|
BOARD OF DIRECTORS – ACTION SUMMARY
Wednesday, September 4,
2002 –
6:00 p.m.
Administration Building
2101 Hurley Way,
Sacramento, CA
CALL TO ORDER
The meeting was called
to order by Board Secretary Horel. Board Members Present: Engellenner,
Granados, Horel, Stewart, Trujillo, Valley, Vanderveen; Fire Chief
Martinez, Board Clerk Tilson. Directors Goold and Jones, absent.
PLEDGE OF ALLEGIANCE
PUBLIC OPPORTUNITY TO DISCUSS MATTERS OF
PUBLIC INTEREST WITHIN DISTRICT JURISDICTION INCLUDING ITEMS ON OR NOT ON
AGENDA
§
Janet
O’Connell addressed the Board and asked why her letter dated April 27,
2002, sent to all Board members, was not responded to in writing by the
requested deadline of June 10, 2002.
General Counsel Price
stated the bulk of the questions related to personnel matters and the
District cannot respond to a member of the public because of
confidentiality rules relating to its employees; a letter will be sent to
that effect. A response to the procedure questions will be included in
the letter to be mailed no later than the close of business on Friday.
CONSENT AGENDA:
1.
Board Meeting Action Summary—August 21, 2002
·
Board Action:
Engellenner/Valley—Approve Consent Agenda. Vote in favor by
members present. Directors Goold and Jones, absent. Motion carried.
ACTION ITEM(S):
1.
Fiscal Year 2002/2003 Final
Budget—(Simcoe)
A. Resolution
#20-02—Final Budget
§
Fiscally
stable budget with secure revenue projections--action by the Legislative
on the State budget contains no provisions for additional ERAF shifts from
local governments.
§
Contains
expenditure adjustments since the last budget presentation totaling
$36,000, with a $20,000 revenue addition as a result of savings by the new
Deferred Compensation carrier in administrative costs for the Program, for
a net change of $16,000.
§
As directed
at the last Board meeting, the Policy Committee received a report and
unanimously supported the addition of the 15 firefighters in the budget.
§
Fiscal Year 2002/2003 Final Budget breakdown as
follows:
Salaries and Employee
Benefits $ 74,704,482
Services and
Supplies 15,153,830
Taxes, Licenses,
Assessments 1,526,970
Fixed Assets:
Structures and
Improvements 3,582,735
Equipment
4,650,400
TOTAL BUDGET
REQUIREMENTS
$ 99,618,417
·
Board Action:
Stewart/Granados—Adopt Resolution No. 20-02 approving the 2002/2003
Final Budget. Unanimous vote in favor by members present. Directors
Goold and Jones, absent. Motion carried.
B.
Resolution #21-02—Appropriations Limit Schedule
§
Provides for the establishment of an Appropriation Limit for
the Fiscal Year 2002/2003 Final Budget of $179,179,375.
·
Board Action:
Engellenner/Valley—Adopt Resolution No. 21-02. Unanimous vote in
favor by members present. Directors Goold and Jones, absent. Motion
carried.
C.
Resolution #22-02—Establish the 2002/2003 Reserve Accounts
§
Establish the following designated reserve accounts by
allocating funds from Fund Balance Reserved, Fund Balance Unreserved, and
$141,154 from Business Area 212C, SMFD Antelope PFP:
Contingency
Reserve $ 5,000,000
Capital Improvement Reserve
$ 12,935,850
Workers’ Compensation
Mandate $ 2,000,000
Workers’ Comp. Checking Acct.
Reserve $ 150,000
Petty Cash
Reserve $ 500
Benefit
Reserve $ 1,569,535
Total General Fund
Reserve $ 21,655,885
·
Board Action:
Valley/Trujillo—Adopt Resolution No. 22-02. Unanimous vote in favor by
members present. Directors Goold and Jones, absent. Motion carried.
2. BID AWARD-OFFICE SUPPLIES—(Connor)
§
District budget of $175,400 for “Office Supplies.” District
Policy 110.1, Purchasing and Contracting, requires that all purchases
exceeding $35,000 utilize the formal bidding process.
§
Received three responses to the Request For Bids (RFB) as
follows:
Burkett Office Supply Sierra Office Supply Give Something Back
§
Staff recommendation to award the bid to Sierra Office
Supply and authorize the Fire Chief to execute the final agreement.
·
Board Action:
Vanderveen/Engellenner—approve staff recommendation. Unanimous vote in
favor by members present. Directors Goold and Jones, absent. Motion
carried.
PRESENTATION ITEM(S)
1. Representation on the Special District
Advisory
Committee for Funding
LAFCo—(Appel)
§
Pending
legislation under Assembly Bill 1948, on the Governor’s desk as of August
20, proposes to change the formula used to calculate Special Districts
contributions for funding local LAFCo’s; potential increase from 2002-03
assessment of $11,000 to approximately $55,000 in 2003-04.
