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BOARD OF DIRECTORS – ACTION SUMMARY
Wednesday, October 2,
2002 –
6:00 p.m.
Administration Building
2101 Hurley Way,
Sacramento, CA
CALL TO ORDER
The meeting was called
to order by President Goold. Board Members Present: Engellenner, Goold,
Granados, Jones, Stewart, Trujillo, Valley, Vanderveen; Fire Chief
Martinez, General Counsel Price, Board Clerk Tilson.
PLEDGE OF ALLEGIANCE
PUBLIC OPPORTUNITY TO DISCUSS MATTERS OF
PUBLIC INTEREST WITHIN DISTRICT JURISDICTION INCLUDING ITEMS ON OR NOT ON
AGENDA
§
Mr. Jerry Smith, with the Sons of Liberty 2002 Encampment of
the Boy Scouts of America, presented a framed letter of thanks to
Assistant Chief Dan Haverty and the EMS Team for contributing to the
tremendous success of the 2002 encampment, with approximately 3,400 scouts
and leaders in attendance during the four-day run.
COMMENDATION—CHARLES
A. HOREL-DIRECTOR—(Goold)
§
On behalf of the Board of Directors, President Goold
presented a plaque to Charles Horel in recognition of his outstanding
contributions and meritorious service to the District as a Board Director
for eight years from December 1994 through September 2002.
During his tenure he served five consecutive years as President of the
Board of Directors from 1997 through 2001 providing highly skilled
leadership acknowledged by the many accomplishments and success of the
District.
§
Fire Chief Martinez expressed his appreciation on behalf of
the District and its employees for his support.
Recess at 6:25 p.m.; Meeting reconvened at 6:40 p.m.
CONSENT AGENDA:
1.
Board Meeting Action Summary—September 18, 2002
·
Board Action:
Engellenner/Stewart—Approve Consent Agenda. Vote in favor.
Director Granados, abstaining. Motion carried.
ACTION ITEM(S)
1. Resolution No. 24-02—Sole Fire and Life Safety
Service Provider—(Appel)
§
A
Resolution declaring the Sacramento Metropolitan Fire District shall be
the sole agency responsible for providing fire and life safety services
within its geographical boundaries.
·
Board Action:
Vanderveen/Engellenner—Adopt
the Resolution. Directors Engellenner, Jones, Stewart,
Trujillo,
Valley, Vanderveen, Goold, AYE. Director Granados, NO. Motion carried.
2.
Ordinance No. 2-02—Establishing Compensation of Board Members—(Price)
§
Section 13857 of the Health and Safety Code permits the
Board, by an ordinance adopted in conformance with specific provisions of
the Water Code, to increase its compensation of $100 per meeting, not to
exceed four in a calendar month, by not more than 5% each calendar year.
Effective April 6, 2002, the compensation was increased to $105 per
meeting.
§
Staff
recommends adoption of the ordinance following a public hearing to
increase Board member compensation for Board meetings to $110.25,
effective January 1, 2003.
§
The Public
hearing was opened to consider public comment in favor of or in opposition
to the passage of the proposed ordinance. There being none, the hearing
was closed.
·
Board Action:
Stewart/Valley—Adopt
the ordinance. Directors Jones, Stewart, Valley, Vanderveen, Goold, AYE.
Directors Engellenner, Granados,
Trujillo, NO. Motion
carried.
3.
Governance Model Issues Paper—(Goold)
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Pros and
cons voiced on the necessity of authorizing the Fire Chief to retain an
outside consultant to evaluate the existing governance of Sacramento
Metropolitan Fire District and provide recommendations versus an internal
review by the Board without expenditure of public funds.
§
Evaluating
the business process of the District and defining the
responsibilities/points of authority and the working relationships of the
Board, Fire Chief and Senior Staff offers a sound foundation for hiring a
future Fire Chief.
§
Executive Committee Recommendation:
Implement Alternative No. 3. Authorize the Fire Chief to retain an
outside consultant to:
1.
