|
BOARD OF DIRECTORS –
ACTION SUMMARY
Wednesday, June 18, 2003
– 6:00 p.m.
Administration Building
2101 Hurley Way,
Sacramento, CA
CALL TO ORDER
The meeting was called
to order by President Goold. Board Members present: Duveneck,
Engellenner, Goold, Granados, Stewart, Trujillo, Valley, Vanderveen.
Director Jones, absent. Staff: Fire Chief Martinez, Board Clerk Tilson.
PLEDGE OF ALLEGIANCE
PUBLIC OPPORTUNITY TO DISCUSS MATTERS OF
PUBLIC INTEREST WITHIN DISTRICT JURISDICTION INCLUDING ITEMS ON OR NOT ON
AGENDA
CONSENT AGENDA:
1.
Board Meeting Action Summary—June 4, 2003
2.
Resolution #42-03—Property Tax Administration Fees-Allocation of
Funds
3.
Resolution #43-03—Fixed Assets Records-Adopt a New Base
·
Board Action:
Engellenner/Duveneck—Approve the Consent Agenda. Unanimous vote in
favor by members present. Director Jones, absent.
ACTION ITEM(S)
1. Management
Exchange Contract—California Office of
Homeland
Security—(Martinez)
§
General Counsel Price and the Attorney General’s Office are
working on a resolution in combination with the final Interjurisdiction
Exchange Agreement.
·
Board Action:
Schedule for the next regular meeting of July 2.
2. Bid
Award—Hazardous Materials Response Unit—(Connor)
§
Bids were
received from the following vendors for one 2003-year model Hazardous
Materials Response Unit:
Golden State Fire
Apparatus (Pierce) $537,996.75
SVI Trucks,
Inc. $549,377.38
Emergency Vehicle
Solutions $628,045.41
Staff evaluated the
bids. Golden State Fire Apparatus (Pierce) was selected because it is the
lowest responsive bid meeting all of the required specifications. The
funds have been approved in the 2003/2004 Preliminary Budget.
§
Staff
recommends the Fire Chief be authorized to purchase the vehicle from
Golden State Fire Apparatus.
·
Board Action:
Engellenner/Duveneck—Approve the staff recommendation. Unanimous vote in
favor by members present. Director Jones, absent.
3. Resolution #44-03—Authorizing Bond Proceeds in the Local Agency
Investment Fund (LAIF)—(Simcoe)
Presentation received.
§
The District’s interest earnings from participation in the
Tax and Revenue Anticipation Notes (TRAN) through the California Statewide
Communities Development Authority previously have been invested in a
Guaranteed Investment Contract (GIC) through a bank successful in the bid
process.
Based
on a preliminary bidding analysis, it is now recommended that local
agencies in the TRAN pool invest their funds in the Local Agency
Investment Fund (LAIF) versus GIC for an estimated minimum yield of a
one-half percent higher return on investment.
§
Staff is recommending adoption of the Resolution Authorizing
Bond Proceeds in the Local Agency Investment Fund (LAIF).
·
Board Action:
Vanderveen/Valley—Approve the staff recommendation. Unanimous vote in
favor by members present. Director Jones, absent.
PRESENTATION ITEM(S)
1.
Fleet Division Update—(Ritter/Wasina)
§
PowerPoint presentation by Fleet Manager Rich Wasina with a
general overview of the Fleet Division and its activities, to include:
o
Staffing - 19; total Fleet Inventory – 305; Annual Budget -
$3,880,000.
o
Fleet Capabilities – routine service and safety inspections;
complex diagnosis and repair; metal design and fabrication; design and
build command vehicles; rebuild/repair – engines, pumps, transmissions,
differentials, valves, etc.; paint; electrical design/repair.
o
Fleet Facility – 30 bays; 2 sets electric portable lifts –
80,000 pounds; 2 overhead cranes – 10 ton capacity; 3 hydraulic light
vehicle lifts; alignment rack; 2 underground service pits; 1 welding shop;
machine shop.
o
Service Schedules.
o
Vehicle Repair Program.
o
Mobile Repair Program – implemented November 2001 to
minimize down time and inconvenience to companies.
o
Vehicle Emergency Repair Program – 24/7 on-call mechanic.
o
Apparatus Specifications – Annual evaluation by standing
committees comprised of personnel from the line, operations,
administrative, technical services, and Fleet Manager-Chair.
o
Computerized tracking programs implemented July 4, 2001:
Pre-Trip Program to record daily vehicle
pre-trip inspections, maintenance and repairs
Fleet Master Plan database to track fleet
inventory and project annual/20-year replacement costs
o
Digital Inventory Program to catalog all district apparatus.
Discussion
§
Many requests received to provide service to other
agencies. Limitations include inadequate staffing, numerous after-hours
shop activity, and security issues involving a substantial investment in
tools stored within the facility by both the District and employees.
Long-term options are always a consideration.
§
Administrative vehicles for personal use – Routine service
is usually contracted out to a local shop unless the fleet schedule is
light.
§
Appreciation extended to Fleet Manager Wasina for his
presentation.
2. Mather
Airport Contract for Services—(Martinez)
Presentation received.
§
The draft Mather Airport contract for services includes the
following key elements:
- Service to begin on September 1, 2003, for a 5-year term.
- Equipment and facilities for operation will be provided by the
Sacramento County Department of Airports.
- All expenses for operation will be funded by the Department of
Airports through the contract for services.
- Metro Fire will provide 24/7 Structural/EMS and ARFF services with
1-3 person company.
- Metro Fire will provide Fire Prevention services to the property
with a half-time inspector. Any additional services will be billed
according to the current Fire Prevention Fee schedule.
- Administrative costs have been included in the contract along with
cost-of-living adjustments.
