|
ACTION SUMMARY
SPECIAL
BOARD WORKSHOP MEETING
January 25, 2003 –
9:00 a.m.
Administration Building
2101 Hurley Way,
Sacramento, CA
CALL TO ORDER
President Goold called
the meeting to order. Board Members Present: Duveneck, Engellenner,
Goold, Jones, Stewart, Trujillo, Valley, Vanderveen. Director Granados,
absent.
Staff present: Fire
Chief Martinez, Legal Counsel Price, Board Clerk Tilson, Deputy Chiefs
Appel, Means, Plessas, Ritter; Assistant Chiefs Simcoe and Haverty,
Battalion Chief Perkins.
PUBLIC OPPORTUNITY TO DISCUSS MATTERS OF
PUBLIC INTEREST WITHIN DISTRICT JURISDICTION ON ITEM(S) SCHEDULED ON THE
AGENDA:
None
CLOSED SESSION AT 9:10 AM.
Director Stewart left
at 9:50 a.m. to attend the Memorial Services for Carl London, a former
Fire Chief from the Carmichael District.
RECONVENE TO OPEN SESSION 10:55 AM/CLOSED SESSION REPORT
Report by General
Counsel Price:
PERSONNEL MATTERS -
Pursuant to California Government
Code Section 54957
Fire Chief’s Evaluation
The Board provided
Fire Chief Martinez with his evaluation—no further action.
REAFFIRM DISTRICT
ENDURING GOALS—(Martinez)
§
Enduring Goals are reviewed on an annual basis.
·
Board Action:
General consensus in favor of Enduring Goals as written.
MISSION STATEMENT
§
Place on the Consent Agenda at the regular Board Meeting of
February 5, 2003, with modifications.
REVIEW YEAR 2002
STRATEGIC OBJECTIVES—(Martinez)
§
Seven-page staff report submitted to the Board for review of
the following 2002 Strategic Objectives and current status:
Priority Status
Adopt the District Master
Plan High Partially Completed
·
Fiscal Policy
·
Service/Delivery methods and levels
·
Facilities
Plan
·
Fleet/Equipment
Study and Restructure the EMS
Delivery High Near Completion
System
Review and modify where
appropriate High Partially Completed
Deployment Strategies for all Emergency
Response Elements
Develop and implement a
Recruitment, High Partially Completed
Retention and Training Program
Develop and implement an
Automated High Partially Completed
District Fiscal Management Program
Review the business practices of
the High Completed
Deferred Compensation Program
Improve the District’s Emergency
Planning, High On-going
Disaster Response, and
Domestic
Security Capacity
Priority Status
Complete accountability of Fixed
Assets Medium Partially Completed
Accounting
Study the Scope of
Communications Medium Continuing through
Center
Operations
2003
Implement the District’s
Energy Medium Will be completed
Conservation
Plan
by the end of the fiscal year
Develop a viable Employee
Appraisal Medium On-going
Program for all employees
Develop uniform
Company Medium On-going
Performance Standards
Establish a District Historical
Program Low On-Going
Key
Discussion Points:
q
Under District Master Plan, recommendation to add a
close-out budget at the end of the year in the Fiscal Policy.
Fire
Chief Martinez to check with auditors if inclusion is possible.
q
Project Manager—suggested title change to reflect Fire
Station or Facilities Construction Manager and clarification of the scope
of work.
-
Refer to the Policy Committee for discussion.
q
Small Station Master Plan—need to finalize as soon as the
Project Manager is on board.
q
Haz mat program update requested—anticipate report at next
meeting.
q
Recruitment, Retention and Training—the goal is to recruit
“fully qualified” applicants with a reasonable reflection of the ethnicity
within the community we serve. Diversity comparison statistics versus the
community requested and strategies for increase emphasized.
-
Pursue grants for training to accomplish strategies.
q
Employee Appraisal Program—recommend priority be changed to
“high”.
q
Uniform Company Performance Standards—recommend priority be
changed to “high”.
q
A Board vision for strategic planning for growth be
developed with establishment of timelines.
Director Stewart
returned at 11:45 a.m.
ESTABLISH 2003 STRATEGIC
OBJECTIVES—(Martinez)
§
Strategic Objectives for
2003 distributed to the Board with a presentation on the following
thirteen (13):
Continuing Objectives:
Adopt elements of a
District Master Plan to include:
·
Fiscal
Policy
·
Facilities Plan for administrative and support programs
·
Revised
Fleet/Equipment
Priority: High
Develop and implement a recruitment, retention and training program
Priority: High
Access the District’s automated Fiscal Management Program for
effectiveness and expansion into other areas
Priority: High
Access the District’s emergency planning, disaster response, and domestic
security capacity
Priority: High
Evaluate the Regional Communications Center for effectiveness in serving
Metro Fire
Priority: Medium
Complete a viable Employee Appraisal Program
for all employees
Priority: Medium
Complete uniform Company Performance
Standards
Priority: Medium
Recommended New
Objectives:
Complete Labor Negotiations with all represented bargaining units
Priority: High
Access the impact and effectiveness of the countywide boundary drop
on Metro Fire
Priority: High
Participate in the budget and legislative process at both the State
and Federal level to ensure the District’s financial, operational and
jurisdictional abilities are un-impeded
Priority: High
Pursue all available revenue options to include contracts for
service, grants, and fees
Priority: High
Initiate the fire station
construction portion of the Facilities Master Plan
Priority: High
Continue to evaluate the emergency service delivery methods to
increase efficiency and effectiveness
Priority: Medium
Discussion Points:
§
Priority
rating and ranking of 13 strategic objectives—considerable discussion.
§
Facilities Construction Manager—Fire Chief Martinez stated that Chuck
Horel has been hired effective February 3, 2003, with an accelerated
program for fire station construction to commence.
§
Strategic Objective—Participate in the budget
and legislative process at both the State and Federal level to ensure the
District’s financial, operational and jurisdictional abilities are
un-impeded
- Include
“local” level in the final 2003 Strategic Objectives
q
Board concurrence that all 13 Strategic Objectives are
equal; allow the Fire Chief and staff to proceed.
·
Board Action:
General consensus to approve the 2003 Strategic Objectives as
identified subject to the one modification discussed and removal of the
priority rating system, with no ranking.
Approval of the finalized Strategic Objectives at the next Board
meeting.
BOARD MEMBER QUESTIONS AND COMMENTS
Duveneck:
§
In favor of more frequent Board Workshops, to be moved to a
Friday afternoon.
- A schedule has been established but can be modified by the Board.
President Goold thanked everyone for taking the
time to participate in the workshop.
ADJOURNMENT: Meeting adjourned at 1:00 p.m.
Grant B. Goold,
President James M. Stewart,
Secretary
Charlotte Tilson, Board
Clerk
|