§
Sacramento
LAFCo suggested its Special Districts form a committee to address the
criteria in the pending legislation.
§
The
Executive Committee in its meeting concurred with the staff recommendation
to participate on the Special Districts Advisory Committee for
establishing a new formula for funding our portion of Sacramento LAFCo,
and supported Director Jones as the District’s representative.
§
Director
Vanderveen further recommended the District seek to have voting done in
funding ratio; concurrence of Fire Chief Martinez that representatives
advocate this position.
·
Board Action:
Granados/Stewart—appoint Director Jones as the primary representative on
the Special Districts Advisory Committee with Director Vanderveen as the
alternate. Unanimous vote in favor by members present. Directors Goold
and Jones, absent. Motion carried.
PRESIDENT’S
REPORT—(Director Horel)
§
Announced
Governor Gray Davis’ appointment of Fire Chief Rick Martinez to the State
Board of Fire Services, effective August 23, 2002.
FIRE CHIEF’S
REPORT—(Martinez)
§
Local government is not affected by the proposed State
budget this year but will continue vigilance and work through issues that
impact our District.
§
District involvement in several community events observing
the activities of September 11—information on events to be faxed.
§
Conceptual agreement with County Airport Director on Mather.
Contract for services to be crafted for presentation by the end of the
year.
§
Mid-range analysis and planning for strategic changes in
operations outside of domestic terrorism forthcoming.
GENERAL COUNSEL’S
REPORT—(Price) None
COMMITTEE AND
DELEGATE REPORTS:
Executive Committee—(Horel)
§
Meeting held August 23, 2002:
- Primary discussion
on Governance, with an issue paper to the full Board at the next regularly
scheduled meeting of September 18. If comments not completed,
presentation at following meeting.
§
Next Meeting—TBA
Communications Center Delegate—(Vanderveen)
§
With the evolution of communications equipment outgrowing
the constraint and guidance of the volunteers, the issue of taking care of
the volunteers is being reevaluated since the District pays half the cost.
§
Next Meeting—September 24, 2002 -- 10:30 a.m.
Regional Fire & Rescue Training JPA—(Stewart)
§
Next Meeting—September 16, 2002 – 10 a.m.
Location: 2101 Hurley Way, Sacramento
Finance Committee—(Horel)
§
Next meeting: September 18, 2002—5:00 p.m.
Policy Committee—(Granados)
§
Summary presentation of meeting held today at 5 p.m.
§
Next meeting: October 2, 2002 – 5 p.m.
INFORMATIONAL ITEM(S):
Correspondence
1.
Arden-Arcade Community Celebration Thank You/Cummings
2. Optimist All-Star Football Game Thank You/Cummings
·
Board Action:
Received and filed.
BOARD MEMBER QUESTIONS AND COMMENTS
(continued
after Closed Session)
Vanderveen:
§
Expressed concern with the Executive Committee getting
involved in the over arcing view of the District operations, resulting in
a letter from Fire Chief Martinez to the Board and his letter of
response.
Recommended a Board Workshop be scheduled preferably before the end of
September to discuss the single purpose topic, starting with the Fire
Chief’s proposal and possibly the Executive Committee’s report, which
merits every Board member’s active interplay in addition to the Fire
Chief’s point of view.
Director Horel stated the item is not agendized
for discussion at this time but an issue paper will be presented to the
full Board.
RECESS
6:45 PM; CONVENE TO
CLOSED SESSION 7:00 PM
RECONVENE TO OPEN SESSION 8:25 PM/CLOSED SESSION REPORT
Report by General
Counsel Price:
1.
LABOR NEGOTIATIONS
Pursuant to California
Government Code Section 54957.6
District
Negotiator: Fire Chief Rick Martinez
Employee Organization:
Sacramento Area Fire Fighters Local 522
The
Board discussed two matters with the District Negotiator:
§
The first related to the District’s current
Employer-Employees Relations Resolution (EERR). Direction was given to
staff concerning negotiations with Local 522 for a new EERR—no action
taken.
§
Second item concerned certain meet and confer requirements
with Local 522 on the current recruitment for the Firefighter Academy and
the Paramedic Intern Training Program. Staff updated the Board on the
process the District is utilizing relative to the selection of
candidates—no action taken.
BOARD MEMBER QUESTIONS AND COMMENTS
(continued)
Engellenner:
§
Inquiry on location of District helicopter.
Deputy Chief Plessas stated it is on its way up—distributed pictures of
the helicopter to the Board.
Trujillo:
§
Thanked Fire Chief Martinez, Captains Ogg and Hansen from
Station 106—the District was well represented at the Labor Day picnic at
William Land Park with three pieces of equipment.
ADJOURNMENT: The meeting was adjourned at 8:30 p.m.
Grant B. Goold,
President Charles A. Horel, Secretary
Charlotte Tilson, Clerk
of the Board
|