§
The contract is cost neutral to the District.
§
Details of the contract are still under discussion.
§
Director Vanderveen in support but suggested (1) the
personnel pool resources be evaluated in light of additional missions, (2)
avoid crash truck expenditures unless funded by the County, (3) Finance
Committee review the Mather and McClellan contracts relative to actual
dollar revenues and expenditures.
§
Contract documentation with specifics to be provided to the
Board.
·
Board Action:
Schedule for
the next regular Board meeting of July 2.
PRESIDENT’S REPORT—(Goold)
§
Encouraged attendance at the California Police and Fire
Games.
§
Referenced the write-up in the June 12 Sacramento Bee on the
District EMS function—kudos to all involved.
FIRE CHIEF’S
REPORT—(Martinez)
§
Acknowledged Firefighters Local 522 as one of the hosts of
the Police and Fire Games and Battalion Chief Don Mette for an excellent
job in recruiting participants.
§
Participating this week in the Sacramento Bee’s Dr. Risk
Program—the dynamics of building a local newspaper are interesting to
observe.
§
The District is involved in the California Fire and Rescue
Training JPA with Director Stewart as our representative. The Public
Safety JPA is a spin-off with members from the Fire and Rescue JPA, the
Sheriff’s Department, and the City of Sacramento Police and Fire
Departments. The Sacramento Metro Chamber of Commerce is promoting
business and national training opportunities at McClellan. The District
never annexed McClellan but provides service by contract. Project Home
Star is endeavoring to make the 3,300 acres of McClellan Park as
productive as possible with respect to revenue. The District is a
participant and well represented.
§
June 10 - He and Director Duveneck attended the Arden Arcade
Community Alliance meeting. Discussion included Fire Station 107 and 110,
the Eastern/Berrendo station—positive outcome.
§
July 1, 8:30 a.m.—The Rancho Cordova City Council swearing
in ceremony will be held at the California Office of Emergency Services in
their multi-purpose room.
July 1, 6:30 p.m.—The Rancho Cordova celebration will be held at the Mills
Station on Folsom Boulevard.
§
Introduced Martin Nelson who is working on the governance
project.
§
General Counsel Price is absent tonight due to illness.
§
Battalion Chief Mette will provide an update on the
conclusion of the Police and Fire Games.
GENERAL COUNSEL’S
REPORT—(Price)
None.
COMMITTEE AND
DELEGATE REPORTS:
Executive
Committee—(Goold)
§
Next meeting TBD
Communications
Center Delegate—(Vanderveen)
§
Personnel evaluation issue needs to be addressed in Closed
Session.
- District Closed Session issue, if appropriate.
§
Next meeting: July 29, 2003 – 10:30 a.m.
California Fire &
Rescue Training Authority—(Stewart)
§
Next Meeting—TBD
Finance
Committee—(Stewart)
§
Presentation received on today’s meeting.
Ř
In favor of including as a part of the budget the one-page
data summary sheet consolidating the three budget units.
§
Next meeting—July 16, 2003 – 5:30 p.m.
Policy Committee—(Duveneck)
§
Next meeting: July 2, 2003 – 5:15 p.m.
INFORMATIONAL ITEM(S):
Correspondence:
1.
Grace Presbyterian Church Thank You/SMFD
Newspaper(s):
1. Sacramento Bee, Fire Chief to Gain State Post,
June 12, 2003
2. Sacramento Bee, To the Rescue, June
12, 2003
·
Board Action
Received and filed.
RECESS FOLLOWED BY CLOSED SESSION 7:43 PM
RECONVENE TO OPEN SESSION 8:30 PM/CLOSED SESSION REPORT
Report by Fire Chief
Martinez:
1. LABOR NEGOTIATIONS
Pursuant to California
Government Code Section 54957.6
District Negotiator:
Deputy Chief Teresa Means
Employee Organization: Sacramento Area
Fire Fighters Local 522
No discussion.
2. CONFERENCE WITH REAL PROPERTY NEGOTIATOR
Property: Located near the intersection of
Watt Avenue and Myrtle Avenue, North Highlands, California 95660 and
described as approximately a 2.3 acre portion of Sacramento County
Assessor’s Parcel No. 240-0660-010-000.
Agency Negotiator: Chuck Horel, Project Manager
Negotiating Parties: Sacramento Metropolitan Fire District and Kevin J.
Waddell
Under Negotiation: Price and terms/conditions of purchase
Property: Located
near the intersection of Sunrise Boulevard and Douglas Road, Rancho
Cordova, California and described as approximately a 5.78 acre portion of
Sacramento County Assessor’s Parcel No. 067-0030-027, a larger property
located at the southwest quadrant of Sunrise Boulevard and Douglas Road,
Rancho Cordova, California. The property is also known as Parcel 4 of the
proposed Tentative Parcel Map of Mather East.
Agency Negotiator: Chuck Horel, Project Manager
Negotiating Parties:
Sacramento Metropolitan Fire District and Mather East Limited Partnership,
a California Limited Partnership
Under Negotiation:
Price and terms/conditions of purchase
Board
updated and direction given to staff—no action.
BOARD MEMBER QUESTIONS AND COMMENTS
Trujillo:
§
Thanked Assistant Chief Simcoe for her work on direct
deposit. Our employees now have the option of checks being mailed to
their home.
§
He observed the cameras installed at the McClellan
Maintenance facility and requested Fire Chief Martinez direct staff to
work with labor to try and resolve this issue of concern.
Fire
Chief Martinez to reach an amenable solution for all parties.
ADJOURNMENT:
The meeting was
adjourned at 8:35 PM.
Grant B. Goold,
President James M. Stewart,
Secretary
Charlotte Tilson, Clerk
of the Board
|