Review and evaluate the existing SMFD governance model elements.
2.
Review other local governmental agency governance models for the purpose
of defining best practices.
3.
Develop alternatives and recommendations for the Board of Directors
consideration to improve and define its governance model for the SMFD.
4.
Provide recommendations for an incremental and stair-step approach for
Board and senior staff training and education to achieve Item 3
·
Board Action:
Vanderveen/Stewart—implement
Alternative No. 3 and authorize staff to locate potential candidate firms
with selection by the Board. Unanimous vote in favor.
4. Resolution No.
25-02—Proclaiming the Week of October 6-12, 2002
Fire Prevention Week and
Declaring Theme “Team Up For Fire Safety” — (Dobson)
·
Board Action:
Trujillo/Granados—Adopt
the Resolution. Unanimous vote in favor.
PRESENTATION ITEM(S)
1. Helicopter
Program Review—(Plessas)
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Video presentation of two news segments on Channels 3 and 10
showing coverage of the arrival of the District UH-1H Huey helicopter on
September 20 from Delano, California
§
October 7, 2002 @ 4:00 p.m.—A Ribbon Cutting Ceremony for
the unveiling of Metro Copter 1 will be held at Metro Fire Station 115,
McClellan Park. Invitation extended to all to attend.
§
Helicopter retrofit was brought in at budget.
§
Training has been increased for emphasis on safety.
§
CDF evaluated both our training and maintenance and it meets
all the requirements under their program.
§
An advance publication of the October 3 Sacramento Bee
Neighbors North was distributed with a headline story on the Flying Fire
Fighter (Metro Copter 1).
§
Acknowledged staff for work on the program: Battalion Chief
Klopfenstein, Deputy Chief Plessas, Engineer Bryan Thomson, Battalion
Chief Dale Turner.
§
Recognized the support of Kern County Fire Department, Los
Angeles City Fire Department, Orange County Fire, and California
Department of Forestry and Fire Protection.
2. Board Vacancy—(Martinez)
§
A legal
opinion from General Counsel Price was provided to the Board on September
23, 2002.
§
Director
Charles Horel tendered a letter of resignation from the Board of
Directors, effective September 19, 2002
Health and Safety Code
Section 13852(b) provides that any vacancy in the office of a member
elected to the district board shall be filled pursuant to Section 1780 of
the Government Code, requiring the district to notify County Elections of
the vacancy no later than 15 days following the date the Board is
notified. This notification has been accomplished by the Board Clerk.
Pursuant to Government
Code Section 1780(a), the vacancy must be filled within 60 days, a Notice
of Vacancy be posted in three or more conspicuous places in the District
at least fifteen days before the appointment; or call a special election
to fill the vacancy; otherwise, the County Board of Supervisors may either
fill the vacancy within ninety days, or call a special election.
In the opinion of Counsel
Price, a person who is appointed to fill a vacancy and not “elected” from
the division need not reside within Division 6.
The Board may deem it
desirable to require any candidate appointed to fill the vacancy to reside
in Division 6.
Appointment to fill the
vacancy will serve the unexpired term of Director Horel until the next
general election in November, 2004.
·
Board Action:
General consensus on filling the vacancy to include:
§
Meet minimum statutory requirements: resident and
registered voter in the District.
§
District to accept applications on a district-wide basis and
encourage qualified candidates within Division 6 to apply. Final
selection will be based on the best-qualified candidate meeting the
statutory requirements.
§
Staff to determine appropriate cutoff date for receiving
applications/resume and letter of interest for inclusion in the Board
packet to be sent Friday, November 1 for the Board meeting of November 6,
allowing the Board time for review.
§
Notice of Vacancy to be posted and disseminated
district-wide, in addition to the statutory posting in three conspicuous
places:
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Newspapers, media, etc.
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All communities
§
Notice to contain Special Board Meeting date of November 13,
2002 at 6 p.m. for:
-
Interview of qualified candidates
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Selection/appointment of Division 6 Director
3. Facility Project Manager—Selection Process—(Martinez)
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Project
Manager job announcement posted on the District web page; October 25 is
the closing date for submitting an employment application.
