retirees who may
not have been notified on the Deferred Compensation transfer of funds to
VALIC Corporation, the new Third Party Administrator. Forward calls to the
Fire Chief, General Counsel, or Captain Baumann.
Progressive background checking process of some 65 people with
30-40 offers. Number of inquiries by individuals not offered employment.
Confidential information-forward any calls to the Fire Chief or Human
Resources.
Heroes Breakfast on September 11-staff is evaluating
participation in public presentations and any other operational
considerations.
The Board will receive copies of other events that the District is
participating in around September 11.
COMMITTEE AND DELEGATE REPORTS:
Executive Committee-(Goold)
Next Meeting scheduled on Friday, August 23, 2002 at 3 p.m.
Communications Center Delegate-(Vanderveen)
Next Meeting-August 27, 2002 -- 10:30 a.m.
Regional Fire & Rescue Training JPA-(Stewart)
Next Meeting-September 16, 2002 - 10 a.m.
Location: 2101 Hurley Way, Sacramento
Finance Committee-(Horel)
Update on meeting held today.
- Recognized Fire Chief Martinez and staff for their excellent budgetary
management.
Next meeting: September 18, 2002-5:00 p.m.
Policy Committee-(Granados)
Next meeting: September 4, 2002 - 5 p.m.
BOARD MEMBER QUESTIONS AND COMMENTS
Vanderveen:
Requested copy of the Annual Report for last year.
- Fire Chief Martinez to forward copies to the Board.
Inquiry on status of the impact fee resolution
- Available in 30-45 days for presentation; anticipate enactment timeline
first part of next year.
- Appropriate presentation forum to be determined Friday
Expressed concern with the Executive Committee-past
responsibilities were appointments to other committees and carry-over
issues as defined by the collective Board.
There are nine elected directors and the big issues should not rest
solely with the Executive Committee whose members, for the most part, also
serve on the Policy and Finance Committees.
As a Board, we may need to reconsider our overall committee structure
to alleviate the concern of members of the Executive Committee having a
disproportionate voice in the operation and policy guidance of this Board,
which should be shared equally among the nine.
Valley:
Relative to retirees who missed notification on the Deferred
Compensation-inquired about the type of District tracking and
communications system.
Fire Chief Martinez-the Newsletter is sent to all known past and
present employees at the last known address. Attempting to capture all
information for communications.
The problem occurred with the previous Third Party Administrator who
did not submit necessary information, but confident VALIC will have an
accurate tracking.
Trujillo:
Thanked Assistant Chief Simcoe and staff for Policy 134.01, mailing
of employees pay warrants; hopefully, next step is electronic deposit.
Thanked Fire Chief Martinez and staff, colleagues on the Board,
and Local 522 for their support and prayers on the passing of his sister.
Stewart:
Thanked Fire Chief Martinez and staff for the great work on the
budget.
His former Chief, Carl London, has congested heart failure and is
not well.
Horel:
Inquired about a Deferred Compensation audit
- Counsel Price--there is a reconciliation process
- Individual investor verification
Granados:
Annual Haz Mat Conference at the Sacramento Convention Center next
week
Best budget in a number of years
Engellenner:
Inquiry on the helicopter status
- Deputy Chief Plessas stated the work is expected to be completed by
September 7.
Fire Chief Martinez- future photographs will be presented
Goold:
August 8-10, Metro fire was well represented by Assistant Chief
Haverty and his team-the Boy Scouts of America had 3,800 scouts and 1,200
leaders at the campout in Rancho Murieta. Thanked the District and staff
for a wonderful public relations and community event.
Will be absent at the next Board meeting-speaking engagement at a
National EMS Conference.
Recognized former American River Director, Greg Hoeger, in the
audience.
On behalf of the Board, condolences offered on the passing of
former Engineer Richard DeWein who retired from the Arcade Fire
Department.
ADJOURNMENT: The meeting was adjourned at 8:00 p.m. in memory of Della
Trujillo.
Grant B. Goold, President Charles A. Horel, Secretary
Charlotte Tilson, Clerk of the Board
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