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BOARD OF DIRECTORS – ACTION SUMMARY
Wednesday, November 6,
2002 –
6:00 p.m.
Administration Building
2101 Hurley Way,
Sacramento, CA
CALL TO ORDER
The meeting was called
to order by President Goold. Board Members Present: Engellenner, Goold,
Granados, Stewart, Trujillo, Valley, Vanderveen; Fire Chief Martinez,
Board Clerk Tilson. Director Jones, absent.
PLEDGE OF ALLEGIANCE
PUBLIC OPPORTUNITY TO DISCUSS MATTERS OF
PUBLIC INTEREST WITHIN DISTRICT JURISDICTION INCLUDING ITEMS ON OR NOT ON
AGENDA
Debbie Stephany, Principal at Kenneth Avenue
Elementary School, stated there was a situation last week at their school
involving a mother, with a child at school and a younger child, who was a
victim of domestic violence. They needed to get the children and mother
to a safe house but had no way to transport the small child without a car
seat. The Community Services Division donated a car seat and helped with
the transportation. She thanked Fire Chief Martinez, Battalion Chief Tom
Perkins and his staff—Brenda Briggs and Brielle Kruger, for their
assistance.
CONSENT AGENDA:
1.
Board Meeting Action Summary—October 16, 2002
2.
Employment Categories/Classifications
3.
Fire Chief’s Vacation Carry Over Limit
·
Board Action:
Engellenner/Stewart—Approve Consent Agenda. Vote in favor by
members present. Director Jones, absent. Motion carried.
ACTION ITEM(S):
1.
Revision to District
Facilities Master Plan—(Appel)
§
The Board
originally adopted a 15-year District Facilities Master Plan on March 6,
2002.
§
Extending
the Plan to a 20-year duration will provide consistency with the
calculations developed from the Sacramento Area Council of Governments (SACOG)
and Sacramento County growth estimates.
§
The Master
Plan is a “living document” that will be regularly reviewed and subject to
amendments and/or modifications that may be necessary to meet changing
needs.
§
Staff recommends amendment of the District Facilities Master
Plan to extend its duration period from 15 years to 20 years.
·
Board Action:
Vanderveen/Granados—Approve extension to 20 years with a
stipulation that the actual selection of future construction sites be
determined annually by the Board. Unanimous vote in favor by members
present. Director Jones, absent. Motion carried.
2. Ordinance No. 3-02—Development Mitigation Impact Fee
for Fire Station
Construction—(Appel)
§
Relative to the 20-year Facilities Master Plan adopted
tonight, staff was directed to develop a district-wide mitigation impact
fee for financing the construction and equipment costs of the new fire
stations.
§
Staff recommendation—conduct a public hearing and adopt the
Ordinance establishing the following capital fire facilities fee schedule
based on fees equaling only costs (NEXUS), in accordance with AB 1600
guidelines, for new construction and development within the District:
Construction Type
Fee Per Square Foot
All non-sprinklered commercial Development*
$.70
All
sprinklered commercial development* $.55
Single-family units and
duplexes $.41
* Includes all development except
single-family and duplexes
§
Viewgraph
presentation by Jim Kuebelbeck of Williams-Kuebelbeck & Associates, Inc.,
consultant working in conjunction with staff on the Development Fee
Forecast, included demographics for a 20-year period established by SACOG
based on the Regional area and adjusted to fit Metro district boundaries;
rationale for district-wide fee; and a report on the comparative fees of
other agencies.
§
The Public
hearing was opened to consider public comment in favor of or in opposition
to the passage of the proposed ordinance. There being none, the hearing
was closed.
·
Board Action:
Engellenner/Stewart—Adopt Ordinance No. 3-02. Directors Engellener,
Stewart, Trujillo, Valley, Vanderveen, Goold, AYE. Director Granados,
abstained. Director Jones, absent. Motion carried.
3. Bid Award—Financial System Software Provider—(Connor)
§
The current automated financial system is outdated and
inadequate for the size of the District’s budget and number of daily
transactions.
§
Wise Consulting Services was selected, represented by Dennis
Doan tonight, to develop a needs analysis and prepare a Request for
Information (RFI) and Request for Proposal (RFP) for the selection of a
financial systems software provider.
§
Vendors providing demonstrations: HTE, Inc.; AMX-JD
Edwards, Inc.; Eden Systems.