§
Application
screening process will correct technical error noted on years of
experience in the job announcement.
§
General
consensus on definition of employment: a qualified individual for either
a limited term or under contract—need input on a specified period of time.
§
Need input
on selection process
·
Board Action:
General consensus that
the Fire Chief move forward with the selection of a qualified candidate to
fill the project manager position for a minimum period of three years
under contract.
PRESIDENT’S REPORT—(Goold)
§
Appointment of Board Secretary on the Executive Committee to
be agendized for the next regular meeting to serve until the election of a
new Executive Board the first week in December. Interested Directors to
contact Board President.
§
General consensus of the Board that the review of Board
Policies & Procedures by the Policy Committee be placed on hold until a
later date.
§
Director Vanderveen confirmed his resignation from the
Policy Committee effective immediately.
§
Congratulated Fire Chief Martinez and staff on the
Helicopter Program.
FIRE CHIEF’S
REPORT—(Martinez)
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Acknowledged the effort of all District employees who work
hard on multiple programs in addition to the Helicopter Program.
§
Extended invitation to attend the Helicopter Program on
October 7 at 4:00 p.m. at McClellan Park
§
Guns and Hoses Football Game between local law enforcement
and the local fire department--Metro Fire will be represented and proceeds
go to charity.
§
October 11 meeting scheduled for all chief officers to
discuss current District status and visions for the future and
philosophical approaches.
§
October 4 Harness Racing Event—He is participating and will
be racing the under sheriff. Invited attendance.
GENERAL COUNSEL’S
REPORT—(Price)
§
For the record, the case of William Brown versus the
Sacramento County Fire Protection District WCAB SAC0289739, and William
Brown versus the Sacramento Metropolitan Fire District WCAB SAC0312979 has
been settled with a full compromise and release and a payment by the
District of $25,000—within the settlement authority granted to the
District Workers’ Compensation attorney.
§
No Closed Session tonight.
COMMITTEE AND
DELEGATE REPORTS:
Executive
Committee—(Goold)
§
TBD
Communications
Center Delegate—(Vanderveen)
§
Next Meeting—October 29, 2002 -- 10:30 a.m.
Regional Fire &
Rescue Training JPA—(Stewart)
§
Presentation received-approved budget.
§
Next Meeting—TBD.
Finance
Committee—(Jones)
§
Next meeting: October 16, 2002—5:00 p.m. to be cancelled—
Director Jones absent—lack of a quorum.
§
Monthly Financial reports to be forwarded if available.
Policy
Committee—(Granados)
§
Presentation received.
§
Next meeting: November 6, 2002 – 5 p.m.
INFORMATIONAL ITEM (S):
Newspaper(s)
1.
Safetyville News,
Halloween Haunt, September 2002
2.
Sacramento Bee “Neighbors”,
Residents Worry Subdivision
Arsonists Will Strike
Again,
September 15, 2002
3.
Orangevale News, We Remember, September 13-26, 2002
·
Board Action:
Received and filed.
BOARD MEMBER QUESTIONS AND COMMENTS
Engellenner:
§
On September 24, Sacramento City Council met and
Councilmember Steve Jones encouraged the City to educate Rosemont on
annexation to the City.
Jones:
§
Reminder that she will be attending a seminar October 11 and
12 along with Board Clerk Tilson, Directors Goold and Stewart.
§
Fifth Annual Potluck Picnic—everyone is cordially invited
from 4:30 p.m. to 7:30 p.m. at Riviera East Park at Escobar and Mira Del
Rio. Appreciate the companies who attended in the past and looking
forward to it again.
Trujillo:
§
Thanked staff and Deputy Chief Plessas for his helicopter
presentation; Battalion Chief Perkins for his excellent public relations.
ADJOURNMENT: The meeting was adjourned at 9:15 p.m.
Charlotte Tilson, Clerk
of the Board Grant B. Goold, President
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