Eden
Systems was the only provider that completely met all of the
specifications in the RFP.
§
Staff is recommending the Board support finalizing the
five-year agreement for software and services with Eden Systems not to
exceed $853,748.00, District staff to purchase necessary hardware and
infrastructure not to exceed $100,000.00, and authorize the Fire Chief to
execute the final agreement.
·
Board Action:
Stewart/Engellenner—Approve staff recommendation and award bid to Eden
Systems. Directors Engellener, Granados, Stewart, Trujillo, Valley,
Vanderveen, Goold, AYE. Director Jones, absent. Motion carried.
4.
Bid Award—Staff Vehicles—(Connor)
§
New vehicles are purchased annually as proposed in the
vehicle replacement plan.
§
A Request for Bids to purchase 20 staff vehicles was
advertised and distributed to potential vendors.
§
Staff recommended the following low bids be accepted and the
Fire Chief be authorized to purchase the vehicles:
6 - 2003 Ford Crown
Victoria Police Interceptors
Folsom Lake Ford
- $22,585.44 ea.
3 - 2003 Taurus
Sedans
Downtown Ford
- $16,310.81 ea.
1 - 2003 Ford
Expedition
Folsom Lake Ford
- $30,419.94 ea.
1 - 2003 Ford
F-150 Super Crew Cab Pickup
Downtown Ford
- $22,143.32 ea
2 - 2003 F-250
Super Crew Cab Pickup
Senator Ford
- $24,688.72 ea.
1 - 2003 F-250
Super Cab Pickup
Downtown Ford
- $23,163.71 ea.
1 - 2003 E-150
E-Series Wagon (Passenger Van)
Harrold Ford
- $22,031.97 ea.
1 - 2003 E-350
E-Series Wagon (Passenger Van)
Senator Ford
- $24,037.91 ea.
2 - 2003 E-350
Superduty Cargo Van
Folsom Lake Ford
- $20,653.48 ea.
2 - 2003 E-350
Superduty Extended Cargo Van
Downtown Ford
- $21,219.90 ea.
·
Board Action:
Vanderveen/Stewart—Approve
staff recommendation. Directors Engellener, Granados, Stewart, Trujillo,
Valley, Vanderveen, Goold, AYE. Director Jones, absent. Motion carried.
5.
Future Board Meeting Dates—(Goold)
§
During the coming months, some of the regularly scheduled
meeting dates fall near or on a holiday. In the past, the Board has
cancelled or moved meeting dates.
§
Master Schedule of Meeting dates previously presented;
subject to Board approval.
·
Board Action:
General consensus that an action item be prepared on the Master Schedule
of Meeting dates for adoption at the next meeting to move the January
meetings to January 8, 2003 and January 22, 2003.
6.
Director Selection Process—Division 6 Vacancy—(Goold)
§
Received applications from 14 candidates for the Division 6
vacancy.
§
Selection process to be followed:
- Allow each
candidate to provide a 3-minute oral presentation.
-
Select top three (3) primary candidates for final consideration.
- Three primary candidates to be provided an additional ten-minute
Question and Answer period.
-
Final Board vote—appoint a new Director for Division 6.
§
Staff will notify the candidates of the process allowing for
an initial three-minute oral presentation
- If a candidate is unable to attend, a response in writing will be
accepted.
PRESENTATION ITEM(S) None
PRESIDENT’S
REPORT—(Director Goold)
§
Congratulated Directors
Valley,
Stewart, Engellenner, and Trujillo on their re-election.
§
Recognized
Assistant Chief Dan Haverty for receiving his doctorate two weeks ago.
§
Serious
kudos go to the Community Services staff who helped with the incident at
the Kenneth Avenue Elementary School—received many calls in appreciation
of the District’s fast reaction.
FIRE CHIEF’S
REPORT—(Martinez)
§
Communications are received daily from the public in
appreciation of work performed by District personnel within the community.
§
Project Manager recruitment—received 17 applications—at
least three candidates exceed the minimum qualifications. Interview panel
to be established.
§
He will contact the newly established City of Rancho Cordova
and offer the use of our vacant facility at 3121 Gold Canal Drive at no
cost to help them get off the ground with a boost. If agreeable, a press
conference will be held to make the announcement—unanimous support by the
Board.
GENERAL COUNSEL’S
REPORT—(Price)
§
As required by the Brown Act, settlement has been reached on
Workers’ Compensation Case No. WCAB SAC278639, Richard Glover versus the
American River Fire Protection District, with a full compromise and
release in exchange for the payment of $77,366.86-within the settlement
authority granted to the District Workers’ Compensation attorney.
COMMITTEE AND
DELEGATE REPORTS:
Executive Committee—(Goold)
§
Next Meeting—TBA
Communications Center Delegate—(Vanderveen)
§
Intend to pursue a two-stage Master Plan at the next
meeting: (1) maintain existing facility as long as it handles capacity
(until year 2010) within current funding revenue stream; (2) longer term
approach after 2010.
General consensus of the Board in support of proposed Master Plan concept.
§
Next Meeting—November 19, 2002 -- 10:30 a.m.
Regional Fire & Rescue Training JPA—(Stewart)
Next
Meeting—TBA
Finance Committee—(Jones)
§
Next meeting: November 20, 2002—5:00 p.m.
Policy Committee—(Granados)
§
Summary presentation of meeting held today at 5 p.m.
§
Next meeting: November 6, 2002 – 5 p.m.
INFORMATIONAL ITEM (S):
Correspondence:
1. Cub Scout
Pack 633 Thank You/Freyman
2. Mercy All
Star* Week Thank You/Haverty-EMS Division
3. County of Los
Angeles Fire Department Thank You/Martinez
Newspaper(s):
1.
Sacramento Bee,
Baptism by Fire for Copter, October 8, 2002
2.
Gold River News,
Couple Search for Answers to $1 million
Blaze;
Hope Reward Smokes Out Culprit, October14, 2002
3. The
Grapevine Independent, Cliffhanger, October 16,2002
4.
Sacramento Bee Neighbors,
Metro Fire Director Resigns,
October 17,
2002
5.
Sacramento Bee,
Thermal Cameras to Aid Fire Crews,
October
21,2002
6.
River Valley Times,
Wilton Fire District Board Introduces
New Chief,
October 23, 2002
7.
Sacramento Bee,
Firefighter’s Aid Gives Toddler
Chance of Life,
October 27, 2002
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Board Action:
Received and filed.
BOARD MEMBER QUESTIONS AND COMMENTS
Valley:
§
Thanked Fire Chief Martinez, the firefighters, employees,
and all his supporters in the campaign for being instrumental in his
re-election.
Trujillo:
§
Congratulated his colleagues on their re-election.
§
Thanked the applicants present tonight for being here to
observe the process.
Stewart:
§
Echoed preceding sentiments.
§
Division 6 candidates present tonight will benefit from this
experience.
Granados:
§
Congratulated colleagues who were re-elected by a tremendous
margin.
§
Rancho Cordova as a City will be a strong supporter of Metro
Fire.
§
Air crew members present tonight flew over Aerojet’s test
site when the Atlas rocket was fired, and the area where the Hawk motors
designed to take aircraft down are disassembled—not a recommended area.
§
Kudos to Chiefs Dobson and Stewart, and Steve Trout who
represented Sacramento Metro Fire very well in the Code adoption hearings.
Engellenner:
§
Thanked all the firefighters for supporting the incumbents.
Goold:
§
Reminder of Special Board Meeting on November 13 at 6:00
p.m.
RECESS
7:35 PM; CONVENE TO
CLOSED SESSION 7:45 PM
RECONVENE TO OPEN SESSION 8:00 PM/CLOSED SESSION REPORT
Report by General
Counsel Price:
1.
LABOR NEGOTIATIONS
Pursuant to California
Government Code Section 54957.6
District
Negotiator: Fire Chief Rick Martinez
Employee Organization:
Sacramento Area Fire Fighters Local 522
The
Board was briefed by staff—no action taken.
2. CONFERENCE
WITH LEGAL COUNSEL—EXISTING LITIGATION
Pursuant to California
Government Code Section 54956.9(a) - One (1) Case
Greg A. Jones vs.
Sacramento Metropolitan Fire District
WCAB SAC0309975
The
Board met with the Workers’ Compensation Counsel and provided settlement
authority. If and when a settlement is reached, details will be announced
in open session.
ADJOURNMENT: The meeting was adjourned at 8:10 p.m.
Grant B. Goold,
President James M. Stewart, Secretary
Charlotte Tilson, Clerk
of the Board
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